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FAQ – Corona

FAQ – Frequently Asked Questions Regarding Corona

In the following we would like to inform you about the current measures at Chemnitz University of Technology with regard to the coronavirus. The development of the current situation is very dynamic. We therefore ask you to always check the homepage of Chemnitz University of Technology and this FAQ page of the Office for Security at Work and Environment Protection (BfAU). Here you will find a list of numerous questions and answers as well as contact persons on the topic. The page is continuously supplemented and updated.

Information about the coronavirus in easy German language as well as in sign language can be found on the website of the Representative of the Government of Saxony for the Interests of People with Disabilities:

Since July 13, 2020, Chemnitz University of Technology has been in the second stage of selective and limited presence operation. The basis for this is the strict adherence to the hygiene concept of Chemnitz University of Technology (Version 1.2, July 7, 2020.

Furthermore, additional hygiene concepts apply for

For on-site courses and events, the new Form for the documentation of contact chains has to be used.

For written exams must still be observed:


The Saxon state government has decided further moderate relaxations and passed a new Corona Protection Regulation effective from July 18, 2020. To prevent infection, the following principles will remain in place: contact limitations, the minimum distance of 1.5 metres between persons in public space, and the obligation to cover mouth and nose in certain areas. Violations are regarded as administrative offences and will be punished with fines. The new regulation is valid until August 31, 2020.


In addition, an amendment to the existing Saxon Quarantine Regulation for entry and return travellers came into force on 18 July 2020. According to these rules, persons entering Saxony from abroad, who have stayed in a risk area within 14 days before entry, are obliged to go directly to their home immediately after entry and to inform the health authority responsible for them about their entry as well as in the occurrence of disease symptoms. What is new is that on presentation of a medical certificate in German or English, which does not indicate the presence of an infection with the coronavirus (SARS-CoV-2) and is not older than 48 hours, travellers from risk areas are no longer subject to a mandatory two-week quarantine after reporting to the responsible health authority. Violations of these regulations are regarded as administrative offences and will be punished with fines.

All relevant information as well as translations of the official announcements into other languages can be found on the coronavirus website of the Free State of Saxony.


+++ New +++

General Information:

  • Can committee sessions, meetings, project partner meetings etc. currently take place on site?

Employees:

  • Is it currently possible to hold appointment lectures in person?
  • How can doctoral defences currently be carried out?
  • How can studies involving participants and surveys be carried out at present?

Students:

  • Is it currently possible to enter Germany?
  • I have applied for the first-time issue or an extension of a residence permit and am currently in my home country - how can I now travel back to Chemnitz?
  • I want to travel to my home country during the semester break - what do I have to consider?
  • What can I do if my residence permit or visa has expired and I am currently in my home country?
  • The German diplomatic mission in my home country refers me, although it is responsible for me, to the Foreigners' Registration Office in Chemnitz - what now?
  • I cannot return to Germany in time for an exam - what can I do?

The primary goal of Chemnitz University of Technology is to protect the health of all employees, members, students and guests of the university. For this reason, Chemnitz University of Technology has set up a crisis management team which is in close coordination with the internal departments and at the same time maintains a regular exchange with external bodies, such as the Chemnitz City Health Office.

All previous measures and changes in this regard can be found in the following publications:

Daily updated information on the situation in the city of Chemnitz can be found on the website of the Health Office and on the citizen service number +49 371 488-5321.

The university crisis management team with regard to the coronavirus consists of the following persons:

  • Prof. Dr. Gerd Strohmeier, President of TU Chemnitz (Chairman)
  • Prof. Dr. Uwe Götze, Vice President for Transfer and Academic Qualification
  • Prof. Dr. Maximilian Eibl, Vice President for Academic and International Affairs
  • Prof. Dr. Jörn Ihlemann, Vice President for Research and Junior Researchers
  • Dr. Norbert Schettler, Representative of the Chancellor
  • Frank Hohaus/Dr. Philipp Cain, Representative of the Staff Council
  • Dr. Jens Teuscher, Commissioner of the University Management for Junior Researchers
  • Marius Hirschfeld, Commissioner of the University Management for Students/Representative of the Student Council (StuRa) in the crisis management team
  • Lothar Kempe, Head of the University Computer Center (URZ)
  • Monique Kautz, Head of the Office for Security at Work and Environment Protection (BfAU)
  • Diana Schreiterer, Assistant of the President/contact person of the university management on the topic of coronavirus

Since July 13, 2020, Chemnitz University of Technology is in in the second stage of selective and limited presence operation. This step has been taken both in consideration of the urgency and necessity of on-site work at Chemnitz University of Technology and in compliance with strict hygiene and protection regulations until further notice, i.e. under the provision that no significant deterioration of the infection situation in the Free State of Saxony, the city of Chemnitz, and Chemnitz University of Technology occurs.

Even in selective and limited presence operation, no public access and no on-site events are possible until further notice. Exceptions are the implementation of

  • introduction lectures in (partial) attendance at the meetings of appointment committees
  • doctoral defences in (partial) attendance
  • studies and surveys involving participants (on presentation of a special hygiene concept) and
  • committee sessions, meetings, etc. up to a maximum of 10 participants

provided that the existing hygiene and protection regulations can be fully complied with.

On July 9, 2020, a suspected case of an employee become known, which was reversed on 13 July 2020 with a negative test result. Also on July 17, 2020, a suspected case of an employee was reported, which could be cleared by a negative test result only one day later.

Until the suspicion had been cleared up, those affected, as well as other employees and students in contact with them, were asked not to visit their workplaces and the campus until further notice as a preventive measure. The responsible public health department was informed.

At noon on July 17, 2020, 214 people in Chemnitz have been tested positive for the coronavirus. Six people died.

Persons with cold symptoms are asked to contact their general practitioner. The Corona Ambulance in the Chemnitz Exhibition Centre is closed meanwhile. Further information is available on the websites of the City of Chemnitz.

The main factor in the spread of the coronavirus is time. In order to effectively contain the virus, there are therefore recommendations to extend the period of time within which new infections occur. This extension should ultimately keep the number of cases within the capacity limits of the health care system, i.e. there would be no danger of an abrupt overload of doctors, nursing staff and hospitals. According to publications of the Robert Koch Institute for risk assessment, the burden on the health care system depends largely on the regional spread of the infection, the available capacities, and the countermeasures taken (isolation, quarantine, physical distancing). It is currently low in large parts of Germany, but can be high locally. Against this background, it is important for the university management to take targeted measures and thus make our contribution to the nationwide containment strategy of the coronavirus.

The Techniker Krankenkasse, a cooperation partner of Chemnitz University of Technology, has published a video on its YouTube channel to answer this question.

Update: The Corona Ambulance in the Chemnitz Exhibition Centre is closed meanwhile.

Patients with acute symptoms such as fever, cough, sore throat, shortness of breath of any severity and/or loss of sense of smell/taste should contact their general practitioner by telephone.

Further information is available on the websites of the City of Chemnitz.

Members of Chemnitz University of Technology can contact the Psychosocial Counseling Center of the Chair of Clinical Psychology and Psychotherapy in case of acute psychological stress or problems by calling 0371/531-28404.

The counseling center is a contact point:

  • for people seeking advice with problems below the threshold of a mental disorder or
  • for people seeking help with very urgent acute stress and psychological crises.

Counselling in the Psychosocial Counselling Centre is provided by two academic staff members, some of whom are in training to become psychological psychotherapists and some of whom are in training to become child and youth psychotherapists.

If it becomes clear during the telephone call that you need further discussion or treatment, you can be admitted as a patient by the Psychotherapeutic University Outpatient Clinic (PHA-TUC GmbH) and receive psychotherapeutic care during consultation hours.

The central contact person at Chemnitz University of Technology is Ms. Diana Schreiterer (phone +49 371 531-35267, e-mail: kontakt-corona@...). In addition, Ms. Monique Kautz (phone +49 371 531-34254, e-mail: bfau@...) is your contact person in the Office for Security at Work and Environment Protection (BfAU) at Chemnitz University of Technology.

You can reach the office of the President with questions

The office of the Vice Presidents can be contacted

In addition, you can also contact specific persons by telephone and/or e-mail. The staff of the President's office is largely working from home office. Please note that in the current situation there may be delays in responding to your request.

Yes, all buildings and facilities of Chemnitz University of Technology are closed since Monday, 23 March 2020, 5:00 p.m., until further notice. The buildings will be monitored by the security service. There will be increased patrols.

