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FAQ – Corona

FAQ – Frequently Asked Questions Regarding Corona

In the following we would like to inform you about the current measures at Chemnitz University of Technology with regard to the coronavirus. The development of the current situation is very dynamic. We therefore ask you to always check the homepage of Chemnitz University of Technology and this FAQ page of the Office for Security at Work and Environment Protection (BfAU). Here you will find a list of numerous questions and answers as well as contact persons on the topic. The page is continuously supplemented and updated.

Information about the coronavirus in easy German language as well as in sign language can be found on the website of the Representative of the Government of Saxony for the Interests of People with Disabilities:

Chemnitz University of Technology is currently in the second stage of selective and limited presence operation. The basis for this is the strict adherence to the

Furthermore, additional hygiene concepts apply for

For courses, exams and events on site the

For on-site examinations and courses, the

To supplement the shift and occupancy plans, the

According to the Twelfth Open Letter from the President regarding the corona virus (SARS-CoV-2) from 12 December 2020 there will no longer be any on-site work at Chemnitz University of Technology on 23 December 2020. From 24 December 2020 to 1 January 2021, Chemnitz University of Technology will remain closed as agreed with the Staff Council. From 2 to 10 January 2021, the university will be put into New Year's stand-by operation.

For more information on the New Year's stand-by operation, which will take place from 2 to 10 January 2021, please see the question:

Information and availability for the period of the turn of the year 2020/2021

City of Chemnitz – Public Health Office

The corona virus hotline +49 371 488-5302 is also staffed over Christmas and New Year. For the exact daytime availability, please refer to the website of the city of Chemnitz.  

Test ambulance of the Kassenärztliche Vereinigung Sachsen in Chemnitz

The test ambulance is located at Hermann-Pöge-Strasse 6, 09120 Chemnitz, in a former DIY market.
Opening hours between Christmas and New Year:

  • 24/12/2020 9:00 a.m. till 12:00 noon
  • 27/12/2020 9:00 a.m. till 12:00 noon
  • 28 till 30/12/2020 4:00 till 7:00 p.m.
  • 31/12/2020 von 9:00 a.m. till 12:00 noon
  • 02 till 03/01/2021 9:00 a.m. till 12:00 noon

There are no separate times on site for patients with symptoms or patients without symptoms, i.e. anyone who want to be tested can do so in the given times. It is not necessary to register in advance, there may be waiting times.

Medical on-call service

On the telephone number 116117, general practitioners and specialists can help on call.

Corona virus hotlines

A detailed overview of all corona virus hotlines and citizens' telephones in Saxony can be found on the Free State's websites.

Information of the Robert Koch Institute

The Robert Koch Institute (RKI) offers a health office finder on its websites, which displays the responsible health office and its contact details when you enter your postcode or place of residence.

Under the title "COVID-19: Do I have it and what should I do?", the RKI has also published an orientation guide for the public with advice on the correct behaviour when COVID-19-typical disease symptoms occur.

The Saxon state government has passed a new Corona Protection Regulation valid from December 16, 2020, to January 10, 2021, to significantly reduce the dynamic of the corona virus pandemic. It regulates the hard lockdown in Saxony and implements the outcome of the Federal Chancellor's consultation with the Minister Presidents on December 13, 2020.

The regulation dictates curfew restrictions (leaving home only with a valid reason) and a night curfew. In addition, a large number of shops must close. The obligation to wear a mouth-nose cover has been extended and applies in public when people meet. Meetings in public and private spaces are to be limited to a maximum of two households and a maximum of five people. In the period from December 24 to 26, 2020, meetings with four people beyond one's own household, plus children up to the age of 14, from the closest circle of family and friends are permitted as an exception.

Violations are regarded as administrative offences and will be punished with fines.

All relevant information as well as translations of the official announcements into other languages can be found on the coronavirus website of the Free State of Saxony.

On November 16, 2020, a second regulation on the Saxon Quarantine Regulation for persons entering and returning from Saxony came into force. According to this regulation, persons who enter Saxony from abroad and who have stayed in an international risk area within 10 days before are obliged to go directly to their home, to keep themselves isolated there for a period of 10 days after entry (domestic quarantine) and to inform the responsible Health Office about their entry and about the occurrence of symptoms (Health Office of the City of Chemnitz: Phone +49 371 488-5302 (weekdays from 8 a.m. till 6 p.m.) or e-mail corona@.... Upon presentation of a medical report in German, English or French, which does not indicate the presence of an infection with the coronavirus (SARS-CoV-2), travelers from international risk areas can be released from the mandatory 10-day quarantine ahead of time after notification to the responsible health office. However, the underlying testing may not have been carried out before 5 days after entry into Germany. The domestic quarantine can therefore be ended by a negative corona test at the earliest 5 days after entry.

New regulations or exceptions to domestic quarantine exist, among others, for so-called border commuters and cross-border commuters as well as for persons who have spent less than 12 hours in Germany or have stayed in a risk area, or for persons who have stayed in Saxony for a maximum of 72 hours or have stayed in a risk area for the purpose of exercising their profession, studying or vocational training. Violations are regarded as administrative offences and will be punished with fines.

New: After December 1, 2020, by order of the Federal Ministry of Health, travelers from international risk areas are no longer entitled to a free test within 10 days of entry.

All persons who have to or want to be tested in Chemnitz should contact their general practitioner or go to the test ambulance of the Kassenärztliche Vereinigung Sachsen without making an appointment in advance.

Since October 30, 2020, this is located at Hermann-Pöge-Strasse 6, 09120 Chemnitz, in a former DIY market. There are no separate times on site for patients with symptoms or patients without symptoms, i.e. anyone who want to be tested can do so in the following times:

  • Monday to Friday 4:00 till 7:00 p.m.
  • Sunday 9:00 a.m. till 12:00 noon

Opening hours between Christmas and New Year:

  • 24/12/2020 9:00 a.m. till 12:00 noon
  • 27/12/2020 9:00 a.m. till 12:00 noon
  • 28 till 30/12/2020 4:00 till 7:00 p.m.
  • 31/12/2020 von 9:00 a.m. till 12:00 noon
  • 02 till 03/01/2021 9:00 a.m. till 12:00 noon

Please also consult the patient guidelines for citzen of Chemnitz regarding testing for the corona virus SARS-CoV-2 (German only). 

It is not necessary to register in advance, there may be waiting times.

The city of Chemnitz has taken more stringent measures in response to the increased number of cases and the exceeding of the 7-day incidence of over 50 infections per 100,000 inhabitants. On December 2, 2020, new general rules came into force:

These general rules are valid until December 28, 2020 and can be adapted in advance if necessary. The text of the publication as well as an FAQ section on the new regulations can be found on the websites of the City of Chemnitz regarding the corona virus (German only).

The primary goal of Chemnitz University of Technology is to protect the health of all employees, members, students and guests of the university. For this reason, Chemnitz University of Technology has set up a crisis management team which is in close coordination with the internal departments and at the same time maintains a regular exchange with external bodies, such as the Chemnitz City Health Office.

All previous measures and changes in this regard can be found in the following publications:

Daily updated information on the situation in the City of Chemnitz can be found on the website of the Health Office and on the citizen service number +49 371 488-5321.

The university crisis management team with regard to the coronavirus consists of the following persons:

  • Prof. Dr. Gerd Strohmeier, President of TU Chemnitz (Chairman)
  • Prof. Dr. Uwe Götze, Vice President for Transfer and Academic Qualification
  • Prof. Dr. Maximilian Eibl, Vice President for Academic and International Affairs
  • Prof. Dr. Jörn Ihlemann, Vice President for Research and Junior Researchers
  • Thomas Lang, Provisional Chancellor
  • Frank Hohaus/Dr. Philipp Cain, Representative of the Staff Council
  • Michael Schmischke, Commissioner of the University Management for Junior Researchers
  • Marius Hirschfeld, Commissioner of the University Management for Students/Representative of the Student Council (StuRa) in the crisis management team
  • Lothar Kempe, Head of the University Computer Center (URZ)
  • Monique Kautz, Head of the Office for Security at Work and Environment Protection (BfAU)
  • Diana Schreiterer, Assistant of the President/contact person of the university management on the topic of coronavirus

Chemnitz University of Technology is in a New Year's stand-by operation from January 2 to January 10, 2021.

In accordance with the 13th Open Letter from the President regarding the corona virus (SARS-CoV-2) from 8 January 2021, the following measures have been decided for the period from 11 January to 5 February 2021 for the time being:

Chemnitz University of Technology will enter selective and limited presence operation "25Plus" on 11 January 2021.

Quota Principle

For urgent work as well as work that can only be carried out on site, an upper limit of max. 25 percent (but at least 2 employees) of the regular employees in an organisational unit (professorship, etc.) is to be observed within the framework of the existing quota principle in the faculties and central institutions (taking into account the general rounding rules). In the Central University Administration, absolutely necessary quotas required in the departments to cover the needs are determined by the acting chancellor.

In order to preserve research capacities and to secure workplaces, as well as due to the special conditions in laboratories, workshops and clean rooms, etc., there is the possibility, within the framework of a special regulation, to extend the presence up to a maximum of 40 percent upon request, if urgent and highly relevant research work can only be carried out using the laboratories, workshops and clean rooms, etc., and at the same time the protection of the employees can be ensured. Criteria for the special regulation can be found in the question How can an increase of the attendance quota in the selective and limited presence operation “25Plus” be applied for? in the tab Employees, sub-item Research.

The requirement to keep shift and occupancy schedules and to send them (regularly) to kontakt-corona@... remains unchanged.

Employees of the Chemnitz University of Technology who are not absolutely required for a presence within the scope of the selective and limited presence operation "25Plus" are instructed to make use of mobile work as far as possible (without separate application - after consultation with the respective line manager), provided that they have not taken leave or are not compensating overtime hours. Employees who cannot or cannot fully (continue to) make use of mobile work may only return to their workplace - after consultation with their line manager - if they are absolutely required for the selective and limited presence operation "25Plus".

On-site Courses and Events

On-site courses that cannot be carried out digitally (e.g. due to required laboratory or technical equipment) can take place partially on site.

Other face-to-face events such as committee sessions, meetings, etc., doctoral defenses, job interviews, and introductory presentations in the context of appointment procedures can be conducted in presence or partial presence up to a maximum of five persons. Conducting studies with test persons and surveys in presence is also permitted up to an upper limit of five persons, provided that an approved hygiene concept is available.

Building Access

The buildings and facilities of the university are only accessible to a limited extent (shortened opening hours) or not to the public. Access to the building is only permitted to expressly authorized persons (employees according to the contingent principle, students of approved on-site courses). Access for persons who are not members of Chemnitz University of Technology (employees of external companies, etc.) is to be restricted to an absolute minimum - with the exception of the security service and the mail office.

University Library

The University Library is open exclusively for borrowing and interlibrary loan of media (on advance order). Please note the additional special information on lending and inter-library loan at the University Library.
 
The pool rooms and the Center for Sports and Health (ZfSG) will remain closed. The Student Service Point, the Central Examination Office, the Central Course Guidance Service, the International Office, the Patent Information Center as well as the Creative Center will also be closed to the public.

Business Trips
For business trips, the regulations according to President's Newsletter 59/2020 apply. Please also refer to the question How are business trips handled during selective and limited presence operation? in this FAQ section.

Parcel/Mail Acceptance:

Package/mail acceptance will remain operational as previously regulated in the corona virus FAQ section.
 

Mobile work, digital courses, and digital exams are completely unaffected by the regulations.

Currently, three employees of Chemnitz University of Technology have been tested positive for the corona virus. They are in officially ordered quarantine.

A student of Chemnitz University of Technology also tested positive for the corona virus and is in officially ordered quarantine.

Employees and students who have been in contact with the infection and quarantine cases have been informed and were asked not to come to the university for the time being as a preventive measure. The responsible Public Health Departments have been informed.

