FAQ – Frequently Asked Questions Regarding Corona
In the following we would like to inform you about the current measures at Chemnitz University of Technology with regard to the coronavirus. The development of the current situation is very dynamic. We therefore ask you to always check the homepage of Chemnitz University of Technology and this FAQ page of the Office for Security at Work and Environment Protection (BfAU). Here you will find a list of numerous questions and answers as well as contact persons on the topic. The page is continuously supplemented and updated.
Information about the coronavirus in easy German language as well as in sign language can be found on the website of the Representative of the Government of Saxony for the Interests of People with Disabilities:
Effective April 1, 2020, the Free State of Saxony has issued a new Corona Protection Regulation. In this regulation, the existing restrictions on leaving residence without good reason were extended and specified, and fines and penalties were named for their enforcement. In addition, a regulation banning events was issued on 1 April 2020.
When this Corona Protection Regulation and the ban on events take effect, the previous regulation of the Saxon State Ministry of Social Affairs and Social Cohesion of 22 March 2020, Ref. 15-5422/10, will cease to have effect.
All relevant information as well as translations of the official announcements into other languages can be found on the coronavirus website of the Free State of Saxony.
The primary goal of Chemnitz University of Technology is to protect the health of all employees, members, students and guests of the university. For this reason, Chemnitz University of Technology has set up a crisis management team which is in close coordination with the internal departments and at the same time maintains a regular exchange with external bodies, such as the Chemnitz City Health Office.
All previous measures and changes in this regard can be found in the following publications:
- Fifth Open Letter from the President regarding the Coronavirus (SARS-CoV-2)
- Fourth Open Letter from the President regarding the Coronavirus (SARS-CoV-2)
- Third Open Letter from the President regarding the Coronavirus (SARS-CoV-2)
- President's Letter 17/2020: Current preventive measures with regard to the corona virus (SARS-CoV-2)
- President's Letter 16/2020: Information from the Free State of Saxony on the subject of corona virus
- Second Open Letter from the President regarding the the Coronavirus (SARS-CoV-2)
- First Open Letter from the President regarding the Coronavirus (SARS-CoV-2)
Daily updated information on the situation in the city of Chemnitz can be found on the website of the Health Office and on the citizen service number +49 371 488-5321.
Following an agreement between the university management and the crisis management team, Chemnitz University of Technology has switched to full stand-by operation from Monday, 23 March 2020, 5:00 pm. This means that Chemnitz University of Technology runs at the absolute minimum level of operation and all buildings and facilities of Chemnitz University of Technology are closed. Only a core team is active at Chemnitz University of Technology to maintain standby operation. Employees who are not required for maintaining standby operation are instructed not to appear at their workplace with immediate effect and until further notice - they do not have to apply for leave, overtime compensation or unpaid leave and are generally entitled to remuneration. However, unless they have applied for leave or are absent due to illness, they must be reachable by phone or e-mail, make use of mobile work, and be ready to work at Chemnitz University of Technology.
(27 March 2020, 3:00 p.m.)
Currently, only one student from the Faculty of Human and Social Sciences is known to be infected with the coronavirus. The responsible public health department has been informed.
In addition, there are a total of 32 suspected cases throughout Chemnitz University of Technology, including both students and employees. They are all required to remain at home.
Furthermore, there is now also an infected student at TUCed – An-Institut für Transfer und Weiterbildung GmbH. The responsible public health department has been informed.
The main factor in the spread of the coronavirus is time. It is estimated that the number of infections with the coronavirus doubles within about seven days. Current projections show: If no effective measures were taken in Germany to contain the virus, more than a million cases could be expected as early as mid-May. In order to effectively contain the virus, there are therefore recommendations to extend the period of time within which new infections occur. This extension should ultimately keep the number of cases within the capacity limits of the health care system, i. e. there would be no danger of an abrupt overload of doctors, nursing staff and hospitals. Against this background, it is important for the university management to take targeted measures and thus make our contribution to the nationwide containment strategy of the coronavirus.
The Techniker Krankenkasse, a cooperation partner of Chemnitz University of Technology, has published a video on its YouTube channel to answer this question.
The central contact person at Chemnitz University of Technology is Ms. Diana Schreiterer (phone +49 371 531-35267, e-mail: diana.schreiterer@...). In addition, Ms. Monique Kautz (phone +49 371 531-34254, e-mail: monique.kautz@...) is your contact person in the Office for Security at Work and Environment Protection (BfAU) at Chemnitz University of Technology.