Since June 1, 2020, Chemnitz University of Technology is in a selective and limited presence operation. Access to the building is only permitted to explicitly authorized persons (employees according to quota principle, students of approved classroom courses and exams). Access for persons who are not members and relatives of Chemnitz University of Technology (employees of external companies etc.) is to be restricted to a minimum.

All buildings and facilities of Chemnitz University of Technology have been closed since Monday, 23 March 2020, 5:00 p.m., until further notice. From this time on, no public access is possible.

Even when Chemnitz University of Technology enters into selective and limited presence operation on 1 June 2020, access to the building is only permitted to expressly authorised persons (employees according to the quota principle, students of approved classroom courses and exams). Access for persons who are not members and relatives of Chemnitz University of Technology (employees of external companies etc.) is to be restricted to a minimum. They are to be informed about the specific, currently valid hygiene measures. Their contact details as well as their times of entering and leaving have to be documented to allow the tracking of contact chains.

All other persons are currently prohibited from entering the buildings of Chemnitz University of Technology. The security service provider is requested to check that these regulations are observed.

In principle, the existing IT services provided by the University Computer Center (URZ) will remain available. For the provision of URZ services, however, delays may occur in some cases in the current situation.

Current IT recommendations for mobile work can be found on the URZ blog. The blog entries are constantly updated.

Online courses will continue to take place. For further information please visit the URZ website.

Both the user service and the computer pools maintained by the URZ are currently closed until further notice. The URZ dispatchers work in the home office and can be reached via the e-mail address support@....

If you want to address questions or problems to the URZ, please use only the service address (send your request by e-mail to support@...). Please include a short, concise keyword about your problem or question in the subject of the e-mail and we will process it promptly.

Since 25 March 2020, parcel/mail acceptance and distribution has been handled as follows:

I. The Central Post Office in Straße der Nationen 62 will remain open for the time being.

Opening Hours
Monday to Thursday
8:00 a.m. to 3:00 p.m.
 
Friday
8:00 a.m. to 2:00 p.m.

Individual arrangements for the collection of mail by the different branches are possible within the opening hours.

II. Internal mail courier service by DATA

There will be a daily tour between 8:30 and 10:45 a.m. to the usual stations, the previous second tour is cancelled.

The post office at Reichenhainer Straße 70 is open daily from 10.00 to 10.30 a.m.

Erfenschlag will be covered in the first tour.

III. Parcel acceptance

All parcels are accepted at Straße der Nationen and from there they are forwarded by DATA Kurier to Reichenhainer Straße 70 (Post Office).

Note: As a precaution you can wear gloves when handling mail. If necessary, these can be obtained from the postal office at Straße der Nationen 62.

Committee sessions, meetings, etc. can generally be held in (partial) attendance up to a maximum of 10 participants, provided that they cannot be held online for good reasons, such as required local infrastructure or the scope of the topic, and provided that hygiene and safety regulations can be fully complied with.


In this case, preparation and execution of the appointments in presence can be carried out independently. Approval by the crisis management team is not required. External participants must be informed in advance of the event about the current hygiene concept of Chemnitz University of Technology. In addition, lists with the contact details of all attendees must be kept by the participants in order to be able to trace contact chains if necessary. These lists are to be kept in the respective sections for a period of three weeks after the event and are to be kept in such a way that they can be promptly forwarded to the university management for forwarding contact data to the health authorities upon request.

The Saxon State Ministry of Science, Culture and Tourism (SMWK) considers, if the existing legal possibilities (sufficiently known and practiced in normal operation) are not appropriate, in view of the current situation, the implementation of videoconferences by means of secure and data protection-compliant transmission to be legally justifiable, “as long as, on the basis of the Infection Protection Act, the leaving of the home accommodation and events and other gatherings are prohibited”. The SMWK expressly points out that …

  • meetings by videoconference should be limited “only to the absolutely important points” and those cases “in which circulation in writing or reduced membership numbers after reconvening do not lead to success”.
  • in the case of meetings by videoconference, a situation “similar to a face-to-face meeting” should be created where possible. This would mean that all participants could see each other and ensure and assure that no unauthorised participants are present. In addition, the meeting should be carefully recorded in minutes.
  • a possible requirement of openness to the public should also be observed in the case of video conferences (since according to § 56 SächsHSFG the Senate and the Extended Senate meet publicly at the university level and the Faculty Councils meet publicly at the faculty level). In doing so, either the respective public could be established with technical support or, according to § 56 para. 1 sentence 2 SächsHSFG, the public could be excluded – for which purpose a balancing of interests is necessary: “between the weighty interest in leaving the formation of opinion transparent and open” and “the weighty interests which argue for exclusion”, whereby reasons of health protection can be taken into account.

Please continue to ensure that …

  • it is pointed out that due to the current situation (“as long as, on the basis of the Infection Protection Act, the leaving of the home accommodation and events and other gatherings are prohibited”) the meeting is held as a video conference.
  • all those who must have de jure access to the session, also have de facto access to the session, and all those who must not have de jure access to the session, also have de facto no access to the session.
  • all participants in the meeting can be seen and heard clearly.
  • at the beginning of the meeting it is established who of the committee members is present (if necessary, written confirmations of the participants' presence at the video conference can be obtained by e-mail)
  • all legal requirements (proper convening of the meeting, quorum, majority requirements for resolutions, need for secret voting, rules on public or non-public voting, etc.) continue to apply and must be complied with.

In order to enable the TU committees to hold meetings via video conference during selective and limited presence operation, the University Computer Center (URZ) has installed a server cluster for the BigBlueButton videoconferencing system. It is possible to create virtual rooms individually and to provide them with password protection for specific publics or partial publics in order to realize committee meetings via video conferencing.

On the URZ web pages you will find a step-by-step guide as well as a FAQ section on the most frequently asked questions about using BigBlueButton.

Holding committee meetings via videoconference using BigBlueButton guarantees a secure and data protection compliant transmission. For this reason, please only use only the above mentioned conference system for virtual live events at TU Chemnitz.

The URZ has developed a special voting tool for voting in virtual TU committee meetings (classified as “secret” or “by name”): voting tool – you will also find detailed instructions for the tool. Access is only possible from the campus network. From outside, dial-in via VPN (Virtual Private Network is required. The voting system is currently being transferred from the test system to the production system. The URZ is happy to receive suggestions for improvement by e-mail to support@.... External committee members who do not have an account can apply for an account before the first meeting using the form. The chairperson of the committee must be indicated as the supervisor. Since personal documents may have to be checked when processing the application and access data may have to be sent by post, the application should be submitted 14 days in advance.

The system is only designed for temporary use during (extended) stand-by operation and is not intended as a permanent solution for later normal operation. In the tool, sessions can be created (e.g. a committee meeting). Several votes can be taken for each session. You should also manually maintain a list of persons authorized to vote for a session before starting.

The procedure works as follows:

  1. The voting manager enters a title and a text for the vote. If necessary, he or she adjusts the voters for this vote, for example, by excluding participants if they are biased or by adding additional participants to the list.
  2. The decision options are determined (e.g. yes/no/abstention).
  3. The voting manager determines whether the vote is to be secret or by name.
  4. The voting manager opens the vote. Each participant now receives an e-mail containing the subject of the vote, the decision options and a link to the vote. For secret votes, this e-mail also contains a secret voting code. This code is generated automatically and cannot be associated with any of the persons entitled to vote.
  5. Each participant casts his vote. To do so, he or she may have to enter the secret code. Everyone can only vote once. Only participants with voting rights can vote.
  6. When the voting manager ends the voting process, the preliminary result is determined. For secret votes, a list appears showing which code (but not which person) voted in what way. This allows all participants to verify that their vote has been correctly registered and has not been tampered with, without seeing who voted how.
  7. If there are no objections, the voting manager finally determines the result.

For questions regarding the creation of secret votes, the URZ now offers telephone support. Please announce the meetings until one week before the meeting date via e-mail to support@.... You will then receive the necessary contact details. In case the committee members have not yet used the voting tool, we recommend a test run before the first committee meeting. This will allow all participants to familiarize themselves with the tool and you will avoid unnecessary delays.

Please note that, for technical reasons, each participant must first have accessed the voting portal so that he or she can be entered as being entitled to vote by the voting manager. If you provide the URZ with the user IDs of the committee members in advance, the data can be entered in advance so that the additional step is not necessary.