At midnight on March 4, 2021, 10,294 people in Chemnitz have been tested positive for the corona virus. 92 people are currently treated in hospitals, 9 of them in the intensive care unit. 384 people died. The 7-day incidence per 100,000 inhabitants in Chemnitz is currently 54,0.


All persons who have to or want to be tested in Chemnitz should contact their general practitioner or go to the test ambulance of the Kassenärztliche Vereinigung Sachsen without making an appointment in advance.

Since October 30, 2020, this is located at Hermann-Pöge-Strasse 6, 09120 Chemnitz, in a former DIY market. There are no separate times on site for patients with symptoms or patients without symptoms, i.e. anyone who want to be tested can do so in the following times:

  • Monday to Friday 4:00 till 7:00 p.m.
  • Sunday 9:00 a.m. till 12:00 noon
It is not necessary to register in advance, there may be waiting times.

Please also consult the patient guidelines for citzen of Chemnitz regarding testing for the corona virus SARS-CoV-2 (German only). Further information is available on the websites of the City of Chemnitz.

The main factor in the spread of the coronavirus is time. In order to effectively contain the virus, there are therefore recommendations to extend the period of time within which new infections occur. This extension should ultimately keep the number of cases within the capacity limits of the health care system, i.e. there would be no danger of an abrupt overload of doctors, nursing staff and hospitals. According to publications of the Robert Koch Institute for risk assessment, the burden on the health care system depends largely on the regional spread of the infection, the available capacities, and the countermeasures taken (isolation, quarantine, physical distancing). It is currently low in large parts of Germany, but can be high locally. Against this background, it is important for the university management to take targeted measures and thus make our contribution to the nationwide containment strategy of the coronavirus.

The Techniker Krankenkasse, a cooperation partner of Chemnitz University of Technology, has published a video on its YouTube channel to answer this question.

Every person at Chemnitz University of Technology is obliged to wear a mouth-nose cover (mouth-nose mask) in the outdoor area and in open spaces as well as in all publicly accessible rooms with regular public traffic (mask obligation). Consequently, in all on-site courses and exams as well as all other on-site events (meetings, etc.), with the exception of the person giving the lecture and in addition to maintaining the minimum distance of 1.5 metres, a mouth-nose cover is mandatory.

People with disabilities are exempt from the obligation to wear a mouth-nose mask if they are not able to do so. To prove this, it is sufficient to present a disabled ID card.

Furthermore, persons with health restrictions may refrain from wearing a mouth-nose mask if they are not able to do so (e.g. due to lung diseases like asthma bronchiale). A medical certificate serves as proof of this. A separate statement by the doctor is not required.

As far as it is necessary for the communication with persons with hearing impairments and persons with speech impediments, mouth-nose masks can be removed.

Yes, this is possible in coordination with the Chemnitz health authority. Before the test, please note the address of your second home in Chemnitz.

Since October 30, 2020, the test ambulance of the Kassenärztliche Vereinigung Sachsen is located at Hermann-Pöge-Strasse 6, 09120 Chemnitz, in a former DIY market. There are no separate times on site for patients with symptoms or patients without symptoms, i.e. anyone who want to be tested can do so in the following times:

  • Monday to Friday 4:00 till 7:00 p.m.
  • Sunday 9:00 a.m. till 12:00 noon

Opening hours between Christmas and New Year:

  • 24/12/2020 9:00 a.m. till 12:00 noon
  • 27/12/2020 9:00 a.m. till 12:00 noon
  • 28 till 30/12/2020 4:00 till 7:00 p.m.
  • 31/12/2020 von 9:00 a.m. till 12:00 noon
  • 02 till 03/01/2021 9:00 a.m. till 12:00 noon

It is not necessary to register in advance, there may be waiting times.

It is also possible to have a test done by your GP.

Please also consult the patient guidelines for citzen of Chemnitz regarding testing for the corona virus SARS-CoV-2 (German only). Further information is available on the websites of the City of Chemnitz.

Note: If you have arrived from a risk area and have a test performed in Chemnitz or at your place of residence, you are not allowed to use public transportation, carpools etc. to get to the GP or the test centre due to the quarantine you are subject to, but have to travel to the place of testing with your own vehicle, on foot, by bicycle etc.

According to the Rector's Letter 55/2020 of November 9, 2020, members of Chemnitz University of Technology, i.e. employees and students, may not automatically return to Chemnitz University of Technology after the end of the quarantine or a subsequent possible sick leave for on-site activities and stays (permitted in selective and limited presence operation). Such return is only possible after central approval by the Office for Occupational Safety and Environmental Protection. For this purpose, a new test with a negative test result is mandatory.

After the end of the quarantine period (or a possible subsequent sick leave) and after the symptoms have subsided (typical cold and/or corona symptoms), the affected person contacts the Office for Occupational Safety and Environmental Protection (BfAU) to arrange a date for a test. With a lead time of two to three days, the testing can be carried out at the company medical service (with simultaneous cost coverage by the university). The test result is available about two working days later. Until the suspicion of an infectiousness of the employee is cleared by a negative test result, the employee is still required to make use of mobile work and not to come to Chemnitz University of Technology. Students can also only be present at Chemnitz University of Technology after a negative test result has been obtained.

The test result should then be sent to the BfAU by the tested person. If the test result is negative, it is possible to return to the office in coordination with the BfAU and the line manager. If the test result is positive, attendance at the university is still not possible.

All members of Chemnitz University of Technology are obliged to contact the Office for Occupational Safety and Environmental Protection (BfAU), if affected.

The named procedure is to be applied with immediate effect and also applies to all members of Chemnitz University of Technology who have been tested verifiably positive for the corona virus as of October 2020.

Members of Chemnitz University of Technology can contact the Psychosocial Counseling Center of the Chair of Clinical Psychology and Psychotherapy in case of acute psychological stress or problems by calling +49 371 531-28404.

The counseling center is a contact point:

  • for people seeking advice with problems below the threshold of a mental disorder or
  • for people seeking help with very urgent acute stress and psychological crises.

Counselling in the Psychosocial Counselling Centre is provided by two academic staff members, some of whom are in training to become psychological psychotherapists and some of whom are in training to become child and youth psychotherapists.

If it becomes clear during the telephone call that you need further discussion or treatment, you can be admitted as a patient by the Psychotherapeutic University Outpatient Clinic (PHA-TUC GmbH) and receive psychotherapeutic care during consultation hours.

Additionally, students of Chemnitz University of Technology can contact the psychological counselling service of the Studentenwerk Chemnitz-Zwickau (e-mail: psb-chemnitz@swcz.de, phone: +49 371 5628-120).

The central contact person at Chemnitz University of Technology is Ms Diana Schreiterer (phone +49 371 531-35267, e-mail: kontakt-corona@...). In addition, Ms Monique Kautz (phone +49 371 531-34254, e-mail: bfau@...) is your contact person in the Office for Security at Work and Environment Protection (BfAU) at Chemnitz University of Technology.

You can reach the office of the President with questions

The office of the Vice Presidents can be contacted

In addition, you can also contact specific persons by telephone and/or e-mail. The staff of the President's office is largely working from home office. Please note that in the current situation there may be delays in responding to your request.

Since June 1, 2020, Chemnitz University of Technology is in selective and limited presence operation. Therefore, some buildings are closed for public or have limited opening hours.

When Chemnitz University of Technology enters into selective and limited presence operation on June 1, 2020, access to the buildings is only permitted to expressly authorised persons (employees according to the quota principle, students of approved classroom courses and exams). Access for persons who are not members and relatives of Chemnitz University of Technology (employees of external companies etc.) is to be restricted to a minimum. They are to be informed about the specific, currently valid hygiene measures. Their contact details as well as their times of entering and leaving have to be documented in the relevant form to allow the tracking of contact chains.

All other persons are currently prohibited from entering the buildings of Chemnitz University of Technology. The security service provider is requested to check that these regulations are observed.

In principle, the existing IT services provided by the University Computer Center (URZ) will remain available. For the provision of URZ services, however, delays may occur in some cases in the current situation.

Current IT recommendations for mobile work can be found on the URZ blog. The blog entries are constantly updated.

Online courses will continue to take place. For further information please visit the URZ website.

Both the user service and the computer pools maintained by the URZ are currently closed until further notice. The URZ dispatchers work in the home office and can be reached via the e-mail address support@....

If you want to address questions or problems to the URZ, please use only the service address (send your request by e-mail to support@...). Please include a short, concise keyword about your problem or question in the subject of the e-mail and we will process it promptly.

Since 25 March 2020, parcel/mail acceptance and distribution has been handled as follows:

I. The Central Post Office in Straße der Nationen 62 will remain open for the time being.

Opening Hours
Monday to Thursday
8:00 a.m. to 3:00 p.m.
 
Friday
8:00 a.m. to 2:00 p.m.

Individual arrangements for the collection of mail by the different branches are possible within the opening hours.

II. Internal mail courier service by DATA

There will be a daily tour between 8:30 and 10:45 a.m. to the usual stations, the previous second tour is cancelled.

The post office at Reichenhainer Straße 70 is open daily from 10.00 to 10.30 a.m.

Erfenschlag will be covered in the first tour.

III. Parcel acceptance

All parcels are accepted at Straße der Nationen and from there they are forwarded by DATA Kurier to Reichenhainer Straße 70 (Post Office).

Note: As a precaution you can wear gloves when handling mail. If necessary, these can be obtained from the postal office at Straße der Nationen 62.

From Wednesday, 16 December 2020, until further notice, committee sessions, meetings, etc. can be held in (partial) attendance up to a maximum of 5 participants, provided that they cannot be held online for good reasons, such as required local infrastructure or the scope of the topic, and provided that the hygiene and safety regulations as well as the special constructions for conducting meetings etc. on site can be fully complied with.


In this case, preparation and execution of the appointments in presence can be carried out independently. Approval by the crisis management team is not required. External participants must be informed in advance of the event about the current hygiene concept of Chemnitz University of Technology. In addition, forms with the contact details of all attendees must be kept by the participants in order to be able to trace contact chains if necessary. These lists are to be kept in the respective sections for a period of four weeks after the event and are to be kept in such a way that they can be promptly forwarded to the university management for forwarding contact data to the health authorities upon request.

The Saxon Act on Freedom of Higher Education (SächsHSFG) does not oppose virtual meetings. According to Dr. Georg Brüggen, author of the Handbook of Saxon University Law, "[t]he constituent elements 'meeting', 'present' and 'attendees' [...] can be based on a virtual understanding of a meeting, provided that this form of meeting is used as a subsidiary possibility and not as an arbitrary alternative". He also points out that elections "can only be held within the framework of such virtual meetings if the secrecy of the vote can be guaranteed by digital techniques". In this context, it should be pointed out that at Chemnitz University of Technology, virtual meetings of university bodies are not used as an arbitrary alternative, but exclusively to contain the corona pandemic and to comply with hygiene and protection regulations. On the other hand, it should be noted that the URZ at Chemnitz University of Technology has developed a voting tool for elections within the framework of digital sessions, which guarantees the secrecy of the vote.

Steps to be Observed for Virtual Meetings

According to the SMWK, in the context of digital sessions it is important to ensure that...

  • meetings by videoconference should be limited “only to the absolutely important points”.
  • in the case of meetings by videoconference, a situation “similar to a face-to-face meeting” should be created where possible. This would mean that all participants could see each other and ensure and assure that no unauthorised participants are present. In addition, the meeting should be carefully recorded in minutes.
  • a possible requirement of openness to the public should also be observed in the case of video conferences (since according to § 56 SächsHSFG the Senate and the Extended Senate meet publicly at the university level and the Faculty Councils meet publicly at the faculty level). In doing so, either the respective public could be established with technical support or, according to § 56 para. 1 sentence 2 SächsHSFG, the public could be excluded – for which purpose a balancing of interests is necessary: “between the weighty interest in leaving the formation of opinion transparent and open” and “the weighty interests which argue for exclusion”, whereby reasons of health protection can be taken into account.