You can reach the office of the President with questions
- by e-mail to rektorsekretariat@...
- as well as by phone on +49 371 531-10000.
The office of the Vice Presidents can be contacted
- by e-mail to prorektorsekretariat@...
- as well as by phone on +49 371 531-10030.
In addition, you can also contact specific persons by telephone and/or e-mail. The staff of the President's office is largely working from home office. Please note that in the current situation there may be delays in responding to your request.
You can find detailed information about this on the web pages of the Central University Administration.
Yes, all buildings and facilities of Chemnitz University of Technology are closed since Monday, 23 March 2020, 5:00 p.m., until further notice. From this time on, no public access is allowed. The buildings will be monitored by the security service. There will be increased patrols.
In principle, the existing IT services provided by the University Computer Center (URZ) will remain available. For the provision of URZ services, however, delays may occur in some cases in the current situation.
Current IT recommendations for mobile work can be found on the URZ blog. The blog entries are constantly updated.
Online courses will continue to take place. For further information please visit the URZ website.
Both the user service and the computer pools maintained by the URZ are currently closed until further notice. The URZ dispatchers work in the home office and can be reached via the e-mail address support@....
For Wednesday, April 1, 2020, a time window from 10:00 a.m. to 3:00 p.m. is planned, during which newly hired employees who do not yet have an account for the IT resources of Chemnitz University of Technology can receive them personally. In agreement with the Human Resources Department, the persons concerned have been informed accordingly by e-mail or mail.
If you want to address questions or problems to the URZ, please use only the service address (send your request by e-mail to support@...). Please include a short, concise keyword about your problem or question in the subject of the e-mail and we will process it promptly.
Since 25 March 2020, parcel/mail acceptance and distribution has been handled as follows:
I. The Central Post Office in Straße der Nationen 62 will remain open for the time being.
Individual arrangements for the collection of mail by the different branches are possible within the opening hours.
II. Internal mail courier service by DATA
There will be a daily tour between 8:30 and 10:45 a. m. to the usual stations, the previous second tour is cancelled.
The post office at Reichenhainer Straße 70 is open daily from 10.00 to 10.30 a. m.
Erfenschlag will be covered in the first tour.
III. Parcel acceptance
All parcels are accepted at Straße der Nationen and from there they are forwarded by DATA Kurier to Reichenhainer Straße 70 (Post Office).
Note: As a precaution you can wear gloves when handling mail. If necessary, these can be obtained from the postal office at Straße der Nationen 62.
Work protection, work medicine
- How can I prevent infections? –The 10 most important hygiene tips (PDF info sheet from Infektionsschutz.de)
- Preventing infections: The Top Ten tips for hygiene (png by infektionsschutz.de)
- How can I prevent infections? – Washing your hands properly protects! (PDF info sheet from Infektionsschutz.de)
- How can I prevent infections? – Coughing and sneezing properly (PDF info sheet from Infektionsschutz.de)
- Avoid direct contact with colleagues and other people. Use e-mail or telephone as means of communication.
- Keep a distance to other people (min. 1.5 to 2 metres).
- Keep the greatest possible distance when coughing or sneezing. Cough and sneeze into the crook of your arm or into a paper handkerchief, which you then dispose of.
- Wash your hands regularly and thoroughly with soap and water for at least 20 seconds.
- Keep your hands away from your face, avoid touching your mouth, eyes, or nose with your hands.
- Do not share objects such as work materials with other people if possible. As a precaution, you can wear gloves when handling mail. If necessary, these can be obtained from the postal office at Straße der Nationen 62.
- Clean your workplace thoroughly, especially when leaving or entering the office if you have to share it with other people (e. g. keyboards). However, try to carry out absolutely necessary work only at individual workstations in separate rooms as best as you can.
- Ventilate the work areas about 4 times a day for about 10 minutes.
Please contact the regional health agency responsible for your place of residence immediately, e. g. the Public Health Office of the City of Chemnitz (citizen hotline) at +49 371 488-5321 or +49 371 488-5302. The Public Health Office will decide on the further procedure. In this case, please also contact the Human Resources Department (phone: +49 371 531-12200) immediately by telephone.
Information and offers on special questions about the coronavirus can be obtained from the hotline of the Medical Service IAS phone: +49 371 53362-0.
The occupational medical precaution G35 “Working abroad under special climatic and health stress” is included in the service program of the Medical Service of Chemnitz University of Technology. On request from the respective division, this can be registered with the Office for Security at Work and Environment Protection (BfAU) via Mr. Steffen Rau (phone: +49 371 531-34254, e-mail: steffen.rau@...).