Work protection, work medicine

  1. Avoid direct contact with colleagues and other people. Use e-mail or telephone as means of communication.
  2. Keep a distance to other people (min. 1.5 to 2 metres).
  3. Keep the greatest possible distance when coughing or sneezing. Cough and sneeze into the crook of your arm or into a paper handkerchief, which you then dispose of.
  4. Wash your hands regularly and thoroughly with soap and water for at least 20 seconds.
  5. Keep your hands away from your face, avoid touching your mouth, eyes, or nose with your hands.
  6. Do not share objects such as work materials with other people if possible. As a precaution, you can wear gloves when handling mail. If necessary, these can be obtained from the postal office at Straße der Nationen 62.
  7. Clean your workplace thoroughly, especially when leaving or entering the office if you have to share it with other people (e.g. keyboards). However, try to carry out absolutely necessary work only at individual workstations in separate rooms as best as you can.
  8. Ventilate the work areas about every 30 minutes, or more often depending on the size of the window, for about ten minutes. Ventilation and air conditioning systems can continue to be operated, as the risk of virus transmission is considered low.
  9. Use narrow lifts and staircases alone if possible.
  10. Wear a mouth-nose cover if contact with other people is unavoidable or if protective distances cannot be maintained. Employees obtain appropriate everyday masks on request by e-mail to kontakt-corona@....

Please contact the regional health agency responsible for your place of residence immediately, e.g. the Public Health Office of the City of Chemnitz (citizen hotline) at +49 371 488-5321 or +49 371 488-5302. The Public Health Office will decide on the further procedure. In this case, please also contact the Human Resources Department (phone: +49 371 531-12200) immediately by telephone.

The Robert Koch Institute also offers further information in an orientation guide for citizens.

Information and offers on special questions about the coronavirus can be obtained from the hotline of the Medical Service IAS phone: +49 371 53362-0.

The occupational medical precaution G35 “Working abroad under special climatic and health stress” is included in the service program of the Medical Service of Chemnitz University of Technology. On request from the respective division, this can be registered with the Office for Security at Work and Environment Protection (BfAU) via Mr. Steffen Rau (phone: +49 371 531-34254, e-mail: steffen.rau@...).

Labour law

Yes, if you return from trips in a risk area or if you have had contact with a person who is proven to be infected with the coronavirus or if there is any other possibility that you may have been infected with the virus, please avoid contact with other people, do not come to work and first contact a doctor by telephone and seek advice. In this case, please contact the Human Resources Department (phone: 12200) immediately by telephone and do not come to work until an infection has been ruled out.

The Free State of Saxony also issued special rules for entry and return travelers (in its current version valid from June 27 and July 18, 2020). According to these rules, persons entering Saxony from abroad, who have stayed in a risk area within 14 days before entry, are obliged to go directly to their home immediately after entry and to inform the health authority responsible for them about their entry as well as in the occurrence of disease symptoms. What is new is (in accordance with the amending ordinance of July 14, 2020) that on presentation of a medical certificate in German or English, which does not indicate the presence of an infection with the coronavirus (SARS-CoV-2) and is not older than 48 hours, travellers from risk areas are no longer subject to a mandatory two-week quarantine after reporting to the responsible health authority. Violations of these regulations are regarded as administrative offences and will be punished with fines.

If the health authority responsible for your place of residence orders that you are subject to a ban on professional activities or that you should remain in domestic isolation, please inform the Human Resources Department (phone: +49 371 531-12200) immediately and send them the relevant decision letter ordering domestic isolation. The same applies to the lifting of the ban on professional activities or domestic isolation.

Preventive quarantine is an official measure in accordance with the Infektionsschutzgesetz (IfSG, Infection Protection Act). In purely formal terms, it is not a sick leave. According to § 56 para. 1 IfSG, anyone who is carrying a disease, is presumed to be carrying a disease, or may be subject to infection in the sense of § 31 sentence 2 IfSG and therefore is prohibited from working and suffers a loss of income, will receive monetary compensation. The same applies to persons who are sent into domestic isolation (quarantine) due to an infection or being suspects of infection. The compensation is in the amount of the sickness allowance that the public health insurance fund would also pay. According to § 56 para. 5 IfSG, the employer must pay the compensation instead of the responsible authority for the duration of the employment relationship, but for no longer than six weeks. The employer then has a claim for reimbursement against the authority in accordance with § 56 (5) IfSG. Pursuant to § 56, para. 11 IfSG, the claim must be made within three months of the cessation of the prohibited activity or the end of quarantine. For this purpose, the respective notifications of the responsible authority must be submitted.

If a viral disease has occurred and the employee is unfit for work as a result, there is a six-week entitlement to continued remuneration in accordance with § 3 (1) of the Entgeldfortzahlungsgesetz (EFZG, Continued Remuneration Act).

If Chemnitz University of Technology closes down completely, the employees are prevented from starting work and the employer is in unable to accept the offered work. In this case, employees do not have to apply for vacation, overtime compensation or unpaid leave.

At the Chemnitz University of Technology, only those employees are currently working - sometimes on an hourly or daily basis - who are necessary to maintain the selective and limited presence operation on site. They are allowed to access the buildings in accordance with their work task. They are required to strictly follow the hygiene measures currently in place.

Since 1 June 2020 and 13 July 2020, respectively the following principles of selective and restricted presence operation and its second stage have been in force:

  • The strict observance of a quota principle. According to this principle, employees in individual organisational units (professorships, etc.) may work – for urgent work that can only be carried out on-site – up to a maximum limit of 40 percent of the regular staff employed there (but at least 2 employees, subject to general rounding rules.) Student assistants are not taken into account when calculating the reference value for the upper limit, but are counted as part of the maximum permissible number of persons who may be present in the respective area at a certain time). It should be noted that the upper limit includes all employees working in the unit – including those previously working at Chemnitz University of Technology (core teams etc.) – and must be complied with at all times. In the central university administration, the Chancellor (or his representative) shall determine the quotas that are absolutely necessary in the departments to cover the needs of the second stage of selective and limited presence operation.
  • The enabling of shift schedules within the regulations on flexible working time at Chemnitz University of Technology. The fixed upper limit of max. 40 percent does not mean that a maximum of 40 percent of the employees of a unit may be tasked with urgent work that can only be carried out on-site, but that a maximum of 40 percent of the employees of a unit may be present at Chemnitz University of Technology at the same time for the corresponding work. This means that, provided that the shift schedule is consistent and in accordance with the hygiene and safety regulations, overall more employees than 40 percent of the employees of an area may in principle – but not at the same time – work at Chemnitz University of Technology to carry out the above-mentioned tasks. Shift schedules should ensure that fixed teams are formed wherever possible, i.e. that always the same employees are present at the same time.

For employees of Chemnitz University of Technology, the introduction of the selective and limited presence operation and its second stage means that from 1 June and 13 July 2020 (as before) …

  • all employees of Chemnitz University of Technology are required to make use of mobile work as far as possible.
  • employees who cannot or cannot fully continue to use mobile work are only to return to their workplace - after consultation with their line manager - if they are absolutely necessary for selective and limited presence operation and if infection protection is fully guaranteed.
  • Employees who belong to the risk group (definition according to the RKI) can be enabled, after consultation with the respective line manager, to remain at home even if they cannot make use of mobile work. They do not have to apply for leave, overtime compensation, or unpaid leave and in this case, they generally retain the right to remuneration. However, unless they have taken leave etc. or are on sick leave, they must be reachable via telephone and/or e-mail. The same applies to employees who do not wish to return to work for valid reasons related to the current corona crisis, such as family members belonging to the risk group and living in the same household.

In view of the restrictions imposed by the Saxon state government, employees who are required to work (temporarily) on site to maintain minimum operations will receive a document confirming their need to be present at Chemnitz University of Technology in order to be granted unhindered access in the event of police checks. This document is issued exclusively by the respective faculty/central institution or the President and (representative of the) Chancellor for designated employees in the respective areas. The document is only valid in connection with the employee ID card of Chemnitz University of Technology. It is strongly recommended to carry an additional personal document in case of controls. Abusive issuance/use of the document is prohibited.

Update: In the Free State of Saxony, the Corona Protection Regulation of April 20, 2020, slightly relaxed the restrictions on public life. Among other things, the previously adopted exit restrictions were lifted. As it has since been possible to leave one's own home without a valid reason, documents from the employer are no longer absolutely necessary.

For fixed-term employment contracts which are based on § 2 para. 1 WissZeitVG (qualification time limitation, so-called “6+6 year rule“) and which are in effect between March 1 and September 30, 2020, the maximum duration for a fixed term employment is extended by six months.

This new regulation - contained in the Science and Student Support Act - introduces a compensation for the period of limitations caused by the corona pandemic for scientists who are employed on a temporary basis to promote their own scientific qualification.