Please continue to ensure that …

  • it is pointed out that due to the current situation (specifically: to contain the corona pandemic and comply with hygiene and protection regulations) the meeting is held as a video conference.
  • all those who must have de jure access to the session, also have de facto access to the session, and all those who must not have de jure access to the session, also have de facto no access to the session.
  • all participants in the meeting can be seen and heard clearly.
  • at the beginning of the meeting it is established who of the committee members is present (if necessary, written confirmations of the participants' presence at the video conference can be obtained by e-mail)
  • all legal requirements (proper convening of the meeting, quorum, majority requirements for resolutions, need for secret voting, rules on public or non-public voting, etc.) continue to apply and must be complied with.

Systems for Virtual Meetings

BigBlueButton

In order to enable the TU committees to hold meetings via video conference during selective and limited presence operation, the University Computer Center (URZ) has installed a server cluster for the BigBlueButton videoconferencing system. It is possible to create virtual rooms individually and to provide them with password protection for specific publics or partial publics in order to realize committee meetings via video conferencing.

On the URZ web pages you will find a step-by-step guide as well as a FAQ section on the most frequently asked questions about using BigBlueButton.

Zoom

In September 2020, University Management leased 500 Zoom educational licenses for one year. For more information on how to use Zoom, please visit the website of the URZ.

Voting-Tool of the URZ

The URZ has developed a special voting tool for voting in virtual TU committee meetings (classified as “secret” or “by name”): voting tool – you will also find detailed instructions for the tool. Access is only possible from the campus network. From outside, dial-in via VPN (Virtual Private Network is required. The voting system is currently being transferred from the test system to the production system. The URZ is happy to receive suggestions for improvement by e-mail to support@.... External committee members who do not have an account can apply for an account before the first meeting using the form. The chairperson of the committee must be indicated as the supervisor. Since personal documents may have to be checked when processing the application and access data may have to be sent by post, the application should be submitted 14 days in advance.

The system is only designed for temporary use during (extended) stand-by operation and is not intended as a permanent solution for later normal operation. In the tool, sessions can be created (e.g. a committee meeting). Several votes can be taken for each session. You should also manually maintain a list of persons authorized to vote for a session before starting.

The procedure works as follows:

  1. The voting manager enters a title and a text for the vote. If necessary, he or she adjusts the voters for this vote, for example, by excluding participants if they are biased or by adding additional participants to the list.
  2. The decision options are determined (e.g. yes/no/abstention).
  3. The voting manager determines whether the vote is to be secret or by name.
  4. The voting manager opens the vote. Each participant now receives an e-mail containing the subject of the vote, the decision options and a link to the vote. For secret votes, this e-mail also contains a secret voting code. This code is generated automatically and cannot be associated with any of the persons entitled to vote.
  5. Each participant casts his vote. To do so, he or she may have to enter the secret code. Everyone can only vote once. Only participants with voting rights can vote.
  6. When the voting manager ends the voting process, the preliminary result is determined. For secret votes, a list appears showing which code (but not which person) voted in what way. This allows all participants to verify that their vote has been correctly registered and has not been tampered with, without seeing who voted how.
  7. If there are no objections, the voting manager finally determines the result.

For questions regarding the creation of secret votes, the URZ now offers telephone support. Please announce the meetings until one week before the meeting date via e-mail to support@.... You will then receive the necessary contact details. In case the committee members have not yet used the voting tool, we recommend a test run before the first committee meeting. This will allow all participants to familiarize themselves with the tool and you will avoid unnecessary delays.

Please note that, for technical reasons, each participant must first have accessed the voting portal so that he or she can be entered as being entitled to vote by the voting manager. If you provide the URZ with the user IDs of the committee members in advance, the data can be entered in advance so that the additional step is not necessary.

No, students, employees and visitors of Chemnitz University of Technology are explicitly not obliged to use the Corona-Warn-App of the Federal Government. The use of the app is voluntary and serves the personal protection of the user as well as his or her fellow human beings by promptly informing about encounters with corona-positive tested persons using the app.

The use of the Corona-Warn-App is therefore strongly recommended to improve contact tracing to infected persons (cf. e.g. § 1 para. 2 Saxon Corona Protection Regulation - SächsCoronaSchVO of February 12, 2021). However, "[t]he access to official facilities, workplaces, commercial businesses, catering establishments and places of accommodation, sports facilities, etc. [...] must not be made dependent on the presentation of the app" (press release of the Conference of the Independent Data Protection Supervisory Authorities of the Federal and State Governments of  June 16, 2020).

Detailed information as well as links for the free download of the Corona-Warn-App can be found on the website of the Federal Government. The app is designed barrier-free and is available in the following languages so far: German, English, Romanian, Bulgarian, Polish and Turkish.

Work protection, work medicine

  1. Avoid direct contact with colleagues and other people. Use e-mail or telephone as means of communication.
  2. Keep a distance to other people (min. 1.5 to 2 metres).
  3. Keep the greatest possible distance when coughing or sneezing. Cough and sneeze into the crook of your arm or into a paper handkerchief, which you then dispose of.
  4. Wash your hands regularly and thoroughly with soap and water for at least 20 seconds.
  5. Keep your hands away from your face, avoid touching your mouth, eyes, or nose with your hands.
  6. Do not share objects such as work materials with other people if possible. As a precaution, you can wear gloves when handling mail. If necessary, these can be obtained from the postal office at Straße der Nationen 62.
  7. Clean your workplace thoroughly, especially when leaving or entering the office if you have to share it with other people (e.g. keyboards). However, try to carry out absolutely necessary work only at individual workstations in separate rooms as best as you can.
  8. Ventilate the work areas about every 30 minutes, or more often depending on the size of the window, for about ten minutes. Ventilation and air conditioning systems can continue to be operated, as the risk of virus transmission is considered low.
  9. Use narrow lifts and staircases alone if possible.
  10. Wear a mouth-nose cover if contact with other people is unavoidable or if protective distances cannot be maintained. Employees obtain appropriate everyday masks on request (please state delivery address and cost centre) by e-mail to kontakt-corona@....

Please contact the regional health agency responsible for your place of residence immediately, e.g. the Public Health Office of the City of Chemnitz (citizen hotline) at +49 371 488-5321 or +49 371 488-5302. The Public Health Office will decide on the further procedure. In this case, please also contact the Human Resources Department (phone: +49 371 531-12200, e-mail: dezernat2@... CC: kontakt-corona@...) immediately.

The Robert Koch Institute also offers further information in an orientation guide for citizens.

Tenth Open Letter from the President regarding the corona virus (SARS-CoV-2) from 1 October 2020 states:
 
"Violations of the hygiene concept are not tolerable regarding the protection of our employees, students, and guests and must be punished with the means available. In appropriate cases, this includes notification to the City of Chemnitz to initiate fine proceedings in accordance with § 8 paragraph 2 of the Sächsische Corona-Schutz-Verordnung (Saxon Corona Protection Ordinance), disciplinary measures in accordance with § 17 paragraph 2 of the house rules of Chemnitz University of Technology (admonition, expulsion from the buildings and open spaces, house ban) and, with regard to employees, disciplinary measures (admonitions, formal warnings and – in particularly serious individual cases – extraordinary dismissals)."
 

Graphic templates for printing:

Information and offers on special questions about the coronavirus can be obtained from the hotline of the Medical Service IAS phone: +49 371 53362-0.

The occupational medical precaution G35 “Working abroad under special climatic and health stress” is included in the service program of the Medical Service of Chemnitz University of Technology. On request from the respective division, this can be registered with the Office for Security at Work and Environment Protection (BfAU) via Mr. Steffen Rau (phone: +49 371 531-34254, e-mail: steffen.rau@...).

Labour law

Yes, if you return from trips in a risk area (definition see below) or if you have had contact with a person who is proven to be infected with the coronavirus or if there is any other possibility that you may have been infected with the virus, please avoid contact with other people, do not come to work and first contact a doctor by telephone and seek advice. In this case, please contact the Human Resources Department (phone: +49 371 531-12200, e-mail: dezernat2@... CC: kontakt-corona@...) immediately by telephone and do not come to work until an infection has been ruled out.


The Free State of Saxony and the Federal Ministry of Health also issued special rules for entry and return travelers from international risk areas. According to this regulation, persons who enter Saxony from abroad and who have stayed in an international risk area within 10 days before are obliged to go directly to their home, to keep themselves isolated there for a period of 10 days after entry (domestic quarantine) and to inform the responsible Health Office about their entry and about the occurrence of symptoms (Health Office of the City of Chemnitz: Phone +49 371 488-5302 (weekdays from 8 a.m. till 6 p.m.) or e-mail corona@.... Upon presentation of a medical report in German, English or French, which does not indicate the presence of an infection with the coronavirus (SARS-CoV-2), travelers from international risk areas can be released from the mandatory 10-day quarantine ahead of time after notification to the responsible health office. However, the underlying testing may not have been carried out before 5 days after entry into Germany. The domestic quarantine can therefore be ended by a negative corona test at the earliest 5 days after entry.

New: After December 1, 2020, by order of the Federal Ministry of Health, travelers from international risk areas are no longer entitled to a free test within 10 days after entry.

New regulations or exceptions to domestic quarantine exist, among others, for so-called border commuters and cross-border commuters as well as for persons who have spent less than 12 hours in Germany or have stayed in a risk area, or for persons who have stayed in Saxony for a maximum of 72 hours or have stayed in a risk area for the purpose of exercising their profession, studying or vocational training. Violations are regarded as administrative offences and will be punished with fines.

Note: A risk area is a state or region outside Germany for which there is an increased risk of infection with the corona virus. The quarantine obligation applies to travellers if they enter Germany from an area that is considered a risk area the time of entry. On the website of the Robert Koch Institute (RKI) you will find a list of risk areas. The overview is constantly updated. Therefore, please keep yourself informed at all times as to whether the country from which you are entering is declared as a risk area.

If the health authority responsible for your place of residence orders that you are subject to a ban on professional activities or that you should remain in domestic isolation, please inform the Human Resources Department (phone: +49 371 531-12200, e-mail: dezernat2@... CC: kontakt-corona@...) immediately and send them the relevant decision letter ordering domestic isolation. The same applies to the lifting of the ban on professional activities or domestic isolation.

Preventive quarantine is an official measure in accordance with the Infektionsschutzgesetz (IfSG, Infection Protection Act). In purely formal terms, it is not a sick leave. According to § 56 para. 1 IfSG, anyone who is carrying a disease, is presumed to be carrying a disease, or may be subject to infection in the sense of § 31 sentence 2 IfSG and therefore is prohibited from working and suffers a loss of income, will receive monetary compensation. The same applies to persons who are sent into domestic isolation (quarantine) due to an infection or being suspects of infection. The compensation is in the amount of the sickness allowance that the public health insurance fund would also pay. According to § 56 para. 5 IfSG, the employer must pay the compensation instead of the responsible authority for the duration of the employment relationship, but for no longer than six weeks. The employer then has a claim for reimbursement against the authority in accordance with § 56 (5) IfSG. Pursuant to § 56, para. 11 IfSG, the claim must be made within three months of the cessation of the prohibited activity or the end of quarantine. For this purpose, the respective notifications of the responsible authority must be submitted.

If a viral disease has occurred and the employee is unfit for work as a result, there is a six-week entitlement to continued remuneration in accordance with § 3 (1) of the Entgeldfortzahlungsgesetz (EFZG, Continued Remuneration Act).

If Chemnitz University of Technology closes down completely, the employees are prevented from starting work and the employer is in unable to accept the offered work. In this case, employees do not have to apply for vacation, overtime compensation or unpaid leave.

At the Chemnitz University of Technology, only those employees are currently working - sometimes on an hourly or daily basis - who are necessary to maintain the selective and limited presence operation on site. They are allowed to access the buildings in accordance with their work task. They are required to strictly follow the hygiene measures currently in place.