Yes, if you return from trips to risk areas or if you have had contact with a person who is proven to be infected with the coronavirus or if there is any other possibility that you may have been infected with the virus, please avoid contact with other people, do not come to work and first contact a doctor by telephone and seek advice. In this case, please contact the Human Resources Department (phone: 12200) immediately by telephone and do not come to work until an infection has been ruled out.
If the health authority responsible for your place of residence orders that you are subject to a ban on professional activities or that you should remain in domestic isolation, please inform the Human Resources Department (phone: +49 371 531-12200) immediately and send them the relevant decision letter ordering domestic isolation. The same applies to the lifting of the ban on professional activities or domestic isolation.
If Chemnitz University of Technology closes down completely, the employees are prevented from starting work and the employer is in unable to accept the offered work. In this case, employees do not have to apply for vacation, overtime compensation or unpaid leave.
Preventive quarantine is an official measure in accordance with the Infektionsschutzgesetz (IfSG, Infection Protection Act). In purely formal terms, it is not a sick leave. According to § 56 para. 1 IfSG, anyone who is carrying a disease, is presumed to be carrying a disease, or may be subject to infection in the sense of § 31 sentence 2 IfSG and therefore is prohibited from working and suffers a loss of income, will receive monetary compensation. The same applies to persons who are sent into domestic isolation (quarantine) due to an infection or being suspects of infection. The compensation is in the amount of the sickness allowance that the public health insurance fund would also pay. According to § 56 para. 5 IfSG, the employer must pay the compensation instead of the responsible authority for the duration of the employment relationship, but for no longer than six weeks. The employer then has a claim for reimbursement against the authority in accordance with § 56 (5) IfSG. Pursuant to § 56, para. 11 IfSG, the claim must be made within three months of the cessation of the prohibited activity or the end of quarantine. For this purpose, the respective notifications of the responsible authority must be submitted.
If a viral disease has occurred and the employee is unfit for work as a result, there is a six-week entitlement to continued remuneration in accordance with § 3 (1) of the Entgeldfortzahlungsgesetz (EFZG, Continued Remuneration Act).
At Chemnitz University of Technology there is currently only a core team working - sometimes only on an hourly or daily basis according to urgent needs - which is necessary to maintain standby operations on site. The respective members of this team have been specifically appointed and informed by the University Management and the heads of the faculties, central institutions, and departments in coordination with the respective supervisors - taking social aspects into account. They are allowed to access the buildings in accordance with their work task. However, they are required to strictly follow the recommended hygiene conditions, to work in separate rooms (individual workstations), to reduce contact with other employees to a necessary minimum (preferably communicate by telephone or e-mail), and otherwise to maintain minimum distances. Only by observing and complying with these regulations a minimum staffing for urgently necessary activities on site is possible.
In view of the restrictions imposed by the Saxon state government, employees who are required to work (temporarily) on site to maintain minimum operations will receive a document confirming their need to be present at Chemnitz University of Technology in order to be granted unhindered access in the event of police checks. This document is issued exclusively by the respective faculty/central institution or the President and (representative of the) Chancellor for designated employees in the respective areas. The document is only valid in connection with the employee ID card of Chemnitz University of Technology. It is strongly recommended to carry an additional personal document in case of controls. Abusive issuance/use of the document is prohibited.
As an institution of the Free State of Saxony, Chemnitz University of Technology can issue a certificate for employees in the core teams, provided that it is actually a critical area of the infrastructure of Chemnitz University of Technology. However, it is pointed out that a claim to temporary care only exists if the other caregiver is also working in a critical area of infrastructure.
The corresponding form will be filled out and sent by the Human Resources Department. This requires an informal application, which includes the confirmation of the supervisor that the person in question belongs to the core team and is working in a critical area of the infrastructure of Chemnitz University of Technology.
Please note that the inability to work and its expected duration must be reported immediately and, if the inability to work lasts longer than three calendar days, a medical certificate confirming the existence of the inability to work and its expected duration must be submitted - regardless of whether you are working mobile work while on stand-by or not. During the stand-by operation, you can send a copy of the medical certificate in advance by e-mail to the secretariat responsible for you. From there, the medical certificate will be sent to the Human Resources Department.
During stand-by operation of Chemnitz University of Technology, the supervisor remains responsible for the approval of vacation and work time compensation as well as for changes to already approved vacation and work time compensation. This means that no special regulations have been introduced for the period of standby operation and that the decision remains the sole responsibility of the respective line managers.