However, it should be noted that this new legal regulation merely extends the legal framework for setting time limits for qualifications in accordance with § 2 (1) WissZeitVG (not for third-party funding in accordance with § 2 (2) WissZeitVG! This is neither an automated extension nor a financing commitment.

In order to take advantage of the above-mentioned extension option for employees whose current employment relationship would end as a result of reaching the (previous) maximum fixed-term limit in accordance with § 2 para. 1 WissZeitVG, the respective line manager can apply to the Human Resources Department for an extension of up to six months using the usual procedure and stating the financing details. The relevant qualification certificate must briefly describe the restrictions caused by the pandemic and the intended achievement of the qualification goal during the period of continued employment applied for.

For employees whose current employment relationship does not yet extend to the (previous) maximum fixed-term employment limit, the extended fixed-term framework can be adopted in the course of a future application for further employment.

If you have any questions, please consult the contact persons for your faculty in section 2.3.1 of the Human Resources Department.

On 30 April 2020, the state government of Saxony issued new regulations concerning the eligibility of emergency childcare in schools and day care in Saxony. In the general ruling of the Saxon State Ministry of Social Affairs and Social Cohesion (SMS) of 1 May 2020, Ref.: 15-5422/4 (valid until 22 May 2020), point 3 states:

“A right to emergency care exists if […] only one of the custodians for the child is active in the following areas and is prevented from caring for the child for professional and company reasons and care by the other custodian cannot be guaranteed:

  • [for] staff, insofar as they participate in approved events (courses, exams) of universities […]”

According to the general ruling, the “prerequisite for emergency care […] is that the children and their guardians

  • show no symptoms of the Covid-19 disease, and
  • have not been in contact with a person infected with SARS-CoV-2 or 14 days have elapsed since contact with a person infected with SARS-CoV-2 and they do not show symptoms of Covid-19. This does not apply to healthcare professionals who, in the course of their duties and using appropriate protective equipment, care for patients suffering from Covid-19.”

Point 4 also states the following: “Custodians shall provide written proof of their occupation to the management of the school or childcare facility using a dedicated form (Annex 2, available at www.coronavirus.sachsen.de). The proof requires written confirmation from the respective employer […], which also confirms that the custodian is absolutely necessary for the organisation. If this confirmation cannot be provided immediately, it can be submitted within one working day.”

After consultation with the Saxon State Ministry of Science, Culture, and Tourism (SMWK), “approved events” definitely include classroom teaching, attendance exams, as well as digital exams. Chemnitz University of Technology is strongly advocating that digital courses should also be included under the existing regulations. Should this be possible in the future, we will inform you immediately here.

Accordingly, Chemnitz University of Technology confirms the need for emergency care for professors and scientific staff who participate in classroom teaching as published in the course catalogue as well as approved online and attendance exams, upon their request. The same applies to non-scientific-technical employees who participate in the aforementioned courses and examinations.

For this purpose, the published form must be completed and submitted to the respective dean or the director of the Centre for Teacher Education (ZLB) for confirmation by stamp and signature, including the reason (indication of the respective course(s) or examination(s)). No further or prior examination by the Human Resources Department is required in these cases.

The completely filled in form serves as proof to the management of the school or childcare facility and must be submitted independently by the applicant.

Employees outside of the above-mentioned teaching and examination operations who belong to a core team in the critical area of the infrastructure of Chemnitz University of Technology are also entitled to emergency care if the other custodian is also working in a critical infrastructure.

In this case, the corresponding form is filled out and sent by the Human Resources Department. This requires an informal application, which includes the confirmation of the line manager about the membership in the core team and assignment to a critical area of the infrastructure of Chemnitz University of Technology.


Note:

Kindergartens and primary schools in Saxony switched to restricted regular operation from May 18, 2020. As a result of this step, the legal right to care was no longer restricted and the obligation to attend school has since then again applied to all pupils. This means that all parents have a right to the care of their children in kindergartens, crèches and after-school care centres.

Since June 29, 2020, crèches, kindergartens and day care centres in Saxony have had the option of returning to regular operation under corona protection measures. For primary schools, after-school care centres and secondary schools, however, the restricted regular operation will continue until the summer holidays.

Further information can be found on the website of the Free State of Saxony on the corona virus.

Please note that the inability to work and its expected duration must be reported immediately and, if the inability to work lasts longer than three calendar days, a medical certificate confirming the existence of the inability to work and its expected duration must be submitted - regardless of whether you are working in mobile work or not during selective and limited presence operation. During selective and limited presence operation, you can send a copy of the medical certificate in advance by e-mail to the secretariat responsible for you. From there, the medical certificate will be sent to the Human Resources Department.

During selectice and limited presence operation of Chemnitz University of Technology, the supervisor remains responsible for the approval of vacation and work time compensation as well as for changes to already approved vacation and work time compensation. This means that no special regulations have been introduced for the period of selectice and limited presence operation and that the decision remains the sole responsibility of the respective line managers.

However, they are asked to ensure that the current minimum level of operation is guaranteed and that Chemnitz University of Technology is fully operational after selectice and limited presence operation.

Travel, business trips, stays abroad

Business trips may be approved as follows when compelling reasons are given, provided that the business activities are urgent and cannot be conducted in an alternative format (e.g. by telephone or video conference):
 

  • From 15 May 2020, for business trips within Germany
  • From 22 June 2020, for business trips into European countries (i.e. EU member states, the Schengen Area and the United Kingdom)
     

Consequently, business trips will only be possible as an exception requiring special justification and should be reduced to an absolute minimum.

The duration of the business trip is to be limited to the absolute minimum necessary, taking into account the regulations on reasonable travel expenses. The approval of business trips in connection with private travel is not possible.

When planning your business trip to another European country, please consult the websites of the Federal Foreign Office for information on the existing country-specific travel information or contact the embassy or consulate of the country you are travelling to in Germany to find out the conditions under which a trip can be undertaken.

Travellers abroad can be included in a crisis prevention list on a voluntary basis in accordance with § 6 para. 3 of the German Consular Act. It is advisable to make use of this possibility so that - if necessary - in crisis and other exceptional situations the Federal Foreign Office can quickly contact the affected business travellers.

The business traveller is obliged to strictly observe the hygiene and protection regulations and to inform himself/herself about the specific regulations applicable on site regulated by the respective federal state or host country and to comply with them accordingly.

The use of a private motor vehicle or a rental car is to be preferred to the regular public means of transport and is recognised as a just cause (according to decree of the SMF until 14 August 2020).Employees who are authorised to drive a company car are required to use a company car for business trips, subject to availability.

The planning and preparation of business trips can begin if no costs are incurred in the planning phase, or if it is possible to cancel travel services free of charge or to postpone business trips free of charge.

Please note that the current situation is subject to strong dynamics. Therefore, it is advisable to check the current development on the websites of the Robert Koch Institute (RKI) and the Federal Foreign Office before starting a journey, even if it is only planned for the near future.

Note: The worldwide travel warning issued on 17 March 2020 by the Federal Foreign Office for non-essential tourist travel will continue to apply to most countries until 31 August 2020 for the time being. It has only been lifted for EU member states, the Schengen Area and Great Britain from 15 June 2020.

In this case, please contact the contact person in the responsible DAAD department directly, as the decision on how to deal with expenses already incurred can be made solely by the DAAD. The DAAD provides information on its website as well as a list of FAQs and gives advice for scholarship holders and those receiving funding. Please contact your international partners and inform them about the information provided by the DAAD. In order to avoid unnecessary costs, please take the decision to carry out measures together with your international partners in such a way that cancellations, especially of hotels, can still be made free of charge if possible. For measures that you plan to take in the course of this year, it is recommended that you book flights and accommodation that can be cancelled.

The DAAD has compiled information for project managers on how to proceed in the current situation with regard to the funding of persons and events and has sent it by e-mail to all project managers. A list of FAQs regarding project funding is also available on the website of DAAD. If you have any questions, please consult the contact persons for the respective funding programmes at the DAAD. In general, it is recommended to book cancellable flights and accommodation for measures you plan to take in the course of this year, if possible.

Mobile Work

Yes, all employees of Chemnitz University of Technology are instructed to make use of mobile work as far as possible. Employees who are unable to make use of mobile work, or cannot make use of it to the full extent, may only return to their workplace - after consultation with their line manager - if they are absolutely necessary for selective and restricted presence operation as well as for the second stage of this opertation and if infection protection is fully guaranteed.

Employees who are not required to maintain selective and restricted presence operation as well as the second stage of this opertaion must, unless they have taken leave etc. or are on sick leave, be reachable by telephone and/or e-mail, make use of mobile work if this appears possible and reasonable, and must always be prepared to work on site. The definition of tasks is still the responsibility of the respective line managers, subject to the restrictions described above.