Since 1 June 2020 and 13 July 2020, respectively the following principles of selective and restricted presence operation and its second stage have been in force:

  • The strict observance of a quota principle. According to this principle, employees in individual organisational units (professorships, etc.) may work – for urgent work that can only be carried out on-site – up to a maximum limit of 40 percent of the regular staff employed there (but at least 2 employees, subject to general rounding rules). Since October 1, 2020, lecturers are no longer to be counted towards the quota of an organisational unit during courses, practicals, etc. Teaching staff should, however, also be recorded in the shift and occupancy schedules and marked accordingly. Student assistants are not taken into account when calculating the reference value for the upper limit, but are counted as part of the maximum permissible number of persons who may be present in the respective area at a certain time). It should be noted that the upper limit includes all employees working in the unit – including those previously working at Chemnitz University of Technology (core teams etc.) – and must be complied with at all times. In the central university administration, the Provisional Chancellor shall determine the quotas that are absolutely necessary in the departments to cover the needs of the second stage of selective and limited presence operation.
  • The enabling of shift schedules within the regulations on flexible working time at Chemnitz University of Technology. The fixed upper limit of max. 40 percent does not mean that a maximum of 40 percent of the employees of a unit may be tasked with urgent work that can only be carried out on-site, but that a maximum of 40 percent of the employees of a unit may be present at Chemnitz University of Technology at the same time for the corresponding work. This means that, provided that the shift schedule is consistent and in accordance with the hygiene and safety regulations, overall more employees than 40 percent of the employees of an area may in principle – but not at the same time – work at Chemnitz University of Technology to carry out the above-mentioned tasks. Shift schedules should ensure that fixed teams are formed wherever possible, i.e. that always the same employees are present at the same time.

For employees of Chemnitz University of Technology, the introduction of the selective and limited presence operation and its second stage means that…

  • all employees of Chemnitz University of Technology are required to make use of mobile work as far as possible.
  • the presence of employees of the TU Chemnitz at the university is only possible for urgent work and work that can only be carried out in presence.
  • the upper limit of max. 40 percent of regular employees (but at least 2 employees) must be observed at all times.
  • employees who cannot or cannot fully continue to use mobile work are only to return to their workplace - after consultation with their line manager - if they are absolutely necessary for selective and limited presence operation and if infection protection is fully guaranteed.
  • employees who belong to the risk group (definition according to the RKI) can be enabled, after consultation with the respective line manager, to remain at home even if they cannot make use of mobile work. They do not have to apply for leave, overtime compensation, or unpaid leave and in this case, they generally retain the right to remuneration. However, unless they have taken leave etc. or are on sick leave, they must be reachable via telephone and/or e-mail. The same applies to employees who do not wish to return to work for valid reasons related to the current corona crisis, such as family members belonging to the risk group and living in the same household.

With the publication of the current Corona Protection Regulation (valid from December 16, 2020, to January 10, 2021), curfew restrictions were issued in the Free State of Saxony. According to this, leaving the domestic accommodation is only permitted with a valid reason, such as the pursuit of professional activities. 

It is therefore strongly recommended that employees and students carry their TUC-Card (employee ID card of Chemnitz University of Technology) with them (in addition to a valid personal document) - in case of controls on the way to or from the university due to urgently required attendance activities or the participation in lectures or examinations on site. The issuance of a separate certificate by Chemnitz University of Technology is currently not planned.

For fixed-term employment contracts which are based on § 2 para. 1 WissZeitVG (qualification time limitation, so-called “6+6 year rule“) and which are in effect between March 1 and September 30, 2020, the maximum duration for a fixed term employment is extended by twelve months. For employment contracts based on § 2 para. 1 WissZeitVG in the period from October 1, 2020 to March 31, 2021, the maximum duration for a fixed-term employment is extended by six months.

This new regulation - contained in the Science and Student Support Act and supplemented by the WissZeitVG fixed-term extension regulation - WissBdVV of September 23, 2020  - introduces a compensation for the period of limitations caused by the corona pandemic for scientists who are employed on a temporary basis to promote their own scientific qualification.

However, it should be noted that this new legal regulation merely extends the legal framework for setting time limits for qualifications in accordance with § 2 para. 1 WissZeitVG (not for third-party funding in accordance with § 2 para. 2 WissZeitVG!). This is neither an automated extension nor a financing commitment.

In order to take advantage of the above-mentioned extension option for employees whose current employment relationship would end as a result of reaching the (previous) maximum fixed-term limit in accordance with § 2 para. 1 WissZeitVG, the respective line manager can apply to the Human Resources Department for an extension of up to six months (reasoning employment contract in the period from October 1, 2020 to March 31, 2021) or an extension of up to twelve months (continuation employment contract in the period from March 1 to September 30, 2020) using the usual procedure and stating the financing details. The relevant qualification certificate must briefly describe the restrictions caused by the pandemic and the intended achievement of the qualification goal during the period of continued employment applied for.

For employees whose current employment relationship does not yet extend to the (previous) maximum fixed-term employment limit, the extended fixed-term framework can be adopted in the course of a future application for further employment.

If you have any questions, please consult the contact persons for your faculty in section 2.3.1 of the Human Resources Department.

On 30 April 2020, the state government of Saxony issued new regulations concerning the eligibility of emergency childcare in schools and day care in Saxony. In the general ruling of the Saxon State Ministry of Social Affairs and Social Cohesion (SMS) of 1 May 2020, Ref.: 15-5422/4 (valid until 22 May 2020), point 3 states:

“A right to emergency care exists if […] only one of the custodians for the child is active in the following areas and is prevented from caring for the child for professional and company reasons and care by the other custodian cannot be guaranteed:

  • [for] staff, insofar as they participate in approved events (courses, exams) of universities […]”

According to the general ruling, the “prerequisite for emergency care […] is that the children and their guardians

  • show no symptoms of the Covid-19 disease, and
  • have not been in contact with a person infected with SARS-CoV-2 or 14 days have elapsed since contact with a person infected with SARS-CoV-2 and they do not show symptoms of Covid-19. This does not apply to healthcare professionals who, in the course of their duties and using appropriate protective equipment, care for patients suffering from Covid-19.”

Point 4 also states the following: “Custodians shall provide written proof of their occupation to the management of the school or childcare facility using a dedicated form (Annex 2, available at www.coronavirus.sachsen.de). The proof requires written confirmation from the respective employer […], which also confirms that the custodian is absolutely necessary for the organisation. If this confirmation cannot be provided immediately, it can be submitted within one working day.”

After consultation with the Saxon State Ministry of Science, Culture, and Tourism (SMWK), “approved events” definitely include classroom teaching, attendance exams, as well as digital exams. Chemnitz University of Technology is strongly advocating that digital courses should also be included under the existing regulations. Should this be possible in the future, we will inform you immediately here.

Accordingly, Chemnitz University of Technology confirms the need for emergency care for professors and scientific staff who participate in classroom teaching as published in the course catalogue as well as approved online and attendance exams, upon their request. The same applies to non-scientific-technical employees who participate in the aforementioned courses and examinations.

For this purpose, the published form must be completed and submitted to the respective dean or the director of the Centre for Teacher Education (ZLB) for confirmation by stamp and signature, including the reason (indication of the respective course(s) or examination(s)). No further or prior examination by the Human Resources Department is required in these cases.

The completely filled in form serves as proof to the management of the school or childcare facility and must be submitted independently by the applicant.

Employees outside of the above-mentioned teaching and examination operations who belong to a core team in the critical area of the infrastructure of Chemnitz University of Technology are also entitled to emergency care if the other custodian is also working in a critical infrastructure.

In this case, the corresponding form is filled out and sent by the Human Resources Department. This requires an informal application, which includes the confirmation of the line manager about the membership in the core team and assignment to a critical area of the infrastructure of Chemnitz University of Technology.


Note:

Kindergartens and primary schools in Saxony switched to restricted regular operation from May 18, 2020. As a result of this step, the legal right to care was no longer restricted and the obligation to attend school has since then again applied to all pupils. This means that all parents have a right to the care of their children in kindergartens, crèches and after-school care centres.

From June 29, 2020, crèches, kindergartens and day care centres in Saxony have had the option of returning to regular operation under corona protection measures. For primary schools, after-school care centres and secondary schools, however, the restricted regular operation continued until the summer holidays. On August 31, 2020, they started into a regular operation under pandemic conditions.

Further information can be found on the website of the Free State of Saxony on the corona virus.

In these cases, the employee should, as far as possible, in the context of the necessary childcare, make use of the possibility of mobile working, including the use of flexible working hours (insofar as the employee is not already in mobile work anyway). This regulation applies to all children who have not yet reached the age of 12 or who are disabled and require assistance.

If this is not possible in an individual case, the following options are also available (in each case, the prerequisite is that no other care option is available):

In the case of the closure of schools, daycare centers, or other care facilities or their partial closure due to the spread of the coronavirus:

Provided that this does not conflict with official or operational interests, civil servants pursuant to § 14 para. 2 sentence 2 SächsUrlMuEltVO as well as employees under collective labour agreements may be granted special leave for the purpose of child care with continued payment of remuneration or leave of absence from work with continued payment of remuneration pursuant to § 29 para. 6 TV-L or comparable collective labour agreements for a total of up to 10 working days. Special leave already granted in accordance with § 14 Para. 2 Sentence 2 SächsUrlMuEltVO or exemption in accordance with § 29 Para. 3 Sentence 1 TV-L or comparable collective bargaining agreements shall be taken into account. If the weekly working time is not distributed over 5 working days, the proportion shall be increased or reduced accordingly.

Leave in accordance with § 12 para. 2 SächsUrlMuEltVO or exemption in accordance with § 45 SGB V or § 29 para. 1 sentence 1 letter e double letter bb TV-L or comparable tariff regulations (so-called "child sick days") remains unaffected.

During the vacation period of schools or the regular closing time of kindergartens or day-care centers, special leave/exemption from work for this purpose shall not be granted.

In case of quarantine of the own child:

If the possibility of mobile work does not exist, unpaid leave in accordance with § 29 Para. 3 Sentence 2 TV-L or flexitime credits or vacation can be claimed.

In addition, the following regulations apply:

For employees:

If a medical certificate has established the need for supervision, care, or nursing of your sick child, there is a right to exemption according to § 45 SGB V (if your child is insured in the public health insurance system, lives in your own household, and is under 12 years of age or disabled and in need of assistance) in 2020 for a maximum of 15 working days or for a maximum of 30 working days for single parents. If the child is privately insured, there is a paid exemption entitlement in accordance with § 29, Subsection 1, Sentence 1, Letter e, Double Letter bb TV-L for up to 4 working days per year; if the child is over 12 years of age, there is a paid exemption entitlement in accordance with § 29, Subsection 1, Sentence 1, Letter e, Double Letter aa TV-L of 1 working day per year. In both cases, exemption is only granted if another person is not immediately available for nursing or care and the doctor certifies the necessity of your presence for temporary care.

For civil servants:

In case only your child is affected by a quarantine measure, there is always the possibility to apply for special leave according to § 12 Abs. 2 SächsUrlMuEltVO (so called “Kind-Krank-Tage”). According to this, leave may be granted for a maximum of 10 working days in a calendar year for each child who has not yet reached the age of 12 years, and for single parents for a maximum of 20 working days, leaving their salaries unchanged. The child is “ill” in the sense of the regulation, as he or she is suspected of being ill or infected according to the Infection Protection Act. The office must exercise its discretion in accordance with the application.

In case of preventive non-participation in the day care center or school in case of (cold) symptoms due to the respective hygiene concept:

For employees:

If the necessity of supervision, care, or nursing of the sick child has been determined in a medical certificate, there is a right to exemption according to § 45 SGB V (if the child is insured in the public health insurance system, lives in the household and is under 12 years of age or is disabled and in need of assistance) in 2020 for a maximum of 15 working days or for single parents for a maximum of 30 working days.

For civil servants:

According to § 14 paragraph 2 sentence 2 SächsUrlMuEltVO, in 2020 special leave for the purpose of child care in the case of preventive non-participation in day-care and school operations can be granted with continued payment of the remuneration of up to 5 working days in total, for single-parent civil servants up to 10 working days.

The prerequisite is in particular that there are substantiating symptoms for non-participation in the sense of the respective hygiene concept in the case of a child who has not yet reached the age of 12 or is disabled and is in need of assistance.