However, they are asked to ensure that the absolutely necessary minimum level of operation is guaranteed during stand-by operation and that Chemnitz University of Technology is fully operational after stand-by.
Travel, business trips, stays abroad
Until further notice, business trips are not permitted. Business trips that have already been approved are hereby revoked. Business trips between the different parts of the university shall be limited to what is necessary.
For business trips that have already been approved, travel services that can no longer be cancelled can be reimbursed within the framework of the usual travel expense accounting. If fairs, conferences, etc. are cancelled by the organiser, the costs of travel services that can no longer be cancelled can also be reimbursed within the framework of the travel expense accounting.
Also, the Robert Koch Institute and the German Foreign Office strongly advise against unnecessary private travel, both within Germany and abroad. Please note that the current situation is subject to strong dynamics. Especially the regions marked as risk areas can change at any time. It is therefore advisable to check the development on the website of the Robert Koch Institute (RKI) before planning or starting a trip, even if it is only planned for the near future.
Please also refer to the relevant travel and security information of the Federal Foreign Office:
In this case, please contact the contact person in the responsible DAAD department directly, as the decision on how to deal with expenses already incurred can be made solely by the DAAD. The DAAD provides information on its website as well as a list of FAQs and gives advice for scholarship holders and those receiving funding. Please contact your international partners and inform them about the information provided by the DAAD. In order to avoid unnecessary costs, please take the decision to carry out measures together with your international partners in such a way that cancellations, especially of hotels, can still be made free of charge if possible. For measures that you plan to take in the course of this year, it is recommended that you book flights and accommodation that can be cancelled.
The DAAD has compiled information for project managers on how to proceed in the current situation with regard to the funding of persons and events and has sent it by e-mail to all project managers. A list of FAQs regarding project funding is also available on the website of DAAD. If you have any questions, please consult the contact persons for the respective funding programmes at the DAAD. In general, it is recommended to book cancellable flights and accommodation for measures you plan to take in the course of this year, if possible.
Yes. Those employees who are not necessary to maintain standby operation must, unless they have taken leave etc. or are on sick leave, be reachable by telephone and/or e-mail, make use of mobile work where this appears possible and reasonable, and generally remain available for work on site. The definition of tasks is still the responsibility of the respective line managers, subject to the restrictions described above.
You can find detailed information in the handout of the Central University Administration (PDF).
In principle, mobile work does not release you from your work contract obligations. In this respect, the time sheet must be completed in the usual form. If you cannot access your previously prepared time sheet while working mobile, please enter your working time in a new form (Download from the website of the Human Resources Department). The submission deadline for the month of March is extended to 6 May 2020. If it is impossible to work fully in mobile work, the contractually owed working time is considered to be fulfilled according to the reverse conclusion of the Fourth Open President's Letter and can be noted accordingly.
The University Computer Centre (URZ) offers comprehensive information and work recommendations for users on its blog. There you will find, among other things, instructions for the digital access to the TU workstations as well as for accessing project directories from home, recommendations for secure connections via VPN as well as information on mobile communication and availability.
If you have questions or problems that you would like to send to the URZ, please use only the ticket function (send your request by e-mail to support@...) and include a short, concise keyword about your problem or question in the subject of the e-mail.
Please refer to the FAQ on virtualization of teaching.
There are currently no events that require the physical presence of students, teachers and visitors.
The planning of events in the further course of the year at Chemnitz University of Technology can only be continued under the condition that, depending on the development of the spread of the coronavirus, a short-term cancellation cannot be ruled out.
The Deutsche Forschungsgemeinschaft (DFG, German Research Foundation) has made the following arrangements to provide funding recipients and project staff with the greatest possible security for the continuation of their research projects:
The following applies to current projects tied to the budget year:
- Approval and accounting periods will be extended until the end of the respective financial year without the need to submit a request to the DFG.
- The deadline for submitting the use of funds statement in the 2019 calendar year will be extended to 30.06.2020 without the need to submit a request.
- In general, it is possible to transfer funds from 2020 to the calendar year 2021, and this will be taken into account in justified cases.
- Regulations for the employment of doctoral students in Research Training Groups with a 36-month duration can be extended by up to 12 months without incurring costs and without the approval of the DFG.
The following applies to ongoing projects that are not tied to the budget year:
- Should additional requirements arise as a result of the containment measures, these can be applied for at the end of the project term.
The above-mentioned regulations are subject to the availability of funds from the federal and state governments.