In principle, mobile work does not release you from your work contract obligations. In this respect, the time sheet must be completed in the usual form. If you cannot access your previously prepared time sheet while working mobile, please enter your working time in a new form (Download from the website of the Human Resources Department). If it is impossible to work fully in mobile work, the contractually owed working time is considered to be fulfilled according to the reverse conclusion of the Fourth Open President's Letter and can be noted accordingly.

The University Computer Centre (URZ) offers comprehensive information and work recommendations for users on its blog. There you will find, among other things, instructions for the digital access to the TU workstations as well as for accessing project directories from home, recommendations for secure connections via VPN as well as information on mobile communication and availability.

If you have questions or problems that you would like to send to the URZ, please use only the ticket function (send your request by e-mail to support@...) and include a short, concise keyword about your problem or question in the subject of the e-mail.

In order to be available via telephone at the mobile workplace, the VoIP system offers various solutions:

  1. Call forwarding (German only)

    Call forwarding can be set up on the office telephone or in the IdM portal. (Please, add a “0” before!)

  2. Parallel call (“Mobile Connect”) (German only)

    Requests for parallel calls can be made in the VoIP area of the IdM portal.

  3. Use of the communication software Cisco Jabber (German only)
    • Use of the personal TU number for incoming and outgoing calls
    • Available for desktop systems and up-to-date, powerful mobile devices
    • Stable internet connection required
    • Due to the heterogeneous conditions only limited support by the URZ

    Requests can be made via email to voip@....

Provided that the prerequisites for mobile work are generally met (see also Works Agreement Mobile Work; German only) and there are problems regarding telephone and/or Internet connection, a mobile connection may be provided for a limited period of time for the period of mobile work. Please contact section 3.2.1 - Procurement/CallCenter/IT via telephone (0371/531-12320) or e-mail.

Events

There is currently no regular lecture schedule that requires the physical presence of students, lecturers, or visitors. Lecturers are asked to offer courses digitally. From 4 May 2020, however, it will be possible to conduct a few selected classroom courses, provided that they are not digitally feasible and approved according to central prioritisation, taking into account special hygiene concepts or hygiene and protection regulations.

Teaching in the winter semester 2020/2021 will also be largely digital. Exceptions to this will be - after central approval or prioritisation - courses that cannot be carried out digitally and as many courses as possible for students in their first semester, provided that the situation permits and the hygiene and protection regulations can be observed.

Notes on room booking/renting rooms for events:

  • Due to the necessary measures with regard to the corona virus, the possibilities of using rooms at Chemnitz University of Technology are currently very limited. Therefore, requests from external interested tenants cannot be considered until the end of 2020.
  • Currently, there are also restrictions on the allocation and use of rooms for internal requests. For meetings with more than ten persons, no rooms can be made available at present. Events (except for centrally prioritized and approved courses) such as conferences, workshops etc. with more than ten participants should therefore be planned digitally if possible, since it is currently not foreseeable whether or not attendance courses can be held at Chemnitz University of Technology in the winter semester 2020/2021.
  • In general, the planning of courses at Chemnitz University of Technology can only be continued in the further course of the year under the condition that, depending on the development of the spread of the corona virus, a short-term cancellation cannot be ruled out.

Digital media (videoconferencing) should also be used in the conduct of job interviews in order to protect the health of all those involved. For this purpose, however, the consent of the applicants in question must be obtained in advance.

Only if individual applicants do not give their consent and the selection or filling of the position cannot be postponed any further for operational reasons, interviews can be conducted on site. However, the general conditions of the hygiene concept must be observed.

Yes, introductory lectures (including the interview with the appointment committee) during the meetings of appointment committees may be held in (partial) attendance, provided that the existing hygiene and safety regulations can be fully observed. The members of the appointment committee, the person taking the minutes and the applicant may be present (if necessary, an additional person may be called in to provide technical support), while online transmission is offered for the lecture part intended for the university public.

In this case, the preparation and execution of the introductory lectures in attendance can be carried out independently at the respective faculty/central institution. Approval by the crisis management team is not required. The participants have to be informed in advance of the event about the current hygiene concept of Chemnitz University of Technology. In addition, lists with the contact details of those present must be kept by the participants, so that contact chains can be traced if necessary. These lists are to be kept in the respective sections for a period of three weeks after the event and are to be kept in such a way that a prompt transmission to the university management for forwarding contact data to the health authorities upon request is possible.

According to the company medical service, there is no obligation for the lecturer to wear a mouth and nose cover during the lectures if the required minimum distance is observed. However, he should be given the opportunity to wear a mouth-nose cover voluntarily. Depending on the nature of the room, the use of an acrylic glass barrier should also be considered. There should be sufficient time between the individual lectures to ventilate thoroughly and disinfect tables, work equipment etc. used by several people.

Doctoral defences may, if necessary, be carried out in (partial) attendance (“mixed form”), i.e. the doctoral candidate, the members of the doctoral committee and the person taking the minutes (and, if necessary, an additional person for technical support) may be physically present, provided that the hygiene and protection regulations are observed. The (university) public is only to be involved digitally, e.g. via video conference.

In this case, the preparation and execution of the doctoral defence in attendance can take place independently at the respective faculty. Approval by the crisis management team is not required. Those involved are to be made aware of the current hygiene concept of Chemnitz University of Technology in advance of the event. In addition, lists with the contact details of those present must be kept by the participants, so that contact chains can be traced if necessary. These lists are to be kept in the respective sections for a period of three weeks after the event and are to be kept in such a way that a prompt transmission to the university management for forwarding contact data to the health authorities upon request is possible.

According to the company medical service, the candidate is not obliged to wear a mouth-nose cover during the defence if the required minimum distance is maintained. However, he should be offered the possibility of voluntarily wearing a mouth-nose cover. Depending on the nature of the room, the use of an acrylic glass barrier should also be considered. There should be sufficient time between individual sessions to allow for thorough ventilation and to disinfect tables, work equipment etc. used by several people.

Research

Information on externally funded research during the corona crisis can be found on the website of the Finance Department.

If you have any further questions, please contact the responsible experts of section 3.2.2 via telephone.

The Deutsche Forschungsgemeinschaft (DFG, German Research Foundation) has made the following arrangements to provide funding recipients and project staff with the greatest possible security for the continuation of their research projects:

The following applies to current projects tied to the budget year:

  • Approval and accounting periods will be extended until the end of the respective financial year without the need to submit a request to the DFG.
  • The deadline for submitting the use of funds statement in the 2019 calendar year will be extended to 30.06.2020 without the need to submit a request.
  • In general, it is possible to transfer funds from 2020 to the calendar year 2021, and this will be taken into account in justified cases.
  • Regulations for the employment of doctoral students in Research Training Groups with a 36-month duration can be extended by up to 12 months without incurring costs and without the approval of the DFG.

The following applies to ongoing projects that are not tied to the budget year:

  • Should additional requirements arise as a result of the containment measures, these can be applied for at the end of the project term.

The above-mentioned regulations are subject to the availability of funds from the federal and state governments.

Detailed information and the specific wording of the regulations can be found in a DFG document.

In view of the impact of the corona pandemic on the sciences and humanities, the DFG has extended the deadlines for participation in a number of its current calls for proposals. Further extensions will be granted should the need arise.

Interested scientists can find continuously updated information on this subject at the DFG website and there in the entries for the respective call for proposals.

For time sheets and activity reports in ESF- and EFRE-funded projects, due to the continuing requirements of the project sponsor, the Sächsische Aufbaubank, the original documents must be submitted with the required signatures. This also applies in particular to the proof of activities in ESF-funded doctoral projects. For direct EU research funding (HORIZON 2020), however, a list of the respective working hours is sufficient for the time being. However, the signed original timesheets must be kept and submitted in good time.

Studies involving participants and surveys can currently be carried out on-site if this is necessary, if hygiene and protection regulations can be fully observed, and if additional, special hygiene concepts are developed and cleared with the company medical service (for this purpose, please send an e-mail to Diana Schreiterer, e-mail kontakt-corona@..., phone 0371 531-35267). In this case, the preparation and execution of the studies in attendance can take place independently at the respective faculty after the special hygiene concepts have been approved by the company medical service. Approval by the crisis management team is not necessary.

The following points should be taken into account when planning and conducting studies on site: Participants are not included in the calculation of the reference value for the upper percentage limit (contingency rule), but are counted as part of the maximum number of persons who may be present or active in the respective area at a certain time. Employees of the respective section who themselves take part in the study as participants (or test supervisors) are still included in the total number of employees working in the organisational section.