Please note that the inability to work and its expected duration must be reported immediately and, if the inability to work lasts longer than three calendar days, a medical certificate confirming the existence of the inability to work and its expected duration must be submitted - regardless of whether you are working in mobile work or not during selective and limited presence operation. During selective and limited presence operation, you can send a copy of the medical certificate in advance by e-mail to the secretariat responsible for you. From there, the medical certificate will be sent to the Human Resources Department.

During selectice and limited presence operation of Chemnitz University of Technology, the supervisor remains responsible for the approval of vacation and work time compensation as well as for changes to already approved vacation and work time compensation. This means that no special regulations have been introduced for the period of selectice and limited presence operation and that the decision remains the sole responsibility of the respective line managers.

However, they are asked to ensure that the current minimum level of operation is guaranteed and that Chemnitz University of Technology is fully operational after selectice and limited presence operation.

Travel, business trips, stays abroad

The approval of business trips is possible, provided that the business activities are urgent and absolutely necessary and cannot be conducted in an alternative format (e.g. by telephone or video conference), if compelling official reasons are presented - however, from November 2, 2020, only within Germany and for trips to areas that do not have an increased incidence of infection (floating weekly incidence below 50 on the day before the start of the business trip).

Consequently, business trips will only be possible as an exception requiring special justification and should be reduced to an absolute minimum. The approval and ordering of the above-mentioned business trips is carried out in accordance with the current rules of responsibility, which can be viewed on the website of the Human Resources Department.

If business trips are to be taken outside of this regulation, it is possible that the Rectorate may approve exceptions in particularly justified cases. With reference to the President's Letter 59/2020, please submit the following documents or information for the purpose of reviewing your application for such a business trip:

  • copy of the business trip application for all trip participants
  • information on the current weekly incidence at the destination (available in the COVID-19 dashboard of the Robert Koch Institute)
  • invitation letter and, if applicable, agenda or corresponding e-mail correspondence
  • detailed justification of the compelling necessity to carry out the business trip at the planned time
  • hygiene concepts of the organizers, companies, hotels etc.
  • modalities of arrival and departure (e.g. sole use of car)
  • if applicable, justification/explanation if train or plane is to be used

Please note that the Rectorate can only decide on your application for a business trip if all the above-mentioned documents are submitted in full, taking into account a possible deterioration of the rolling weekly incidence at the travel destination.

Please send the above-mentioned documents and information two weeks before the start of the business trip to kontakt-corona@...  and to reisekosten@...

The duration of the business trip is to be limited to the absolute minimum necessary, taking into account the regulations on reasonable travel expenses. The approval of business trips in connection with private travel is not possible.

The business traveller is obliged to strictly observe the hygiene and protection regulations and to inform himself/herself about the specific regulations applicable on site regulated by the respective federal state and to comply with them accordingly.

The use of a private motor vehicle or a rental car is to be preferred to the regular public means of transport and is recognised as a just cause (according to decree of the SMF until 31 March 2021). Employees who are authorised to drive a company car are required to use a company car for business trips, subject to availability.

The planning and preparation of business trips can begin if no costs are incurred in the planning phase, or if it is possible to cancel travel services free of charge or to postpone business trips free of charge.

Please note that the current situation is subject to strong dynamics. Therefore, it is advisable to check the current development on the websites of the Robert Koch Institute (RKI) as well as of the respective federal state, district, etc. before starting a journey, even if it is only planned for the near future.

In this case, please contact the contact person in the responsible DAAD department directly, as the decision on how to deal with expenses already incurred can be made solely by the DAAD. The DAAD provides information on its website as well as a list of FAQs and gives advice for scholarship holders and those receiving funding. Please contact your international partners and inform them about the information provided by the DAAD. In order to avoid unnecessary costs, please take the decision to carry out measures together with your international partners in such a way that cancellations, especially of hotels, can still be made free of charge if possible. For measures that you plan to take in the course of this year, it is recommended that you book flights and accommodation that can be cancelled.

The DAAD has compiled information for project managers on how to proceed in the current situation with regard to the funding of persons and events and has sent it by e-mail to all project managers. A list of FAQs regarding project funding is also available on the website of DAAD. If you have any questions, please consult the contact persons for the respective funding programmes at the DAAD. In general, it is recommended to book cancellable flights and accommodation for measures you plan to take in the course of this year, if possible.

Mobile Work

Yes, all employees of Chemnitz University of Technology are instructed to make use of mobile work as far as possible. Employees who are unable to make use of mobile work, or cannot make use of it to the full extent, may only return to their workplace - after consultation with their line manager - if they are absolutely necessary for selective and restricted presence operation as well as for the second stage of this opertation and if infection protection is fully guaranteed.

Employees who are not required to maintain selective and restricted presence operation as well as the second stage of this opertaion must, unless they have taken leave etc. or are on sick leave, be reachable by telephone and/or e-mail, make use of mobile work if this appears possible and reasonable, and must always be prepared to work on site. The definition of tasks is still the responsibility of the respective line managers, subject to the restrictions described above.

In principle, mobile work does not release you from your work contract obligations. In this respect, the time sheet must be completed in the usual form. If you cannot access your previously prepared time sheet while working mobile, please enter your working time in a new form (Download from the website of the Human Resources Department). If it is impossible to work fully in mobile work, the contractually owed working time is considered to be fulfilled according to the reverse conclusion of the Fourth Open President's Letter and can be noted accordingly.

The University Computer Centre (URZ) offers comprehensive information and work recommendations for users on its blog. There you will find, among other things, instructions for the digital access to the TU workstations as well as for accessing project directories from home, recommendations for secure connections via VPN as well as information on mobile communication and availability.

If you have questions or problems that you would like to send to the URZ, please use only the ticket function (send your request by e-mail to support@...) and include a short, concise keyword about your problem or question in the subject of the e-mail.

In order to be available via telephone at the mobile workplace, the VoIP system offers various solutions:

  1. Call forwarding (German only)

    Call forwarding can be set up on the office telephone or in the IdM portal. (Please, add a “0” before!)

  2. Parallel call (“Mobile Connect”) (German only)

    Requests for parallel calls can be made in the VoIP area of the IdM portal.

  3. Use of the communication software Cisco Jabber (German only)
    • Use of the personal TU number for incoming and outgoing calls
    • Available for desktop systems and up-to-date, powerful mobile devices
    • Stable internet connection required
    • Due to the heterogeneous conditions only limited support by the URZ

    Requests can be made via email to voip@....

Provided that the prerequisites for mobile work are generally met (see also Works Agreement Mobile Work; German only) and there are problems regarding telephone and/or Internet connection, a mobile connection may be provided for a limited period of time for the period of mobile work. Please contact section 3.2.1 - Procurement/CallCenter/IT via telephone (0371/531-12320) or e-mail.

If required and on request, employees receive a confirmation of the duration and performance of their mobile work from TU Chemnitz for the preparation of their tax return for the year 2020. The supervisor is entitled to issue the confirmation.

The confirmation shall be worded as follows:

Confirmation on the duration and exercise of the activity in mobile work for Mr/Ms/Mrs ...
"From ... to ... [date] no workstation/no workstation on an average of ... [number] days per week* was available to the employee at the premises of TU Chemnitz due to the protective measures to contain the coronavirus (SARS-CoV-2).
* due to possible need for a differentiated assessment over time, please delete as appropriate

A copy of the confirmation should be sent to the Human Resources Department for the personal file.

The following requirements for the recognition of a home office must be observed:
The tax office recognises a home office in two cases:

  • If no other workplace is available for the professional activity, costs for the home office can be assessed up to 1,250 EUR.
  • If the home office is the centre of the entire professional activity, the expenses for the home office can be taken into account in unlimited amounts.

Spatial requirements:
It must be a separate room. Apartment and home office must be physically separated from each other. A desk in the bedroom or living room does not make these rooms into a home office in the fiscal sense. Even a room that serves as a guest room in addition to its function as a home office is not recognised by the tax office as a home office. The Federal Fiscal Court (BFH) decided in 2016 that expenses for "a room that is integrated into the domestic sphere and a not inconsiderable part of its area is also used privately" are not considered as business expenses or income-related expenses (Ref.: X R 32/11).

Requirements time-wise:
If the employee works exclusively in the home office and there is no other workplace available at the employer’s premises, this is the centre of the professional activity. If the employee works in the same qualitative manner in the home office and in the employer's office, the place where most of the working time is performed is decisive for the tax assessment. If it was agreed between the employer and the employee that the latter works in the home office for one or two days, the employee will quantitatively predominantly work in the employer's office. In this case an unlimited deduction of the expenses for the home office attributable to the period of the agreement is not possible.

Events

Since no regular lectures were held in the 2020 summer semester, teaching will also be largely digital in the 2020/2021 winter semester. As of November 9, 2020, all on-site courses that were initially approved by the crisis management team were converted to a digital format until further notice, as far as this was possible. Unfortunately, this means that all courses for students in the first semester that do not fall into this category can no longer be held in (partial) attendance and only courses that cannot be held digitally (e.g., due to required laboratory or technical equipment) may be held in (partial) attendance.

The prerequisite for the implementation of on-site teaching is the mandatory observance and compliance with the hygiene concept for the implementation of on-site courses. It regulates access to buildings during the lecture period, gives instructions on correct behaviour, and refers to the form for the collection of contact data of students participating in on-site courses and its handling (storage in the respective dean's office, office of the central institution, etc.). Should mouth-nose masks, disinfectants, etc. be required on site in the faculties, central institutions, or the central university administration in order to implement the hygiene concept for on-site courses, etc., please contact kontakt-corona@... (please state delivery address and cost centre).

Regulation for the period of New Year's stand-by operation: In the period from 2 to 10 January 2021, neither on-site courses nor other on-site events such as committee meetings, etc. may be held. 


Notes on room booking/renting rooms for events:

Due to the necessary measures with regard to the corona virus, the possibilities of using rooms at Chemnitz University of Technology are currently very limited. Therefore, requests from external interested tenants cannot be considered until the end of the 2020/2021 winter semester.

Currently, there are also restrictions on the allocation and use of rooms for internal requests. For meetings with more than five persons, no rooms can be made available at present. Events (except for centrally prioritized and approved courses) such as conferences, workshops etc. with more than five participants should therefore be planned digitally if possible. The crisis management team or the rectorate decides on specially justified exceptional cases upon application.

In general, the planning of courses at Chemnitz University of Technology can only be continued in the further course of the year under the condition that, depending on the development of the spread of the corona virus, a short-term cancellation cannot be ruled out.

Regulation for the period of New Year's stand-by operation: In the period from 2 to 10 January 2021, no on-site events such as meetings, workshops, etc. may be held.

Digital media (videoconferencing) should also be used in the conduct of job interviews in order to protect the health of all those involved. For this purpose, however, the consent of the applicants in question must be obtained in advance.

If individual applicants do not give their consent, the selection or filling of the position cannot be postponed any further for operational reasons or if a realisation in presence is considered mandatory, interviews can in principle be held on site up to a maximum of five participants. However, the general conditions of the hygiene concept must be observed.

Regulation for the period of New Year's stand-by operation: In the period from 2 to 10 January 2021, no job interviews on site may be held.

Yes, introductory lectures (including the interview with the appointment committee) during the meetings of appointment committees may be held in (partial) attendance, provided that the existing hygiene and safety regulations can be fully observed. The strict upper limit of five participants (e.g. members of the appointment committee, applicants) on site must be observed. For the lecture part, an online transmission can be offered for the university public.

In this case, the preparation and execution of the introductory lectures in attendance can be carried out independently at the respective faculty/central institution. Approval by the crisis management team is not required. The participants have to be informed in advance of the event about the current hygiene concept of Chemnitz University of Technology. In addition, forms with the contact details of those present must be kept by the participants, so that contact chains can be traced if necessary. These lists are to be kept in the respective sections for a period of four weeks after the event and are to be kept in such a way that a prompt transmission to the university management for forwarding contact data to the health authorities upon request is possible.