Detailed information and the specific wording of the regulations can be found in a DFG document.
In view of the impact of the corona pandemic on the sciences and humanities, the DFG has extended the deadlines for participation in a number of its current calls for proposals. Further extensions will be granted should the need arise.
Interested scientists can find continuously updated information on this subject at the DFG website and there in the entries for the respective call for proposals.
For time sheets and activity reports in ESF- and EFRE-funded projects, due to the continuing requirements of the project sponsor, the Sächsische Aufbaubank, the original documents must be submitted with the required signatures. This also applies in particular to the proof of activities in ESF-funded doctoral projects. For direct EU research funding (HORIZON 2020), however, a list of the respective working hours is sufficient for the time being. However, the signed original timesheets must be kept and submitted in good time.
Stand-by operation of Chemnitz University of Technology
Courses that require the physical presence of students or lecturers do not take place at present.
According to current estimates, the start of courses that require the physical presence of teachers and students will be postponed to 4 May 2020 at the earliest. At the same time, teaching formats that do not require the presence of lecturers and students are to be offered as soon as possible, i. e. in some cases already on 6 April 2020. For this, we have compiled a list of digital courses that will already start in April. Please note: Our lecturers are currently designing new course concepts under great time pressure. The list will therefore continue to grow in the coming days.
This cannot be said at this point in time and depends on developments in the coming days and weeks.
Here, direct clarification is provided by the faculties or the Zentrum für Lehrerbildung (ZLB, Centre for Teacher Training). In consultation with the deans or deans of studies as well as the Central Examination Office, accommodating solutions, such as a postponement, are being considered. Note for the teaching profession: As of 18 March 2020, schools in Saxony will be closed. Up-to-date information on the procedure for current practical courses etc. can be found on the website of the ZLB.
The Student Secretariat is temporarily closed to the public. However, contact persons can be reached by telephone during office hours. Outside office hours you can also contact the Student Service Point by e-mail. However, only a limited working capacity can be guaranteed. You can find more information on the contact page of the Student Service Point.
Advice from the Central Student Advisory Office, the International University Centre and TU4U is available by telephone during office hours and by e-mail outside office hours. The Student_innenrat (StuRa, Student Council of Chemnitz University of Technology) also offers advice and maintains a FAQ with further information.
Important information regarding the IT infrastructure can be found on the blog of the URZ. If you have questions or problems, please use only the ticket function (send your request by e-mail to support@... and include a short, concise keyword about your problem or question in the subject of the e-mail.
No, unrestricted use is not possible for the time being. The training pools managed by the University Computer Centre (URZ) were closed on 13 March 2020, 4:00 pm.
No, unrestricted use is not possible until further notice. The University Library and the archives are closed to the public since 13 March 2020, 4:00 pm. The electronic services are available as usual. Borrowed literature is automatically renewed. Further information is published on the University Library's website.
The gym of the Center for Sports and Health Promotion (ZfSG) at Chemnitz University of Technology is closed until further notice due to the spread of the coronavirus. All other courses have also been cancelled until further notice. Further information can be found on the website of the ZfSG.
Access to the building cannot be granted during the current stand-by operation or is prohibited for students. Therefore, updating of student ID cards cannot be carried out at the terminal at the moment, if not already done.
On the website of the Student_innenrat (StuRa, Student Council of Chemnitz University of Technology) you will find further information on this topic.
The Student_innenrat (StuRa, Student Council of Chemnitz University of Technology) answers this question on its website.
Yes, time sheets can also be submitted electronically with the signature of the supervisor to the Human Resources Department, Department 2.2 by e-mail nadin.arndt@....
The Human Resources Department makes every effort to realize all legally possible further employment. In consultation with the respective supervisor, the monthly number of hours agreed in the employment contract is to be performed in mobile work.
With the step into stand-by operation from Monday, 23 March 2020, 5:00 p. m., exams on the premises of Chemnitz University of Technology are no longer possible until the resumption of regular operation and should therefore be postponed if possible. The Chairmen of the Examination Committees were asked to consider alternative exam types favourably. Furthermore, the University Management has given the Chairmen of the Examination Committees the opportunity to allow oral examinations and defences or colloquia of theses via video conference. The rules for this can be found in the tab “Lecturers” under the question “How can I carry out exams under the given conditions?”.
Students can cancel examinations immediately and without giving reasons until the resumption of regular teaching activities. Furthermore, the deadlines for handing in homework and final papers have been extended by the period from the cancellation of courses on 11 March 2020 until one week after resumption of regular teaching activities.