 

In order to carry out the studies, the implementation of the necessary hygiene measures as well as the compliance with the requirements regarding the quota principle are to be ensured under the section's own responsibility. In addition, lists with the contact details of those present must be kept by the sections in order to be able to trace contact chains if necessary. These lists shall be kept in the respective sections for a period of three weeks after an appointment and shall be kept in such a way that they can be promptly forwarded to the university management for forwarding contact data to the health authorities upon request.

There is currently no regular operation regarding classroom courses. However, since 6 April 2020, digital teaching formats have been offered where the physical presence of teachers and students is not necessary. These digital courses can be found directly in the course catalogue.

The start of a few courses that require the physical presence of teachers and students has been postponed to 4 May 2020. Since then, it has been possible to hold a few selected courses as classroom courses, provided that they are not digitally feasible and approved according to central prioritisation, while taking into account special hygiene concepts or hygiene and protection regulations. Students can find out which classroom courses will be offered in the 2020 summer semester in the constantly updated course catalogue.

With regard to exams, from 1 June 2020

  • oral exams (including defending and colloquia of theses) may only be held as face-to-face sessions if they cannot be held online and if the hygiene and protection regulations can be observed.
  • examinations should, as far as possible, be offered as online exams.

Teaching in the winter semester 2020/2021 will also be largely digital. Exceptions to this should be – after central approval or prioritisation – courses that cannot be held digitally, and as many courses as possible for first-semester students, provided that the situation permits and the hygiene and safety regulations can be observed.

In the current 2020 summer semester there was no general shortening of the lecture period.

Lectures in the 2020/2021 winter semester will start on October 12, 2020 according to current planning. Starting at the end of August, students can find out in the course catalogue which courses are offered as digital courses and which as classroom courses in the 2020/2021 winter semester.

Here, direct clarification is provided by the faculties or the Zentrum für Lehrerbildung (ZLB, Centre for Teacher Training). In consultation with the deans or deans of studies as well as the Central Examination Office, accommodating solutions, such as a postponement, are being considered.

Note for the teaching profession: Up-to-date information can be found on the website of the ZLB.

The Student Secretariat is temporarily closed to the public. However, the team of the Student Service Point will be available via telephone and e-mail through their common contact details. Please be advised that only a limited capacity to work can be ensured.

For questions regarding application and the course of studies, you can currently also reach the service line from Monday till Friday from 1:00 p.m. to 4:00 p.m. under phone: +49 371 531-33333.

You can find more information on the contact page of the Student Service Point.

Advice from the Central Student Advisory Office, the International University Centre and TU4U is available by telephone during office hours and by e-mail outside office hours. The Student_innenrat (StuRa, Student Council of Chemnitz University of Technology) also offers advice and maintains a FAQ with further information.

For questions regarding application and the course of studies, you can currently reach the service line from Monday till Friday from 1:00 p.m. to 4:00 p.m. under phone: +49 371 531-33333.

Further advice and support services at Chemnitz University of Technology as well as a FAQ area with more than 120 frequently asked questions about studying can be found online.

Important information regarding the IT infrastructure can be found on the blog of the URZ. If you have questions or problems, please use only the ticket function (send your request by e-mail to support@... and include a short, concise keyword about your problem or question in the subject of the e-mail.

No, unrestricted use is not possible for the time being. The training pools managed by the University Computer Centre (URZ) were closed on 13 March 2020, 4:00 pm.

No, unrestricted use is not possible until further notice. From May 4, 2020, however, it is permitted to use the University Library exclusively for the purpose of (interlibrary) loan. Please note the hygiene concept of Chemnitz University of Technology and the additional special notes on the lending and inter-library loan of the University Library.

The electronic services are available as usual. Borrowed literature is automatically renewed. Further information is published on the University Library's website.

The gym of the Center for Sports and Health Promotion (ZfSG) at Chemnitz University of Technology is closed until further notice due to the spread of the coronavirus. All other on-site courses have also been cancelled until further notice. However, the ZfSG provides several offers on its website.

Since May 15, 2020, from Monday to Friday from 9:00 a.m. to 2:00 p.m., students will be given access to the foyer of the B-Building, Reichenhainer Straße 70 (“Turmbau”) exclusively for the purpose of updating their TUC-Card at the terminals. The hygiene concept of Chemnitz University of Technology must be strictly adhered to. Please also observe the notices posted in front of and inside the building and observe the distance markings while waiting.

The building access for students to participate in approved classroom courses and exams (as mentioned in the hygiene concept) remains unaffected.

On the website of the Student_innenrat (StuRa) of Chemnitz University of Technology you will find further information on this topic.

The Student_innenrat (StuRa, Student Council of Chemnitz University of Technology) provides answers to this question on it's website.

Note: Exclusively for the purpose of updating their TUC-Card at the terminals, students get access to the foyer of the B-Building, Reichenhainer Straße 70 (“Turmbau”) since May 15, 2020, Monday to Friday from 9:00 a.m. to 2:00 p.m.

Yes, time sheets can also be submitted electronically with the signature of the supervisor to the Human Resources Department, Department 2.2 by e-mail nadin.arndt@....

The Human Resources Department makes every effort to realize all legally possible further employment. In consultation with the respective supervisor, the monthly number of hours agreed in the employment contract is to be performed in mobile work.

See also: “Is it possible to extend my fixed-term employment contract as an academic assistant or research assistant due to the corona pandemic?” in the tab “Employees”.

On 30 April 2020, the state government of Saxony issued new regulations concerning the eligibility of emergency childcare in schools and day care in Saxony. In the general ruling of the Saxon State Ministry of Social Affairs and Social Cohesion (SMS) of 1 May 2020, Ref.: 15-5422/4 (valid until 22 May 2020), point 3 states:

“A right to emergency care exists if […] only one of the custodians for the child is active in the following areas and is prevented from caring for the child for professional and company reasons and care by the other custodian cannot be guaranteed:

  • [for] staff, insofar as they participate in approved events (courses, exams) of universities and […] and students, insofar as they participate in these events”.

According to the general ruling, the “prerequisite for emergency care [...] is that the children and their guardians

  • show no symptoms of the Covid-19 disease, and
  • have not been in contact with a person infected with SARS-CoV-2 or 14 days have elapsed since contact with a person infected with SARS-CoV-2 and they do not show symptoms of Covid-19. This does not apply to healthcare professionals who, in the course of their duties and using appropriate protective equipment, care for patients suffering from Covid-19”.

Point 4 also states the following: “Custodians shall provide written proof of their occupation to the management of the school or childcare facility using a dedicated form (Annex 2, available at www.coronavirus.sachsen.de). The proof requires written confirmation from the respective employer […], which also confirms that the custodian is absolutely necessary for the organisation. If this confirmation cannot be provided immediately, it can be submitted within one working day. […] In the case of students, proof is provided by confirmation from the examination offices.”

After consultation with the Saxon State Ministry of Science, Culture, and Tourism (SMWK), “approved events” definitely include classroom teaching, attendance exams, as well as digital exams. Chemnitz University of Technology is strongly advocating that digital courses should also be included under the existing regulations. Should this be possible in the future, we will inform you immediately here.

TU Chemnitz therefore confirms the need for emergency care for students who participate in classroom courses published in the course catalogue as well as in online and attendance exams, upon their application.

The following data must be sent to the Central Examination Office (ZPA) via e-mail (zpa@...), thus indicating the need for emergency support:

  • Last name, first name of the student
  • Matriculation number
  • Name and event number of the course or exam
  • Name of the lecturer or examiner

The form required for presentation to the management of the school or the childcare facilities is then completed by the ZPA and sent to the student by mail. The name of the child is then added by the student.


Note:

Kindergartens and primary schools in Saxony switched to restricted regular operation from May 18, 2020. As a result of this step, the legal right to care was no longer restricted and the obligation to attend school has since then again applied to all pupils. This means that all parents have a right to the care of their children in kindergartens, crèches and after-school care centres.

Since June 29, 2020, crèches, kindergartens and day care centres in Saxony have had the option of returning to regular operation under corona protection measures. For primary schools, after-school care centres and secondary schools, however, the restricted regular operation will continue until the summer holidays.

Further information can be found on the website of the Free State of Saxony on the corona virus.

Digital Learning

Tips for structured work, hints on digital tools as well as on learning together in virtual rooms are summarized on the e-learning websites of Chemnitz University of Technology.

In addition, the TU4U team offers support for self-studying and studying online. In order to master the summer semester 2020 in a well-organized and motivated way, the team has put together a lot of valuable information on its website on the topics of online learning from home, dealing with procrastination, and support with writing projects.