According to the company medical service, there is no obligation for the lecturer to wear a mouth and nose cover during the lectures if the required minimum distance is observed. However, he should be given the opportunity to wear a mouth-nose cover voluntarily. Depending on the nature of the room, the use of an acrylic glass barrier should also be considered. There should be sufficient time between the individual lectures to ventilate thoroughly and disinfect tables, work equipment etc. used by several people.

Regulation for the period of New Year's stand-by operation: In the period from 2 to 10 January 2021, no introductory lectures on site may be held.

Doctoral defences may, if necessary, be carried out in (partial) attendance (“mixed form”), i.e. the doctoral candidate, the members of the doctoral committee and the person taking the minutes (and, if necessary, an additional person for technical support) may be physically present, provided that the hygiene and protection regulations are observed. Also the strict upper limit of five participants on site must be observed. The (university) public is only to be involved digitally, e.g. via video conference.

In this case, the preparation and execution of the doctoral defence in attendance can take place independently at the respective faculty. Approval by the crisis management team is not required. Those involved are to be made aware of the current hygiene concept of Chemnitz University of Technology in advance of the event. In addition, forms with the contact details of those present must be kept by the participants, so that contact chains can be traced if necessary. These lists are to be kept in the respective sections for a period of four weeks after the event and are to be kept in such a way that a prompt transmission to the university management for forwarding contact data to the health authorities upon request is possible.

According to the company medical service, the candidate is not obliged to wear a mouth-nose cover during the defence if the required minimum distance is maintained. However, he should be offered the possibility of voluntarily wearing a mouth-nose cover. Depending on the nature of the room, the use of an acrylic glass barrier should also be considered. There should be sufficient time between individual sessions to allow for thorough ventilation and to disinfect tables, work equipment etc. used by several people.

Regulation for the period of New Year's stand-by operation: In the period from 2 to 10 January 2021, no doctoral defences on site may be held.

Research

Information on externally funded research during the corona crisis can be found on the website of the Finance Department.

If you have any further questions, please contact the responsible experts of section 3.2.2 via telephone.

The Deutsche Forschungsgemeinschaft (DFG, German Research Foundation) has made the following arrangements to provide funding recipients and project staff with the greatest possible security for the continuation of their research projects:

The following applies to current projects tied to the budget year:

  • Approval and accounting periods will be extended until the end of the respective financial year without the need to submit a request to the DFG.
  • The deadline for submitting the use of funds statement in the 2019 calendar year will be extended to 30.06.2020 without the need to submit a request.
  • In general, it is possible to transfer funds from 2020 to the calendar year 2021, and this will be taken into account in justified cases.
  • Regulations for the employment of doctoral students in Research Training Groups with a 36-month duration can be extended by up to 12 months without incurring costs and without the approval of the DFG.

The following applies to ongoing projects that are not tied to the budget year:

  • Should additional requirements arise as a result of the containment measures, these can be applied for at the end of the project term.

The above-mentioned regulations are subject to the availability of funds from the federal and state governments.

Detailed information and the specific wording of the regulations can be found in a DFG document.

In view of the impact of the corona pandemic on the sciences and humanities, the DFG has extended the deadlines for participation in a number of its current calls for proposals. Further extensions will be granted should the need arise.

Interested scientists can find continuously updated information on this subject at the DFG website and there in the entries for the respective call for proposals.

For time sheets and activity reports in ESF- and EFRE-funded projects, due to the continuing requirements of the project sponsor, the Sächsische Aufbaubank, the original documents must be submitted with the required signatures. This also applies in particular to the proof of activities in ESF-funded doctoral projects. For direct EU research funding (HORIZON 2020), however, a list of the respective working hours is sufficient for the time being. However, the signed original timesheets must be kept and submitted in good time.

Studies involving participants and surveys can currently be carried out on-site if this is necessary, if hygiene and protection regulations can be fully observed, and if additional, special hygiene concepts are developed and cleared with the company medical service (for this purpose, please send an e-mail to Diana Schreiterer, e-mail kontakt-corona@..., phone +49 371 531-35267). In this case, the preparation and execution of the studies in attendance can take place independently at the respective faculty after the special hygiene concepts have been approved by the company medical service. Approval by the crisis management team is not necessary.

The following points should be taken into account when planning and conducting studies on site: The strict limit of five participants on site must be observed at all times. Participants are not included in the calculation of the reference value for the upper percentage limit (contingency rule), but are counted as part of the maximum number of persons who may be present or active in the respective area at a certain time. Employees of the respective section who themselves take part in the study as participants (or test supervisors) are still included in the total number of employees working in the organisational section.

In order to carry out the studies, the implementation of the necessary hygiene measures as well as the compliance with the requirements regarding the quota principle are to be ensured under the section's own responsibility. In addition, forms with the contact details of those present must be kept by the sections in order to be able to trace contact chains if necessary. These lists shall be kept in the respective sections for a period of four weeks after an appointment and shall be kept in such a way that they can be promptly forwarded to the university management for forwarding contact data to the health authorities upon request.

Regulation for the period of New Year's stand-by operation: In the period from 2 to 10 January 2021, no studies involving participants and surveys on site may be held.

Since no regular lectures were held in the 2020 summer semester, teaching will also be largely digital in the 2020/2021 winter semester. As of November 9, 2020, all on-site courses that were initially approved by the crisis management team were converted to a digital format until further notice, as far as this was possible. Unfortunately, this means that all courses for students in the first semester that do not fall into this category can no longer be held in (partial) attendance and only courses that cannot be held digitally (e.g., due to required laboratory or technical equipment) may be held in (partial) attendance.

The prerequisite for the implementation of on-site teaching is the mandatory observance and compliance with the hygiene concept for the implementation of on-site courses. It regulates access to buildings during the lecture period, gives instructions on correct behaviour, and refers to the form for the collection of contact data of students participating in on-site courses.

Regulation for the period of New Year's stand-by operation: No on-site courses may be conducted during the period from January 2 to January 10, 2021.

In the 2020 summer semester, there was no general shortening of the lecture period. Lectures in the 2020/2021 winter semester also began regularly on October 12, 2020. Students can find out in the course catalogue which courses are offered as digital courses and which as classroom courses in the 2020/2021 winter semester.

Here, direct clarification is provided by the faculties or the Zentrum für Lehrerbildung (ZLB, Centre for Teacher Training). In consultation with the deans or deans of studies as well as the Central Examination Office, accommodating solutions, such as a postponement, are being considered.

Note for the teaching profession: Up-to-date information can be found on the website of the ZLB.

The Student Service Point is temporarily closed to the public. However, the team of the Student Service Point will be available via telephone and e-mail through their common contact details. Please be advised that only a limited capacity to work can be ensured. You can find more information on the contact page of the Student Service Point.

Advice from the Central Student Advisory Office, the International University Centre and TU4U is available by telephone during office hours and by e-mail outside office hours. The Student_innenrat (StuRa, Student Council of Chemnitz University of Technology) also offers advice and maintains a FAQ with further information.

Further advice and support services at Chemnitz University of Technology as well as a FAQ area with more than 120 frequently asked questions about studying can be found online.

Important information regarding the IT infrastructure can be found on the blog of the URZ. If you have questions or problems, please use only the ticket function (send your request by e-mail to support@... and include a short, concise keyword about your problem or question in the subject of the e-mail.

No, unrestricted use is not possible for the time being. The training pools managed by the University Computer Centre (URZ) were closed on 13 March 2020, 4:00 pm.

No, unrestricted use is not possible until further notice. From May 4, 2020, however, it is permitted to use the University Library exclusively for the purpose of (interlibrary) loan. Please note the hygiene concept of Chemnitz University of Technology and the additional special notes on the lending and inter-library loan of the University Library.

The electronic services are available as usual. Further information is published on the University Library's website.

The gym of the Center for Sports and Health Promotion (ZfSG) at Chemnitz University of Technology were closed in March 2020. All on-site courses had been cancelled until further notice.

Since 10 August 2020 the fitness studio (ZFG) is open again with restrictions. The basis for the reopening are the hygiene concept of Chemnitz University of Technology as well as the hygiene concept of the ZFG. It is also possible to book 2-hour time slots for equipment training.

Furthermore, the ZfSG provides various digital offers on its websites.

Since May 15, 2020, from Monday to Friday from 9:00 a.m. to 2:00 p.m., students will be given access to the foyer of the B-Building, Reichenhainer Straße 70 (“Turmbau”) for the purpose of updating their TUC-Card at the terminals. The hygiene concept of Chemnitz University of Technology must be strictly adhered to. Please also observe the notices posted in front of and inside the building and observe the distance markings while waiting. The building access for students to participate in approved classroom courses and exams (as mentioned in the hygiene concept) remains unaffected.

On the website of the Student_innenrat (StuRa) of Chemnitz University of Technology you will find further information on this topic.

The Student_innenrat (StuRa, Student Council of Chemnitz University of Technology) provides answers to this question on it's website.

Note: For the purpose of updating their TUC-Card at the terminals, students get access to the foyer of the B-Building, Reichenhainer Straße 70 (“Turmbau”) since May 15, 2020, Monday to Friday from 9:00 a.m. to 2:00 p.m.

Yes, time sheets can also be submitted electronically with the signature of the supervisor to the Human Resources Department, Department 2.2 by e-mail nadin.arndt@....

The Human Resources Department makes every effort to realize all legally possible further employment. In consultation with the respective supervisor, the monthly number of hours agreed in the employment contract is to be performed in mobile work.

See also: “Is it possible to extend my fixed-term employment contract as an academic assistant or research assistant due to the corona pandemic?” in the tab “Employees”.

On 30 April 2020, the state government of Saxony issued new regulations concerning the eligibility of emergency childcare in schools and day care in Saxony. In the general ruling of the Saxon State Ministry of Social Affairs and Social Cohesion (SMS) of 1 May 2020, Ref.: 15-5422/4 (valid until 22 May 2020), point 3 states:

“A right to emergency care exists if […] only one of the custodians for the child is active in the following areas and is prevented from caring for the child for professional and company reasons and care by the other custodian cannot be guaranteed:

  • [for] staff, insofar as they participate in approved events (courses, exams) of universities and […] and students, insofar as they participate in these events”.

According to the general ruling, the “prerequisite for emergency care [...] is that the children and their guardians

  • show no symptoms of the Covid-19 disease, and
  • have not been in contact with a person infected with SARS-CoV-2 or 14 days have elapsed since contact with a person infected with SARS-CoV-2 and they do not show symptoms of Covid-19. This does not apply to healthcare professionals who, in the course of their duties and using appropriate protective equipment, care for patients suffering from Covid-19”.

Point 4 also states the following: “Custodians shall provide written proof of their occupation to the management of the school or childcare facility using a dedicated form (Annex 2, available at www.coronavirus.sachsen.de). The proof requires written confirmation from the respective employer […], which also confirms that the custodian is absolutely necessary for the organisation. If this confirmation cannot be provided immediately, it can be submitted within one working day. […] In the case of students, proof is provided by confirmation from the examination offices.”

After consultation with the Saxon State Ministry of Science, Culture, and Tourism (SMWK), “approved events” definitely include classroom teaching, attendance exams, as well as digital exams. Chemnitz University of Technology is strongly advocating that digital courses should also be included under the existing regulations. Should this be possible in the future, we will inform you immediately here.

TU Chemnitz therefore confirms the need for emergency care for students who participate in classroom courses published in the course catalogue as well as in online and attendance exams, upon their application.

The following data must be sent to the Central Examination Office (ZPA) via e-mail ( zpa@...), thus indicating the need for emergency support:

  • Last name, first name of the student
  • Matriculation number
  • Name and event number of the course or exam
  • Name of the lecturer or examiner

The form required for presentation to the management of the school or the childcare facilities is then completed by the ZPA and sent to the student by mail. The name of the child is then added by the student.