See: “Until when can I cancel my registration for a (re-)exam?”
See: “Until when can I cancel my registration for a (re-)exam?”
The Central Examination Office (ZPA) is temporarily closed to the public. However, contact persons can be reached by phone during office hours. Outside office hours you can also contact the Central Examination Office with your request by e-mail. However, only a limited work capacity can be guaranteed. You can find more information on the contact page of the ZPA.
Application, enrolment, feedback
The Central Course Guidance Service (ZSB) is temporarily closed to the public. However, contact persons are available for you by phone during office hours. Outside office hours, you can also contact the Central Course Guidance Service with your request by e-mail. However, only a limited work capacity can be guaranteed. You can find more information on the contact page of the ZSB.
TU4U counselors are also available for individual counselling via phone and e-mail. Further information can be found on the TU4U website.
Please send your documents by mail to the Student Service Point (address: TU Chemnitz, Studentensekretariat, 09107 Chemnitz). Your documents will then be processed further. The deadline for enrolment is adapted to the current situation, so enrolment is still possible at the moment. Please also use the postal service for other written correspondence concerning the organisation of your studies, such as applications for exmatriculation. You can find more information on the website of the Student Service Point.
The Federal Ministry of Education and Research (BMBF) has issued a decree that BAföG recipients should not suffer any disadvantages from the COVID-19 pandemic. This means that even if schools or universities are closed due to the COVID-19 pandemic, those receiving BAföG will continue to receive their funding. BAföG will therefore continue to be paid even if the university closes due to the pandemic and lectures or examination dates are cancelled. Unavoidable interruptions in training due to the pandemic also constitute a serious reason within the meaning of § 15 Section 3 BAföG. This also applies when, for example, exams are postponed until after the standard duration of study. According to § 48 para. 2 BAföG, the submission date for certificates of achievement may also be postponed accordingly.
In current funding periods, this usually does not require any action to be taken. The funding will continue to be paid despite university closure. If a funding period has expired, students should simply continue to submit BAföG applications in a timely manner. If the standard duration of studies is exceeded, the reason (pandemic-related closure) must also be claimed.
Up-to-date information can be found on the BMBF website.
If it is not possible to provide proof in any other way, it may be necessary to submit proof that the study achievements remaining open at the end of the standard duration of study, for example, could not be provided due to the pandemic-related closures. In case of doubt, the Studentenwerk Chemnitz-Zwickau requires information on the period of closure and which academic achievements could not be completed as a result.
Further information and contact persons can be found on the website of the Studentenwerk Chemnitz-Zwickau.
The general obligation to present proof of performance has not been lifted. Rather, the Federal Ministry of Education and Research (BMBF) has clarified that delays in studies due to pandemic-related closures are a reason that may justify a delayed submission of the certificate of achievement. However, this is no general rule, but rather requires a dedicated application. Therefore, applicants must submit a certificate of achievement with their application for the 5th semester. If it is negative, an application according to § 48 Abs. 2 BAföG must be made. If it can be plausibly explained that no positive proof of performance can be presented because certain achievements could not be made due to the pandemic-related closures, the application is then granted without further ado. The applicant then has a certain period of additional time to provide evidence of the performance of the 4th semester.
If the non-submission of the proof of performance required according to § 48 paragraph 1 BAföG is based on the fact that these could not be issued by the responsible office due to restrictions/discontinuation of the university operation or with a delay, this is also not damaging for the receipt of BAföG benefits. In this case, funding can also be granted without the certificate as an exception. The applicant must submit a declaration that he/she has actually performed/completed the relevant examination.
Up-to-date information can be found on the BMBF website.
Semester abroad, travel and information for international students
It is currently not possible to assess whether currently planned stays abroad at partner universities in the near future can be started regularly, as the situation and protective regulations regarding the coronavirus (SARS-CoV-2) are also constantly changing in other countries. However, the International Office (IUZ) is in constant contact with the foreign partner universities and can provide information on the current status if required. If you have any questions, please contact the IUZ (e-mail: iuz@..., phone +49 371 531-13500). In principle, Chemnitz University of Technology advises against spending a semester abroad in one of the towns and regions classified as risk areas. Before leaving the country, students should in any case find out whether their host university is located in one of the current risk areas.
In the case that you have already started your semester abroad, please contact the IUZ (e-mail: iuz@..., phone +49 371 531-13500) should your status, the status of your host university or your local situation change.
