Filter for e-mails
When e-mail arrives at TU Chemnitz on your behalf, the automatic filters for rejecting unwanted and dangerous mail are processed via the DFN-MailSupport service. If the e-mail is not rejected, it is delivered to the mailbox server responsible for your e-mail address. The following information applies to the central mailbox server of the TU Chemnitz.
Usually, all e-mails arriving for you are sorted into your standard mailbox (the INBOX). However, if you receive more than a dozen e-mails a day, perhaps because you have subscribed to mailing lists or receive system messages by e-mail, you will quickly feel the need for automated processing: The mails from the list should be sorted into a special folder, for example, and from the system messages only the critical messages should end up in the INBOX.
Such routine work can be done by filter settings in the mail program (e.g. Thunderbird, Outlook, alpine). However, if one works with several programs or PCs and mobile devices, these rules would then have to be set everywhere (as equally as possible). If you are absent, they do not work at all because the mail programme is usually not running.
A way out is offered by individually adjustable mail filters on the mailbox server. These rules work independently of the mail program used. When the e-mail arrives, certain actions can be triggered on the basis of specified conditions (e.g. sender or subject):
- file in another folder (this folder can be retrieved if you use the IMAP protocol),
- send an automatic reply tot the sender, e.g. in case of absence,
- refuse acceptance – send back or ignore,
- forward to another mail address, possibly file a copy to your INBOX. Attention: When forwarding to external addresses, we cannot guarantee delivery. For technical and legal reasons we dont’t recommend this.
If none of the specified conditions apply, the e-mail is filed in the INBOX as usual.