Note:

Kindergartens and primary schools in Saxony switched to restricted regular operation from May 18, 2020. As a result of this step, the legal right to care was no longer restricted and the obligation to attend school has since then again applied to all pupils. This means that all parents have a right to the care of their children in kindergartens, crèches and after-school care centres.

Since June 29, 2020, crèches, kindergartens and day care centres in Saxony have had the option of returning to regular operation under corona protection measures. For primary schools, after-school care centres and secondary schools, however, the restricted regular operation continued until the summer holidays. On August 31, 2020, they started into a regular operation under pandemic conditions.

Further information can be found on the website of the Free State of Saxony on the corona virus.

Digital Learning

Tips for structured work, hints on digital tools as well as on learning together in virtual rooms are summarized on the e-learning websites of Chemnitz University of Technology.

In addition, the TU4U team offers support for self-studying and studying online. In order to master the summer semester 2020 in a well-organized and motivated way, the team has put together a lot of valuable information on its website on the topics of online learning from home, dealing with procrastination, and support with writing projects.

The Chair of Personality Psychology and Diagnostics has published a short and compact “Survival Kit” (PDF) for successful digital learning.

General information on how to participate in courses using the BigBlueButton videoconferencing system is published on the website of the University Computing Centre. On YouTube you will find a video explaining how to use BigBlueButton.

General information on how to participate in courses which are realized with the teaching and learning platform OPAL can be found on the e-learning websites of Chemnitz University of Technology. Among other information, video tutorials for the use of the learning platform are available there.

In the OPAL teaching and learning platform there are various ways to contact the lecturers of a course via e-mail. You can find detailed information on the blog of the URZ.

Examinations

With the step into stand-by operation from Monday, 23 March 2020, 5:00 p.m., exams on the premises of Chemnitz University of Technology were prohibited and should be postponed if possible. The Chairmen of the Examination Committees were asked to consider alternative exam types favourably. Furthermore, the University Management has given the Chairmen of the Examination Committees the opportunity to allow oral examinations and defences or colloquia of theses via video conference. The rules for this can be found in the tab “Lecturers” under the question “How can I carry out exams under the given conditions?”.

In the context of the extended stand-by operation from 4 May 2020 and the selective and limited presence operation from 1 June 2020, there are additional provisions.

With regard to exams, from 1 June 2020

  • oral exams (including defending and colloquia of theses) may only be held as face-to-face sessions if they cannot be held online and if the hygiene and protection regulations can be observed.
  • examinations should, as far as possible, be offered as online exams.

During the central examination period (20 July to 15 August 2020), examinations (after central approval) took place in attendance. The basis for the central examination period was the strict adherence to the hygiene concept for written exams (version 1.3, September 17, 2020).

Students can have a look at the current examination schedule on the website of the Central Examination Office (ZPA).

For the summer semester, on June 9, 2020, the Senate unanimously determined:

“Examiners may deviate from the form of examination specified in the module description. In the case that teaching or examination formats deviate from the module description, students will be granted nonrecognition of an exam taken in the 2020 summer semester if the application for nonrecognition (without stating reasons) is submitted before re-enrolment for this exam, at the latest on 31 March 2021 in the ZPA.”

This means for students: You can refuse recognition of an exam even after you have received the grade. This must be done by the end of the coming winter semester at the latest or before registering for the repeat exam. An informal application to the ZPA is sufficient. Reasons do not need to be given. A prerequisite for non-recognition is that the format of the exam or the format of teaching differs from the module description, which is likely to affect most courses in the current summer semester, since digital forms of teaching are specified in very few module descriptions.

For the winter semester, on November 3, 2020, the Senate unanimously determined:

"Examiners could in the 2020 summer semester and may in the 2020/2021 winter semester deviate from the form of teaching and examination specified in the module description. If the form of teaching or examination differs from the module description, students will be granted nonrecognition of an exam taken in the winter semester 2020/2021 if the application for nonrecognition (without stating reasons) is submitted to the ZPA by September 30, 2021 (whichever comes first) at the latest. The request for nonrecognition should be filed using the form provided by the ZPA. The resolution passed in the Senate deliberations on June 9, 2020 [...] remains unaffected.“

That means for students: During the winter semester, you can still refuse to have an exam credited even after you have received the grade. This must be done by the end of the following summer semester 2021 at the latest or before registering for the repeat examination - whichever comes first. To simplify and speed up the process, please use the form Antrag auf Annullierung einer Prüfung ( Request for Cancellation of an Exam) created by the ZPA. It is not necessary to give reasons. A prerequisite for nonrecognition is that the form of examination or the form of teaching differs from the module description, which should again affect most courses in the winter semester.

Students can cancel examinations - also in case of third attempt - immediately and without giving reasons until the resumption of regular teaching activities.

Furthermore, the deadlines for handing in homework and final papers have been extended: The period from including 11 March 2020 until one week after resuming the regular presence operation, i.e. opening the university library, computer pools and laboratories to students, is excluded from the counting of deadlines for homework and final papers.

For example, if regular presence operation had begun on 4 May:

  • The deadlines for all papers registered before 11 March are automatically extended by 61 days (21 in March, 30 in April, 10 in May).
  • The deadlines of all works registered from 11 March onwards and before the end of stand-by operation are only counted from 11 May onwards.

The usual rights of students, such as the extension of deadlines for final papers, remain unaffected.

The above-mentioned regulations for students regarding the cancellation of examinations and the extension of deadlines for the submission of homework and final papers will continue to apply unchanged in selective and limited presence operation until further notice.

For students who have to take a repeat exam in the summer semester (expiry of one year for the first repeat; next possible date for the second repeat), the deadline for the repeat exam is extended until the next possible date (usually winter semester 2020/2021). This applies regardless of whether the exam is offered in the 2020 summer semester or not. If a student decides to take an exam in the 2020 summer semester - registers for it or takes part in it - the achieved result will be treated as a regular attempt.

Students can borrow a laptop temporarily and for a limited period to take a digital exam in the 2020/2021 winter semester if they do not have the necessary/suitable hardware. A drawing tablet (graphics tablet) with pen and/or a USB webcam can also be borrowed in addition to the laptop or individually. Borrowing is only possible via the centrally specified registration and confirmation process. More information is published on the URZ websites.

Laptops, drawing tablets and USB webcams are loaned exclusively and only for participation in an online exam as well as depending on the availability of the equipment. Prerequisite for the application is the registration for an electronic examination at the Central Examination Office (ZPA). Collection and return is only possible in person at the University Library, Strasse der Nationen 33 (Alte Aktienspinnerei), in compliance with the hygiene regulations of the university.

Students who have no stable internet connection at home can take their written online exam in the 2020/2021 winter semester in compliance with the specific hygiene concept for taking written online exams in the rooms of the university library. This requires prior registration via the reservation form of the university library.

Taking oral online exams is not allowed. Students are only provided with a workstation and internet access via wifi according to prior reservation. The technology required for the examination must be brought along independently. If students do not have the necessary/suitable hardware themselves, it is possible to borrow it. Please refer to the entry on the question “Can I borrow hardware from the university to take online exams? How are reservations and loans made?”.

For taking exams in attendance in the 2020/2021 winter semester, there is an obligation to wear medical masks or FFP2 masks (or masks of a comparable standard, e.g. KN95/N95). Consequently, a medical mask or FFP2 mask must also be worn when taking written online examinations in the university library. Students who are entitled to take written online examinations in the rooms of the university library after successful reservation will therefore receive a medical mask or FFP2 mask when registering in the foyer of the building.

  1. Take your right to non-credit an examination if the teaching or examination form deviates from the module description. For this purpose, use the form Request for cancellation of an examination prepared by the Central Examination Office (ZPA).
  2. If the examination supervisor restricts your privacy too much, then use the possibility of a workstation for taking digital exams in the university library. You can find more information on this under the question “I do not have a stable internet connection at home. Can I go to the university rooms to use the wifi there to take online exams?”.
  3. If your internet connection is not sufficient, you can use rooms with a stable internet connection, for example the university library: reservation form of the university library.
  4. If your own technology is not sufficient, then use hardware from the university. For more information see question “Can I borrow hardware from the university to take online exams? How are reservations and loans made?”.

The Central Examination Office (ZPA) is temporarily closed to the public. However, contact persons can be reached by phone during office hours. Outside office hours you can also contact the Central Examination Office with your request by e-mail. However, only a limited work capacity can be guaranteed. You can find more information on the contact page of the ZPA.

Application, enrolment, feedback

The Central Course Guidance Service (ZSB) is temporarily closed to the public. However, the team will be available via telephone and e-mail through their common contact details. The team helps students with problems concerning the course of study and prospective students with questions about the more than 100 courses offered by Chemnitz University of Technology, about study requirements, application and admission deadlines as well as the enrolment process.

Outside office hours, you can also contact the Central Course Guidance Service with your request by e-mail. You can find more information on the contact page of the ZSB.

TU4U counselors are also available for individual counselling via phone and e-mail. Further information can be found on the TU4U website.

Further advice and support services at Chemnitz University of Technology as well as a FAQ area with more than 120 frequently asked questions about studying can be found online. An overview of studying at Chemnitz University of Technology can also be found on the landing page Studying in Chemnitz.

Please send your documents by mail to the Student Service Point (address: TU Chemnitz, Studentensekretariat, 09107 Chemnitz). Your documents, even if they arrive late, will then be processed further. Please also use the postal service for other written correspondence concerning the organisation of your studies, such as applications for exmatriculation. You can find more information on the website of the Student Service Point.

For the 2020 summer semester, the University Management of Chemnitz University of Technology following a vote in the State Rectors’ Conference, already agreed in April last year, not to count the semester towards the standard period of study for all students in accordance with § 20 para. 5 of the Sächsisches Hochschulfreiheitsgesetz (SächsHSFG). This non-crediting of the summer semester has already been carried out for all students who were enrolled at Chemnitz University of Technology and were not on leave of absence in the 2020 summer semester.

A change of the law as part of the management of the COVID-19 pandemic provides for an extension of the standard period of study (individual standard period of study). For the 2020/2021 winter semester, this has already been noted on the matriculation certificate of all enrolled (and not suspended) students.

Since the change in the law has also come into force retroactively for the 2020 summer semester, students can have the non-credit for the 2020 summer semester that has already taken place converted into an extension of the individual standard period of study by applying to the Student Service Point. The exact regulations can be found in the President’s Newsletter 04/2021 from February 1, 2021 [German only].

A distinction must be made between contributions and fees.

The regular semester contribution must continue to be paid - irrespective of the regulation on the extension of the standard period of study or non-credit of the semester - and cannot be refunded/credited. The semester contribution consists of the student union contribution, the student culture ticket, the student annual ticket and the contribution for the Studentenwerk. These contributions are solidarity contributions and must be paid by all students. Payment of the semester contribution is also a prerequisite for enrolment and re-registration.

The suspension of the obligation to pay fees in connection with the extension of the standard period of study therefore only applies to long-term and second-study fees. Long-term study fees may be incurred if the standard period of study is exceeded by more than four semesters. Second-study fees are payable if a first study leading to a Diplom, Magister, Master’s or Staatsprüfung degree has been successfully completed at a German university or higher education institution and the total duration of the study exceeds the standard period of study of the previous study by six semesters.

More information on contributions and fees can also be found on the website of the Student Service Point.

BAföG

The Federal Ministry of Education and Research (BMBF) has issued a decree that BAföG recipients should not suffer any disadvantages from the COVID-19 pandemic. This means that even if schools or universities are closed due to the COVID-19 pandemic, those receiving BAföG will continue to receive their funding. BAföG will therefore continue to be paid even if the university closes due to the pandemic and lectures or examination dates are cancelled. Unavoidable interruptions in training due to the pandemic also constitute a serious reason within the meaning of § 15 section 3 BAföG. This also applies when, for example, exams are postponed until after the standard duration of study. According to § 48 para. 2 BAföG, the submission date for certificates of achievement may also be postponed accordingly.

In current funding periods, this usually does not require any action to be taken. The funding will continue to be paid despite university closure. If a funding period has expired, students should simply continue to submit BAföG applications in a timely manner.