The Chair of Personality Psychology and Diagnostics has published a short and compact “Survival Kit” (PDF) for successful studies in the 2020 summer semester.

General information on how to participate in courses using the BigBlueButton videoconferencing system is published on the website of the University Computing Centre. On YouTube you will find a video explaining how to use BigBlueButton.

General information on how to participate in courses which are realized with the teaching and learning platform OPAL can be found on the e-learning websites of Chemnitz University of Technology. Among other information, video tutorials for the use of the learning platform are available there.

In the OPAL teaching and learning platform there are various ways to contact the lecturers of a course via e-mail. You can find detailed information on the blog of the URZ.

Examinations

With the step into stand-by operation from Monday, 23 March 2020, 5:00 p.m., exams on the premises of Chemnitz University of Technology were prohibited and should be postponed if possible. The Chairmen of the Examination Committees were asked to consider alternative exam types favourably. Furthermore, the University Management has given the Chairmen of the Examination Committees the opportunity to allow oral examinations and defences or colloquia of theses via video conference. The rules for this can be found in the tab “Lecturers” under the question “How can I carry out exams under the given conditions?”.

In the context of the extended stand-by operation from 4 May 2020 and the selective and limited presence operation from 1 June 2020, there are additional provisions.

With regard to exams, from 1 June 2020

  • oral exams (including defending and colloquia of theses) may only be held as face-to-face sessions if they cannot be held online and if the hygiene and protection regulations can be observed.
  • examinations should, as far as possible, be offered as online exams.

During the central examination period (20 July to 15 August 2020), examinations (after central approval) will therefore also take place in attendance. Students can have a look at the current examination schedule on the website of the Central Examination Office (ZPA). The foundation for the central examination period is the strict adherence to the hygiene concept for written exams (version 1.2, as of 15 July 2020).

“Examiners may deviate from the form of examination specified in the module description. In the case that teaching or examination formats deviate from the module description, students will be granted nonrecognition of an exam taken in the 2020 summer semester if the application for nonrecognition (without stating reasons) is submitted before re-enrolment for this exam, at the latest on 31 March 2021 in the ZPA.”

This means for students: You can refuse recognition of an exam even after you have received the grade. This must be done by the end of the coming winter semester at the latest or before registering for the repeat exam. An informal application to the ZPA is sufficient. Reasons do not need to be given. A prerequisite for non-recognition is that the format of the exam or the format of teaching differs from the module description, which is likely to affect most courses in the current summer semester, since digital forms of teaching are specified in very few module descriptions.

Students can cancel examinations - also in case of third attempt - immediately and without giving reasons until the resumption of regular teaching activities.

Furthermore, the deadlines for handing in homework and final papers have been extended: The period from including 11 March 2020 until one week after resuming the regular presence operation, i.e. opening the university library, computer pools and laboratories to students, is excluded from the counting of deadlines for homework and final papers.

For example, if regular presence operation had begun on 4 May:

  • The deadlines for all papers registered before 11 March are automatically extended by 61 days (21 in March, 30 in April, 10 in May).
  • The deadlines of all works registered from 11 March onwards and before the end of stand-by operation are only counted from 11 May onwards.

The usual rights of students, such as the extension of deadlines for final papers, remain unaffected.

The above-mentioned regulations for students regarding the cancellation of examinations and the extension of deadlines for the submission of homework and final papers will continue to apply unchanged in selective and limited presence operation from May 4, 2020 until further notice.

For students who have to take a repeat exam in the summer semester (expiry of one year for the first repeat; next possible date for the second repeat), the deadline for the repeat exam is extended until the next possible date (usually winter semester 2020/2021). This applies regardless of whether the exam is offered in the 2020 summer semester or not. If a student decides to take an exam in the 2020 summer semester - registers for it or takes part in it - the achieved result will be treated as a regular attempt.

The Central Examination Office (ZPA) is temporarily closed to the public. However, contact persons can be reached by phone during office hours. Outside office hours you can also contact the Central Examination Office with your request by e-mail. However, only a limited work capacity can be guaranteed. You can find more information on the contact page of the ZPA.

Application, enrolment, feedback

The Central Course Guidance Service (ZSB) is temporarily closed to the public. However, the team will be available via telephone and e-mail through their common contact details.

For questions regarding application and the course of studies, you can currently also reach the service line from Monday till Friday from 1:00 p.m. to 4:00 p.m. under phone: +49 371 531-33333.The team helps students with problems concerning the course of study and prospective students with questions about the more than 100 courses offered by Chemnitz University of Technology, about study requirements, application and admission deadlines as well as the enrolment process.

Outside office hours, you can also contact the Central Course Guidance Service with your request by e-mail. You can find more information on the contact page of the ZSB.

TU4U counselors are also available for individual counselling via phone and e-mail. Further information can be found on the TU4U website.

Further advice and support services at Chemnitz University of Technology as well as a FAQ area with more than 120 frequently asked questions about studying can be found online. An overview of studying at Chemnitz University of Technology can also be found on the landing page Studying in Chemnitz.

Please send your documents by mail to the Student Service Point (address: TU Chemnitz, Studentensekretariat, 09107 Chemnitz). Your documents, even if they arrive late, will then be processed further. Please also use the postal service for other written correspondence concerning the organisation of your studies, such as applications for exmatriculation. You can find more information on the website of the Student Service Point.

BAföG

The Federal Ministry of Education and Research (BMBF) has issued a decree that BAföG recipients should not suffer any disadvantages from the COVID-19 pandemic. This means that even if schools or universities are closed due to the COVID-19 pandemic, those receiving BAföG will continue to receive their funding. BAföG will therefore continue to be paid even if the university closes due to the pandemic and lectures or examination dates are cancelled. Unavoidable interruptions in training due to the pandemic also constitute a serious reason within the meaning of § 15 section 3 BAföG. This also applies when, for example, exams are postponed until after the standard duration of study. According to § 48 para. 2 BAföG, the submission date for certificates of achievement may also be postponed accordingly.

In current funding periods, this usually does not require any action to be taken. The funding will continue to be paid despite university closure. If a funding period has expired, students should simply continue to submit BAföG applications in a timely manner.

The Rectorate of Chemnitz University of Technology has also agreed, following a vote in the State Rectors' Conference, not to count the summer semester 2020 towards the standard period of study for all students in accordance with § 20 para. 5 SächsHSFG.

Up-to-date information can be found on the BMBF website.

If it is not possible to provide proof in any other way, it may be necessary to submit proof that the study achievements remaining open at the end of the standard duration of study, for example, could not be provided due to the pandemic-related closures. In case of doubt, the Studentenwerk Chemnitz-Zwickau requires information on the period of closure and which academic achievements could not be completed as a result.

Further information and contact persons can be found on the website of the Studentenwerk Chemnitz-Zwickau.

The general obligation to present proof of performance has not been lifted. Rather, the Federal Ministry of Education and Research (BMBF) has clarified that delays in studies due to pandemic-related closures are a reason that may justify a delayed submission of the certificate of achievement. However, this is no general rule, but rather requires a dedicated application. Therefore, applicants must submit a certificate of achievement with their application for the 5th semester. If it is negative, an application according to § 48 para. 2 BAföG must be made. If it can be plausibly explained that no positive proof of performance can be presented because certain achievements could not be made due to the pandemic-related closures, the application is then granted without further ado. The applicant then has a certain period of additional time to provide evidence of the performance of the 4th semester.

If the non-submission of the proof of performance required according to § 48 paragraph 1 BAföG is based on the fact that these could not be issued by the responsible office due to restrictions/discontinuation of the university operation or with a delay, this is also not damaging for the receipt of BAföG benefits. In this case, funding can also be granted without the certificate as an exception. The applicant must submit a declaration that he/she has actually performed/completed the relevant examination.

Up-to-date information can be found on the BMBF website.

Semester abroad, travel and information for international students

It is currently not possible to assess whether currently planned stays abroad at partner universities in the near future can be started regularly, as the situation and protective regulations regarding the coronavirus (SARS-CoV-2) are also constantly changing in other countries. However, the International Office (IUZ) is in constant contact with the foreign partner universities and can provide information on the current status if required. If you have any questions, please contact the IUZ (e-mail: iuz@..., phone +49 371 531-13500). In principle, Chemnitz University of Technology advises against spending a semester abroad in one of the towns and regions classified as risk areas. Before leaving the country, students should in any case find out whether their host university is located in one of the current risk areas.

