Study Semester Abroad
What does a study visit consist of in the context of the Erasmus+ programme?
- One 3 – 12‑month period of study abroad per phase of study (BA, MA, PhD) at one of TU Chemnitz’ Erasmus+ partner institutions. So you can undertake more than one study visit!
- Exemption from tuition fees at your host institution.
- Academic recognition of credits for study undertaken abroad by your home faculty and via the Diploma Supplement. Recognition of study credits must be agreed with your faculty (in consultation with the examination board) prior to your departure as part of your Learning Agreement. On your return you should submit evidence that you have successfully completed your courses, in the form of a transcript of records from your host institution.
- A mobility allowance dependent on your country group to offset any additional costs incurred during your visit; opportunity for participants with children or with physical, mental or health-related conditions to apply for special needs support.
- Specialist subject and linguistic preparation prior to departure and support from your host institution with accommodation, cultural activities, etc.
The level of your mobility allowance will depend on available funds and the number of participating students. The allowance varies from year to year and from institution to institution.
The following criteria must be met in order to qualify for funding under the Erasmus+ programme:
- You must be enrolled at Chemnitz University of Technology (undergraduate, masters, doctorate).
- You must have successfully completed at least one year of undergraduate study.
- You must not have exhausted your 12-month Erasmus+ mobility allowance in your current study phase (BA, MA).
- A Learning Agreement must be prepared in collaboration with your home institution's subject coordinator and examination board and your host institution prior to the start of study abroad.
- There must be a valid Erasmus+ exchange agreement with the Erasmus+ partner institution.in respect of the relevant academic year (and subject area).
- You must have acquired sufficient knowledge of the teaching language (min. level B1 at the time of application) for your intended course of study.
Decisions about whether you will be allocated financial support from Erasmus+ funds will be made on the basis of your application documentation (see section: Application) and will be communicated to you by the International Office once allocations have been made by the funding body.
Rates of support for 2018/2019:
- Country Group 1 (DK, FI, IE, IS, LI, LU, NO, SE, UK): 420,- €
- Country Group 2 (AT, BE, CY, DE, ES, FR, GR, IT, MT, NL, PT): 360,- €
- Country Group 3 (BG, CZ, EE, FYROM, HR, HU, LT, LV, PL, RO, SI, SK, TR): 300,- €
- Funding period: max. 5 months per semester
- For all study visits with teaching in the following languages: BG, CS, DA, DE, EL, EN, ES, FI, FR, HR, HU, IT, NL, PL, PT, RO, SK and SV
Obligatory language test before and after the visit, provision of free Online Linguistic Support (OLS) courses as required (flyer giving further information)
- For all visits with other teaching languages, confirmation of language level via the International Office, provision of free language training as required (e.g. language learning software, printed resources, online course)
- Please also continue to use the free UNICERT language courses from the Languages Hub (Zentrum für Fremdsprachen) in your preparation
Recognition of study credits
- Full recognition of study credits gained abroad is agreed in principle and this should be confirmed with your Erasmus subject coordinator and examination board as part of your Learning Agreement. Further details in the guidance on completing your Learning Agreement
- After you have submitted your record of achievement (Learning Agreement Part III) following your study visit, your study credits will be recognised by the relevant examination board and registered by the Central Examinations Office
- Your Erasmus study visit will automatically be recorded in your diploma supplement
- After your return, the International Office will send you a certificate attesting to your participation in the Erasmus+ programme with details of your course of study, host institution and length of stay
Application and preparation
IMPORTANT: There is only ever a single (!) application window for the forthcoming academic year – so this relates to study visits both in the winter semester and in the following summer semester! The application window for a given academic year (e.g. winter semester 2019/2020 – summer semester 2020) always opens at least 10 months in advance, i.e. in the December of the preceding winter semester (in this example, Winter semester 2018/2019)!
- Apply for an exchange place (Dec – Jan/Feb) via your department/faculty’s subject coordinator – contact them early to confirm the deadline for applications.
- Once your place is confirmed, submit separate application to host institution (by the deadline!)
- Apply for Erasmus+ programme and support grants via the online application on the International Office homepage (submit application and evidence to International Office online, signed by you and your subject coordinator, by 31 March at the latest). Candidates will be chosen on the basis of how well they meet the eligibility criteria set out in the “Contents” section, the subject-relevance of/motivation for the intended visit and candidate grades. The International Office will inform all applicants about the outcome of their applications in a timely manner.
- Complete the Learning Agreement form (intended course of study at host institution, min. 20 ECTS credits) supplied to individuals by the International Office: Guidelines on completing LA Submit to International Office at least four weeks before (!) departure. A link to courses offered by partner institutions is available in the partner institution message box on the map.
- Sign the Erasmus+ grant agreement at the International Office four weeks before departure.
- Compulsory online language test before and after your visit for institutions teaching in English, French, Italian, Spanish, Dutch, Polish, Czech, Danish, Greek, Portuguese and Swedish and participation in free online language course (subject to ability and availability)
Documents for your study visit in 2018/19:
Please hand in the following documents at the latest two weeks after your return:
Returners’ checklist in the International Office (2018/19 documents):
- Letter of Confirmation (confirmation of length of visit – issued by host institution)
- Progress Report (to email@example.com as a Word document)
- Transcript of records (from host institution on Learning Agreement (III) Transcript of Records form), can also be submitted at a later date
- Learning Agreement (III) Recognition can be submitted at a later date
Online in Erasmus database
- electronic EU questionnaire (automated email request)
- If applicable: second online language test (automated email request)
It is essential that these documents are submitted promptly, since without this evidence your trip may have to be classified as ineligible.
- If you are a citizen of an EU Member State, you do not need a visa to enter or reside in another EU Member State.
- If you are not an EU citizen, we recommend you contact the relevant immigration authority, the embassy of your home country and the embassy of your host country promptly regarding travel formalities.
- You will need a visa to enter and reside in Turkey whether you have EU citizenship or not. You should apply for this in good time from the relevant Turkish consulate.
- A German identity card or passport (recommended) is in principle sufficient for entry to Norway.
- Whatever the country of destination for your Erasmus+ trip, you should consult the Foreign Office Homepage for travel and safety guidance relating to your host country. You can also register electronically on the homepage for the duration of your study visit abroad.
- Please ensure that you have adequate health insurance cover. It may also be sensible to take out private overseas health insurance. If you are unsure, please contact your health insurance fund in good time. Neither the Erasmus+ programme nor the TU Chemnitz provides insurance cover.
- If you wish to extend your cover, it you may purchase extra personal liability and/or accident insurance cover for your time abroad. Almost all well-known insurance providers supply these products.
- The Deutsche Akademische Austauschdienst (German Academic Exchange Service, or DAAD) offers a DAAD Group Insurance Policy, which is available to Erasmus+ students if desired. This is an insurance ‘package’ providing overseas health, liability and accident insurance cover.
- Please also note the insurance advice in your Erasmus+ grant agreement.
Oliver Sachs M.A.(Erasmus+ Outgoing, PROMOS-Programme)