The Rectorate of Chemnitz University of Technology has also agreed, following a vote in the State Rectors' Conference, not to count the summer semester 2020 towards the standard period of study for all students (also for registered doctoral students) in accordance with § 20 para. 5 SächsHSFG.

Up-to-date information can be found on the BMBF website.

If it is not possible to provide proof in any other way, it may be necessary to submit proof that the study achievements remaining open at the end of the standard duration of study, for example, could not be provided due to the pandemic-related closures. In case of doubt, the Studentenwerk Chemnitz-Zwickau requires information on the period of closure and which academic achievements could not be completed as a result.

Further information and contact persons can be found on the website of the Studentenwerk Chemnitz-Zwickau.

The general obligation to present proof of performance has not been lifted. Rather, the Federal Ministry of Education and Research (BMBF) has clarified that delays in studies due to pandemic-related closures are a reason that may justify a delayed submission of the certificate of achievement. However, this is no general rule, but rather requires a dedicated application. Therefore, applicants must submit a certificate of achievement with their application for the 5th semester. If it is negative, an application according to § 48 para. 2 BAföG must be made. If it can be plausibly explained that no positive proof of performance can be presented because certain achievements could not be made due to the pandemic-related closures, the application is then granted without further ado. The applicant then has a certain period of additional time to provide evidence of the performance of the 4th semester.

If the non-submission of the proof of performance required according to § 48 paragraph 1 BAföG is based on the fact that these could not be issued by the responsible office due to restrictions/discontinuation of the university operation or with a delay, this is also not damaging for the receipt of BAföG benefits. In this case, funding can also be granted without the certificate as an exception. The applicant must submit a declaration that he/she has actually performed/completed the relevant examination.

Up-to-date information can be found on the BMBF website.

Semester abroad, travel and information for international students

It is currently not possible to assess whether currently planned stays abroad at partner universities in the near future can be started regularly, as the situation and protective regulations regarding the coronavirus (SARS-CoV-2) are also constantly changing in other countries. However, the International Office (IUZ) is in constant contact with the foreign partner universities and can provide information on the current status if required. If you have any questions, please contact the IUZ (e-mail: iuz@..., phone +49 371 531-13500). In principle, Chemnitz University of Technology advises against spending a semester abroad in one of the towns and regions classified as risk areas. Before leaving the country, students should in any case find out whether their host university is located in one of the current risk areas.

In the case that you have already started your semester abroad, please contact the IUZ (e-mail: iuz@..., phone +49 371 531-13500) should your status, the status of your host university or your local situation change.

The Free State of Saxony also issued special rules for entry and return travelers (in its current version valid from June 27 to July 17, 2020). According to these rules, persons entering Saxony from abroad, who have stayed in a risk area within 14 days before entry, are obliged to go directly to their home immediately after entry and to inform the health authority responsible for them about their entry as well as in the occurrence of disease symptoms. For reasons of protection against infection, they are ordered to undergo a mandatory two-week quarantine. Violations of these regulations are regarded as administrative offences and will be punished with fines.

Please also note the information for those entering Saxony (German only, state: August 7, 2020) provided by the State Ministry of Social Affairs and Cohesion.

We are working on an agreement with the Foreigner's Registration Office in this regard. If there are any changes, you will receive more detailed information here.

During the Corona pandemic, severe restrictions on entering Germany were introduced. Until 15 June 2020, entry restrictions for travellers from the EU (member states, Schengen-associated states, Great Britain) were in force. They were only allowed to enter the country with compelling reasons. This restriction has since been lifted for travellers within the EU.

Since 1 July 2020 these restrictions have also been lifted for some non-EU countries. An up-to-date list can be found on the website of the Federal Foreign Office. Entry restrictions still exist for all other non-EU countries. Depending on developments in the coming weeks, changes for individual states may occur.

If entry restrictions apply to travellers from a non-EU country, entry to Germany is only possible if proof of a compelling reason is provided. This is the case for “foreign students whose studies cannot be carried out entirely from abroad” (according to the website of the Federal Foreign Office). This is necessary, for example, for enrolment when taking up studies or for taking exams which are conducted in attendance. The Student Service Point can provide you with a corresponding certificate: studentensekretariat@... As the current situation is very dynamic, please contact your local diplomatic mission (embassy, consulate) for detailed information before planning and starting your trip. In addition, you can find information on entry requirements on the websites of the (https://www.auswaertiges-amt.de/de/ReiseUndSicherheit/covid-19/2296762) Foreign Office and the (https://www.bundespolizei.de/Web/DE/04Aktuelles/01Meldungen/2020/03/200317_faq.html) Federal Police. The currently valid travel regulations may change at any time – therefore check them regularly. If you are travelling from a risk area, please note the question "What do I have to do if I am travelling from a risk area?

If your arrival for the 2020/2021 winter semester is delayed, for example because your home country is in lockdown for an indefinite period of time or your entry documents have already expired and have to be reapplied for, please contact the Student Service Point in this case via e-mail: admission@....

If you have applied for the extension of your residence title at the Foreigners' Registration Office in time before your current residence title expires, your current residence title will remain valid until the application is reviewed. The Foreigners' Registration Office issues a corresponding certificate (Fiktionsbescheinigung) as proof. This certificate is mandatory for re-entry to Germany after expiry of your current residence title (border control). The certificate must be collected in person - it cannot be sent via mail to your residential address by the Foreigners' Registration Office. If you are currently in your home country and have not yet picked up your certificate, it may be necessary for you to apply for a new visa. Please discuss the necessary steps with the local diplomatic mission (embassy, consulate) and the Foreigners' Registration Office in Chemnitz as soon as possible and describe your situation in detail.

If you have not yet submitted an application for the extension of your currently still valid residence title, you can do so without particular form by sending an e-mail to the Foreigners' Registration Office: auslaenderbehoerde@...

If possible, in the current uncertain situation, travel to the home country should be avoided, as short-term and unforeseeable changes could cause problems when re-entering Germany. In addition, a two-week quarantine may be necessary when returning from a then possibly declared risk area. If the trip is absolutely necessary, make an appointment in good time with the Foreigners' Registration Office by telephone under 0371 488-3371 and apply for an extension of your residence permit if necessary. If you need an appointment at short notice, please describe the reason for the urgency and, if necessary, send proof of the urgency (e.g. a copy of the flight ticket) via e-mail to auslaenderbehoerde@.... This will be taken into account accordingly when making the appointment.

If your residence permit or visa has expired during your stay in your home country and you have not submitted an application for an extension before expiry (not even by e-mail), you must apply for a new visa. Please contact the diplomatic mission (embassy, consulate) responsible for you. If the office is closed due to the Corona pandemic, it is not possible to make an appointment. You should therefore check the status of your local office regularly. If this causes delays in your studies, please contact your academic advisor or your examination board well in advance to find joint solutions.

If the diplomatic mission (embassy, consulate) responsible for you in your home country refers you to the Foreigners' Registration Office in Chemnitz, please send an e-mail to auslaenderbehoerde@... and describe your concern in detail, stating the request of the diplomatic mission.

Since 6 May, 2020, the Foreigners Registration Office of the city of Chemnitz is open for personal appointments, since 1 July the regular consultation hours are available again. In order to ensure protection against infection, it is always necessary to make an appointment in advance by phone +49 371 488-3371. A mouth-nose mask must be worn when visiting the authority.

If you have any questions, you can also contact the Foreigners Registration Office via e-mail – describe your request in detail and expect a longer response time due to the current situation: auslaenderbehoerde@stadt-chemnitz.de.

On the website of the Student_innenrat (StuRa, Student Council of Chemnitz University of Technology) you can also find more information on this topic.

In the 2020 summer semester, examiners are free to choose the way in which they conduct their exams. If, due to circumstances caused by the corona pandemic, you are unable to enter Germany to take part in exams, please contact the responsible examiners as soon as possible and describe your situation in detail. Together you can discuss alternative examination forms and times.

If you do not have the necessary technical requirements in your home country to take part in a digital exam, please also contact the responsible examiners.

CORONA: FAQ Virtualization of teaching

The following FAQ provides answers to the most important questions regarding a fast – not perfect – virtualization of teaching in response to the coronavirus (SARS-CoV-2). Even though some of the proposed solutions can be used permanently, this is not the case with all of them: A video recording of a lecture, for example, is better than no lecture at all, but this is still not e-learning.

The FAQ will be continuously updated. It also lives on your assistance. If you have a question that should be answered here, or content that should be referred to here, please write an e-mail to Ms. Sandra Rechenberg: rsa@....

When creating digital teaching and learning formats, you should also consider students with chronic illnesses, disabilities or in special situations, e.g. students with children and relatives in need of care.

In general, online formats are very welcome, as they can make it easier to reconcile the individual situation with studying. Students with hearing and visual impairments are particularly dependent on digital accessibility. However, in order to ensure that no students are excluded (albeit certainly unintentionally), a number of organisational aspects need to be considered when designing digital courses in times of the corona crisis: If the following requirements cannot yet be fully met due to the current workload and time pressure when redesigning courses, reference should be made to compensation of disadvantages for students with disabilities and chronic illnesses during their studies in accordance with § 5 no. 12 Saxon Law on Freedom of Higher Education (Sächsisches Hochschulfreiheitsgesetz) and with regard to exams in accordance with § 34 paragraph 3 Saxon Law on Freedom of Higher Education (with reference to § 5 paragraph 2 of all examination regulations of Chemnitz University of Technology).

Concrete possibilities of support and further information can be found in a PDF document of the coordinator for inclusion and contact person for students with disabilities at Chemnitz University of Technology.

The Information and Counselling Centre for Studying and Disability (IBS) of the Deutsches Studentenwerk e. V. has published a guide (German only) that contains numerous best practices on this topic.

In order to provide our employees and students with the best possible protection and at the same time to give them long-term planning security, the Crisis Management Team and University Management have agreed that all exams during the examination period (including early examinations) will principally be conducted in digital form in the 2020/2021 winter semester. Lecturers and students will receive extensive support for this.

Should it verifiably not be possible to conduct certain exams digitally, the Crisis Management Team or University Management can approve exceptions – analogous to the procedure for courses that cannot be conducted digitally (e.g. due to the need for laboratory or technical equipment). Corresponding requests with details on the exam number, title, and type of the associated course as well as a detailed justification can be submitted to rsa@.... Please use the template for the request. The exam schedule publioshed for the central examination period with the start of the exam registration will be adjusted again afterwards.

In 9 June 2020, the Senate unanimously decided with regard to the exams for the current semester: “Examiners may deviate from the form of examination specified in the module description.”

No regulations are made as to which examination form should be offered as an alternative, i.e. you as an examiner are free to decide which alternative is appropriate for the competences to be assessed. We recommend that you test the chosen alternative in advance with, for example, student assistants, employees or advanced students. We ask you to communicate the chosen alternative to the students clearly and as early as possible.

Examples of possible alternative forms of examination to the written exam are, but are not limited to the following:

Oral exams:
At least if the number of participants is not too large, oral individual or group exams can be a good alternative.
Take-Home exams:
This is a kind of mixture between exam and homework: You give the students tasks at a specified time via e-mail or OPAL, which have to be completed in a comparatively tight time frame of a few hours.
Online exams:
The e-learning team is currently setting up technical procedures enabling online exams. Online exams are closer to the usual on-site exams than take-home exams, but place significantly higher demands on the existing technology on the part of students and examiners, since exam supervision is carried out via video.
Portfolio exams:
Here a portfolio is created, consisting for example of homework spread over the semester and a final oral examination.

Further information can be found here:

  1. It is best to avoid digital examination proctoring through alternative forms of examination. 
  2. Use the video conference tool BigBlueButton (BBB) for examination proctoring and follow the recommendations of the e-learning team.
  3. Refrain from video recordings during the examination supervision. If it is necessary, then use screenshots to document the authentication, if applicable, cheating attempts or handwritten documents of the examinees before uploading. Delete this personal data immediately after the necessary analysis of this data. Also inform students about the use of their personal data.