In the case that you have already started your semester abroad, please contact the IUZ (e-mail: iuz@..., phone +49 371 531-13500) should your status, the status of your host university or your local situation change.

The Free State of Saxony also issued special rules for entry and return travelers (in its current version valid from June 27 to July 17, 2020). According to these rules, persons entering Saxony from abroad, who have stayed in a risk area within 14 days before entry, are obliged to go directly to their home immediately after entry and to inform the health authority responsible for them about their entry as well as in the occurrence of disease symptoms. For reasons of protection against infection, they are ordered to undergo a mandatory two-week quarantine. Violations of these regulations are regarded as administrative offences and will be punished with fines.

We are working on an agreement with the Foreigner's Registration Office in this regard. If there are any changes, you will receive more detailed information here.

During the Corona pandemic, severe restrictions on entering Germany were introduced. Until 15 June 2020, entry restrictions for travellers from the EU (member states, Schengen-associated states, Great Britain) were in force. They were only allowed to enter the country with compelling reasons. This restriction has since been lifted for travellers within the EU.

Since 1 July 2020 these restrictions have also been lifted for some non-EU countries. An up-to-date list can be found on the website of the Federal Foreign Office. Entry restrictions still exist for all other non-EU countries. Depending on developments in the coming weeks, changes for individual states may occur.

If entry restrictions apply to travellers from a non-EU country, entry to Germany is only possible if proof of a compelling reason is provided. This is the case for “foreign students whose studies cannot be carried out entirely from abroad” (according to the website of the Federal Foreign Office). This is necessary, for example, for enrolment when taking up studies or for taking exams which are conducted in attendance. The Student Service Point can provide you with a corresponding certificate: studentensekretariat@... As the current situation is very dynamic, please contact your local diplomatic mission (embassy, consulate) for detailed information before planning and starting your trip. In addition, you can find information on entry requirements on the websites of the (https://www.auswaertiges-amt.de/de/ReiseUndSicherheit/covid-19/2296762) Foreign Office and the (https://www.bundespolizei.de/Web/DE/04Aktuelles/01Meldungen/2020/03/200317_faq.html) Federal Police. The currently valid travel regulations may change at any time – therefore check them regularly. If you are travelling from a risk area, please note the question "What do I have to do if I am travelling from a risk area?

If your delayed arrival is a consequence of circumstances caused by the coronavirus, the Student Service Point will handle your delayed enrolment after 30 April 2020 favorably. Please contact the Student Service Point in this case via e-mail: admission@....

If you cannot enter the country until the coming winter semester, for example because your home country is in lockdown for an indefinite period of time or your entry documents have already expired and have to be reapplied for, please contact the Student Service Point via e-mail at admission@....

If you have applied for the extension of your residence title at the Foreigners' Registration Office in time before your current residence title expires, your current residence title will remain valid until the application is reviewed. The Foreigners' Registration Office issues a corresponding certificate (Fiktionsbescheinigung) as proof. This certificate is mandatory for re-entry to Germany after expiry of your current residence title (border control). The certificate must be collected in person - it cannot be sent via mail to your residential address by the Foreigners' Registration Office. If you are currently in your home country and have not yet picked up your certificate, it may be necessary for you to apply for a new visa. Please discuss the necessary steps with the local diplomatic mission (embassy, consulate) and the Foreigners' Registration Office in Chemnitz as soon as possible and describe your situation in detail.

If you have not yet submitted an application for the extension of your currently still valid residence title, you can do so without particular form by sending an e-mail to the Foreigners' Registration Office: auslaenderbehoerde@...

If possible, in the current uncertain situation, travel to the home country should be avoided, as short-term and unforeseeable changes could cause problems when re-entering Germany. In addition, a two-week quarantine may be necessary when returning from a then possibly declared risk area. If the trip is absolutely necessary, make an appointment in good time with the Foreigners' Registration Office by telephone under 0371 488-3371 and apply for an extension of your residence permit if necessary. If you need an appointment at short notice, please describe the reason for the urgency and, if necessary, send proof of the urgency (e.g. a copy of the flight ticket) via e-mail to auslaenderbehoerde@.... This will be taken into account accordingly when making the appointment.

If your residence permit or visa has expired during your stay in your home country and you have not submitted an application for an extension before expiry (not even by e-mail), you must apply for a new visa. Please contact the diplomatic mission (embassy, consulate) responsible for you. If the office is closed due to the Corona pandemic, it is not possible to make an appointment. You should therefore check the status of your local office regularly. If this causes delays in your studies, please contact your academic advisor or your examination board well in advance to find joint solutions.

If the diplomatic mission (embassy, consulate) responsible for you in your home country refers you to the Foreigners' Registration Office in Chemnitz, please send an e-mail to auslaenderbehoerde@... and describe your concern in detail, stating the request of the diplomatic mission.

Since 6 May, 2020, the Foreigners Registration Office of the city of Chemnitz is open for personal appointments, since 1 July the regular consultation hours are available again. In order to ensure protection against infection, it is always necessary to make an appointment in advance by phone +49 371 488-3371. A mouth-nose mask must be worn when visiting the authority.

If you have any questions, you can also contact the Foreigners Registration Office via e-mail – describe your request in detail and expect a longer response time due to the current situation: auslaenderbehoerde@stadt-chemnitz.de.

On the website of the Student_innenrat (StuRa, Student Council of Chemnitz University of Technology) you can also find more information on this topic.

In the 2020 summer semester, examiners are free to choose the way in which they conduct their exams. If, due to circumstances caused by the corona pandemic, you are unable to enter Germany to take part in exams, please contact the responsible examiners as soon as possible and describe your situation in detail. Together you can discuss alternative examination forms and times.

If you do not have the necessary technical requirements in your home country to take part in a digital exam, please also contact the responsible examiners.

CORONA: FAQ Virtualization of teaching

The following FAQ provides answers to the most important questions regarding a fast – not perfect – virtualization of teaching in response to the coronavirus (SARS-CoV-2). Even though some of the proposed solutions can be used permanently, this is not the case with all of them: A video recording of a lecture, for example, is better than no lecture at all, but this is still not e-learning.

The FAQ will be continuously updated. It also lives on your assistance. If you have a question that should be answered here, or content that should be referred to here, please write an e-mail to Ms. Sandra Rechenberg: rsa@....

When creating digital teaching and learning formats, you should also consider students with chronic illnesses, disabilities or in special situations, e.g. students with children and relatives in need of care.

In general, online formats are very welcome, as they can make it easier to reconcile the individual situation with studying. Students with hearing and visual impairments are particularly dependent on digital accessibility. However, in order to ensure that no students are excluded (albeit certainly unintentionally), a number of organisational aspects need to be considered when designing digital courses in times of the corona crisis: If the following requirements cannot yet be fully met due to the current workload and time pressure when redesigning courses, reference should be made to compensation of disadvantages for students with disabilities and chronic illnesses during their studies in accordance with § 5 no. 12 Saxon Law on Freedom of Higher Education (Sächsisches Hochschulfreiheitsgesetz) and with regard to exams in accordance with § 34 paragraph 3 Saxon Law on Freedom of Higher Education (with reference to § 5 paragraph 2 of all examination regulations of Chemnitz University of Technology).

Concrete possibilities of support and further information can be found in a PDF document of the coordinator for inclusion and contact person for students with disabilities at Chemnitz University of Technology.

The Information and Counselling Centre for Studying and Disability (IBS) of the Deutsches Studentenwerk e. V. has published a guide (German only) that contains numerous best practices on this topic.

In 9 June 2020, the Senate unanimously decided with regard to the exams for the current semester: “Examiners may deviate from the form of examination specified in the module description.”

No regulations are made as to which examination form should be offered as an alternative, i.e. you as an examiner are free to decide which alternative is appropriate for the competences to be assessed. We recommend that you test the chosen alternative in advance with, for example, student assistants, employees or advanced students. We ask you to communicate the chosen alternative to the students clearly and as early as possible.

Examples of possible alternative forms of examination to the written exam are, but are not limited to the following:

Oral exams:
At least if the number of participants is not too large, oral individual or group exams can be a good alternative.
Take-Home exams:
This is a kind of mixture between exam and homework: You give the students tasks at a specified time via e-mail or OPAL, which have to be completed in a comparatively tight time frame of a few hours.
Online exams:
The e-learning team is currently setting up technical procedures enabling online exams. Online exams are closer to the usual on-site exams than take-home exams, but place significantly higher demands on the existing technology on the part of students and examiners, since exam supervision is carried out via video.
Portfolio exams:
Here a portfolio is created, consisting for example of homework spread over the semester and a final oral examination.

Further information can be found here: