Privacy policy
§ 1 General
Your personal data (e.g. title, name, address, e-mail address, telephone number) will only be processed by us in accordance with the provisions of German data protection law and the data protection law of the European Union (EU). In addition to the processing purposes, recipients, legal bases, storage periods, the following regulations also inform you about your rights and the person responsible for your data processing. This data protection declaration only refers to the website of the Werkstofftechnisches Kolloquium (www.tu-chemnitz.de/mb/iww/wtk/). If you are redirected to other sites via links on our pages, please inform yourself there about the respective handling of your data.
§ 2 Data processing for the performance of the contract
(1) Purpose of processing
If you send us an enquiry by e-mail, via a contact form, etc. before registering, we process the data received in this way in order to carry out pre-contractual measures and answer your questions about travel, for example.
The personal data you provide to us is required for registration for the WTK. You are not obliged to provide your personal data. Without notification of your e-mail address and postal address, we cannot carry out registration and invoicing. The processing of your data entered in the registration process is therefore for the purpose of fulfilling the contract.
(2) Legal basis
The legal basis for this processing is Art. 6 para. 1 b) DSGVO.
(3) Storage period
We store the data required for processing the contract until the expiry of the statutory warranty and, if applicable, contractual guarantee periods.
We keep the data required by commercial and tax law for the periods specified by law, regularly ten years (cf. § 257 HGB, § 147 AO). The data processed to carry out pre-contractual measures are deleted as soon as the measures have been carried out and there is no recognisable conclusion of a contract.
§ 3 photos
(1) Purpose of processing
During the Werkstofftechnisches Kolloquium (WTK), photographic recordings will be made which may contain complete or partial images of you (hereinafter only "photos"). These photos are used for the external presentation of the WTK and the creation of thank-you cards addressed personally to you. External presentation means publicly accessible content of any kind that refers to the current or upcoming WTK.
(2) Legal basis
The legal basis for this processing is Art. 6 para. 1 a) DSGVO.
(3) Storage period
The photos will be stored indefinitely until revoked by you.
(4) RIGHT OF OBJECTION
You have the right to object at any time to data processing that is based on Art. 6 (1) f) DSGVO and does not serve direct advertising for reasons that arise from your particular situation.
In the case of direct advertising, however, you can object to the processing at any time without giving reasons.
§ 4 Information about cookies
(1) Purpose of processing
Technically necessary cookies are used on this website. These are small text files that are stored in or by your internet browser on your computer system. These cookies enable, for example, the correct storage of a publication under the logged-in user.
(2) Legal basis
The legal basis for this processing is Art. 6 (1) f) DSGVO.
(3) Legitimate interest
Our legitimate interest is the functionality of our website. The user data collected through technically necessary cookies are not used to create user profiles. This protects your interest in data protection.
(4) Storage period
The technically necessary cookies are usually deleted when the browser is closed. Permanently stored cookies have a varying lifespan from a few minutes to several years.
(5) RIGHT OF OBJECTION
If you do not wish these cookies to be stored, please deactivate the acceptance of these cookies in your internet browser. However, this may result in a functional restriction of our website. You can also delete permanently stored cookies at any time via your browser.
§ 5 Rights of the data subject
If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis us:
1. right to information
You can ask us to confirm whether personal data relating to you is being processed by us.
If there is such processing, you can request information from us about the following:
(1) the purposes for which the personal data are processed;
(2) the categories of personal data which are processed;
(3) the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;
(4) the planned duration of the storage of the personal data relating to you or, if specific information on this is not possible, criteria for determining the storage duration;
(5) the existence of a right to rectify or erase personal data concerning you, a right to restrict processing by us or a right to object to such processing;
(6) the existence of a right of appeal to a supervisory authority;
(7) any available information on the origin of the data if the personal data are not collected from the data subject;
(8) the existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) of the GDPR and, at least in those cases, meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.
You have the right to request information on whether personal data concerning you is transferred to a third country or to an international organisation. In this context, you may request to be informed about the appropriate safeguards pursuant to Art. 46 of the GDPR in connection with the transfer.
2. right of rectification
You have a right to rectification and/or completion from us if the personal data processed concerning you is inaccurate or incomplete. We must make the rectification without undue delay.
3. right to restriction of processing
You may request the restriction of the processing of personal data concerning you under the following conditions:
(1) if you dispute the accuracy of the personal data relating to you for a period of time that enables us to verify the accuracy of the personal data;
(2) if the processing is unlawful and you refuse to erase the personal data and instead request the restriction of the use of the personal data;
(3) if we no longer need the personal data for the purposes of processing but you need it for the assertion, exercise or defence of legal claims; or
(4) if you have objected to the processing pursuant to Art. 21 (1) DSGVO and it has not yet been determined whether the legitimate grounds to which we are entitled outweigh your grounds.
Where the processing of personal data relating to you has been restricted, those data may be processed, with the exception of their storage, only with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of substantial public interest of the Union or of a Member State.
If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by us before the restriction is lifted.
4. right to erasure
a) Obligation to delete
You may request us to delete the personal data concerning you without delay and we are obliged to delete this data without delay if one of the following reasons applies:
(1) The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
(2) You revoke your consent on which the processing was based pursuant to Art. 6(1)(a) or Art. 9(2)(a) DSGVO and there is no other legal basis for the processing.
(3) You object to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 21(2) of the GDPR.
(4) The personal data concerning you have been processed unlawfully.
(5) The deletion of the personal data concerning you is necessary for compliance with a legal obligation under Union or Member State law to which we are subject.
(6) The personal data concerning you has been collected in relation to information society services offered pursuant to Art. 8(1) DSGVO.
b) Information to third parties
If we have made the personal data concerning you public and we are obliged to erase it pursuant to Article 17(1) of the GDPR, we shall, taking into account the available technology and the cost of implementation, take reasonable steps, including technical measures, to inform the data controllers processing the personal data that you, as the data subject, have requested that they erase all links to, or copies or replications of, that personal data.
c) Exceptions
The right to erasure does not exist insofar as the processing is necessary
(1) to exercise the right to freedom of expression and information;
(2) for compliance with a legal obligation which requires processing under Union or Member State law to which we are subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in us;
(3) for reasons of public interest in the area of public health pursuant to Art. 9(2)(h) and (i) and Art. 9(3) DSGVO;
(4) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes pursuant to Article 89(1) of the GDPR, where the right referred to in Section (a) is likely to render impossible or seriously prejudice the achievement of the purposes of such processing; or
(5) to assert, exercise or defend legal claims.
5. right to information
If you have asserted the right to rectification, erasure or restriction of processing against us, we are obliged to notify all recipients to whom the personal data concerning you has been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort.
You have the right to be informed about these recipients.
6. right to data portability
You have the right to receive the personal data relating to you that you have provided to us in a structured, commonly used and machine-readable format. You also have the right to transfer this data to another controller without hindrance, provided that
(1) the processing is based on consent pursuant to Art. 6 para. 1 lit. a DSGVO or Art. 9 para. 2 lit. a DSGVO or on a contract pursuant to Art. 6 para. 1 lit. b DSGVO and
(2) the processing is carried out with the aid of automated procedures.
In exercising this right, you also have the right to have the personal data concerning you transferred directly from us to another controller, insofar as this is technically feasible. This must not affect the freedoms and rights of other persons. The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us.
7. right of objection
You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data relating to you which is carried out on the basis of Article 6(1)(e) or (f) DSGVO; this also applies to profiling based on these provisions.
We will then no longer process the personal data relating to you unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.
If the personal data concerning you is processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing; this also applies to profiling insofar as it is related to such direct marketing.
If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.
You have the possibility, in connection with the use of information society services, notwithstanding Directive 2002/58/EC, to exercise your right to object by means of automated procedures using technical specifications.
8. right to revoke the declaration of consent under data protection law
You have the right to revoke your declaration of consent under data protection law at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.
9. automated decision in individual cases including profiling
You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision
(1) is necessary for the formation or performance of a contract between you and us,
(2) is permitted by Union or Member State legislation to which we are subject and that legislation contains appropriate measures to safeguard your rights and freedoms and your legitimate interests; or
(3) is done with your express consent.
However, these decisions must not be based on special categories of personal data pursuant to Art. 9(1) of the GDPR, unless Art. 9(2)(a) or (g) applies and appropriate measures have been taken to protect the rights and freedoms and your legitimate interests.
With regard to the cases mentioned in (1) and (3), we take appropriate measures to safeguard the rights and freedoms as well as your legitimate interests.
10. right to complain to a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, place of work or the place of the alleged infringement, if you consider that the processing of personal data concerning you infringes the GDPR.
The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Article 78 GDPR.
Person responsible for data processing:
Tobias Müller
Tel.: 0371 531 35381
E-mail: tobias.mueller@mb.tu-chemnitz.de