If you have been in a risk area and have symptoms of respiratory diseases, the University Management urgently appeals to you to immediately contact the health authority responsible for your area of residence, e. g. the Public Health Office of the City of Chemnitz on +49 371 488-5321 (citizen hotline) or +49 371-488-5302. The responsible health authority will then decide on further action.
See also: “Should I inform the university if I was last in one of the risk areas or had contact with infected persons?" in the tab "Employees" under the heading "Personnel Law”.
We are working on an agreement with the Foreigner's Registration Office in this regard. If there are any changes, you will receive more detailed information here.
The decision whether students from abroad come to Chemnitz is their own responsibility or depends on the applicable official regulations. Please refer to the website of the Foreign Office for information on the modalities of entering Germany.
Please note: The regulations can change at any time and at very short notice, depending on the situation. For this reason
- please enquire about the current entry regulations for your country into Germany with regard to the coronavirus (SARS-CoV-2) at the respective German Embassy/Consulate in your home country (in German only) before you start your journey and
- book flights and accommodation with as little or no financial disadvantage as possible in the event of a short-term change in entry regulations.
Attention: Basically all students as well as employees who are not necessary to maintain the stand-by operation are instructed not to enter the buildings of Chemnitz University of Technology since March 23, 2020, 5:00 p. m. Since this time and until further notice, the university is in full stand-by operation.
If your delayed arrival is a consequence of circumstances caused by the coronavirus, the Student Service Point will handle your delayed enrolment after 30 April 2020 favorably. Please contact the Student Service Point in this case via e-mail: admission@....
The Foreigners Office of the city of Chemnitz is currently closed to the public. However, if you have any questions, you can reach contact persons by e-mail (auslaenderbehoerde@...) or by phone (+49 371 488-3371).
CORONA: FAQ Virtualization of teaching
In light of the situation caused by the coronavirus (SARS-CoV-2), Chemnitz University of Technology has set up a crisis management team to define and initiate all necessary measures. One of the measures – in coordination with the Saxony State Rectors' Conference and the responsible ministry – is to postpone the start of on-site teaching until May 4, 2020 at the earliest. Nevertheless, the semester will begin as usual at the beginning of April and it is the stated goal to offer teaching formats as early as possible where the presence of teachers and students is not necessary. The University President informs in open letters about the situation.
The following FAQ provides answers to the most important questions regarding a fast – not perfect – virtualization of teaching in response to the coronavirus (SARS-CoV-2). Even though some of the proposed solutions can be used permanently, this is not the case with all of them: A video recording of a lecture, for example, is better than no lecture at all, but this is still not e-learning.
The FAQ will be continuously updated. It also lives on your assistance. If you have a question that should be answered here, or content that should be referred to here, please write an e-mail to Ms. Sandra Rechenberg: rsa@....
Please fill out the online form for the registration of digital courses . Here you can enter the courses that you can offer as online courses already in April. Just enter the course number of your course, as it is listed in the course catalogue, and the starting date. The course catalogue will be updated accordingly. Here you can enter the courses that you can offer as online courses already in April. Just enter the course number of your course, as it is listed in the course catalogue, and the starting date. The course catalogue will be updated accordingly.
The easiest way to conduct your consultation hours without direct contact is by telephone. With your office telephone you can also use conference calls and supervise several students as a group. For mobile work, you can also forward your office phone to your private telephone. You can configure this directly on your office phone or in the IdM portal:
When you set up a conference call with your office phone, you must call the individual participants. It is easier if you set up a conference call via ConferenceNow. Then the participants dial into the conference. The URZ provides a simple description of the procedure. Register a conference via the URZ website:
Sometimes students can clarify questions among themselves without the need for lecturers to become active. If you offer an OPAL course for your event, you can integrate the forum there to discuss students' questions:
To enable direct contact between teachers and students - similar to face-to-face courses - the University Computer Center has set up a server cluster for the BigBlueButton video conferencing system. The first stage of this video conference system is already in use and will be successively expanded to provide sufficient capacity. It is now possible to create virtual conference rooms individually and to provide them with password protection in order to realize courses, oral exams, working group meetings etc. via video conferencing without complications. Virtual training courses are offered for using the video conference system BigBlueButton.
Attention: Due to the current excessive use of video tools, we advise you to use the tools described below sparingly. Total downtimes may occur during peak periods.
Group discussions in practical courses, exercises and seminars are not always useful via telephone conference (see consultation hours), but require a visual channel. In principle, it is technically possible to conduct courses online. Here you can use the tools DFNConnect and DFNConf provided by DFN. Please note that DFNConnect is limited to 200 participants and DFNConf to 23 participants. However, to conduct conferences of this size the participants must be able to handle clear rules of conduct in the virtual room. If you conduct the conference as streaming, there is no audience limitation, the chat function is available, but participants cannot interact through audio and video. In this case, it makes sense to work in pairs with one speaker and one person operating the chat. A recording option is available in both services and can be made available to students who are not present:
- URZ: Overview of conference solutions
- DFN: Overview of DFNConf
- DFN: News about DFNConf
- FU Berlin: Webinar Teaching with Adobe Connect
The OPAL course element “Virtual Classroom” uses Adobe Connect and allows to conduct online conferences and webinars in one course. Within a virtual classroom, lecturers and students can communicate online. Documents can be shared or the screen can be shared. The online meeting can also be recorded and made available to participants afterwards.
The MIT Media Lab has published a collection of tips for successfully conducting online meetings with 2 to 25 participants.
The Online Platform for Academic Teaching and Learning OPAL is the central teaching/learning platform of the universities in Saxony, which is realised by the BPS Bildungsportal Sachsen GmbH. For OPAL, BPS presents an introductory e-learning starting guide as well as a guide with step-by-step instructions for different teaching and learning scenarios in the user manual, however, please not that some of the following resources may be available only in German:
- Education Portal Saxony: E-Learning Starting Guide
- User Manual OPAL
- Guide for teaching and learning scenarios
The e-learning starting guide refers, among other things, to the OPAL course “E-Learning: Einführung und Gestaltung”. The course module “OPAL - Erste Schritte” offers step-by-step instructions with numerous explanatory illustrations.
In the same course you will also find a list and explanation of the different types of course elements offered by OPAL as well as a short description of the application scenarios for the respective elements:
Various video tutorials on OPAL are also provided by the Education Portal Saxony:
Teachers can use the ONYX tool to create tests to test students' knowledge on a topic covered in a course. In addition to such self-tests, performance checks and even exams can be implemented. As a component of the learning platform OPAL ONYX is directly available as course element in the course editor. Thus, for example, tests can be unlocked for the students enrolled in the course according to the progress of the lecture, e. g. by means of the date.
- Blog entry of the URZ about the workshop “Tests und Umfragen mit ONYX”
- Bildungsportal Sachsen: Self-study module eExam on OPAL
- User manual for the ONYX text suite
- Example quiz for ONYX
- Examples of TUC online self-tests
- Introduction and examples of the TU Dresden
Events on OPAL and ONYX are regularly organised by the URZ and “Lehrpraxis im Transferplus”. The next events are (German only):
As a first hint: Simply putting a lecture online one-to-one as video is perhaps the easiest but certainly also the worst way to virtualize a lecture. It is difficult enough for students to follow a classic lecture for 90 minutes, but as a video stream it becomes even more difficult. Therefore, please consider which parts of your lecture should be presented as video and which in other formats (for example text!). Also consider how to divide your lecture into smaller – easier to consume – parts so that students have time to reflect in between.
If you use a current version of PowerPoint, you can record presentations with relative ease. To do so, click on the button “Record Slide Show” in the ribbon “Slide Show”. Here you can choose whether you want to start from the beginning or from the current slide.
The view for recording your presentation appears. You can start, stop, and view the recording (top left), write and draw in the current slide (bottom), show notes (top), and show and hide the video of your webcam or the microphone recording of your computer (bottom right).
After recording, the presentation can be edited as usual. One particularly nice feature is that you can change the position of your video image on each slide, allowing you to position your image according to the content of the slide.
If you want to save your recording as a video, go to “Save as …” and select “MPEG4 Video (*.mp4)” or “Windows Media Video (*.wmv)”. MP4 compresses much better and is therefore smaller than WMV.
A comparatively easy to use software for recording but also streaming lectures is the free Open Broadcaster Software Studio (OBS), which runs on Windows, Mac OS or Linux. It allows recording of a PowerPoint presentation with video of the lecturer, for example. You can hold your lecture virtually from your desk, either live or recorded. However, it is still a broadcast-oriented system, i. e. there is no integrated return channel for your viewers. Due to the expected network overload caused by live streaming, we strongly recommend that you rely on recordings and make them accessible via OPAL or the TUCcloud, for example.
The figure above shows a screenshot of OBS. Via "Sources" you can integrate different recording sources, in this example the screen and the recording of the notebook camera. You can also connect an external camera or integrate and freely arrange pictures and other videos. You can start and stop recording via "Control".
If you need recordings beyond PowerPoint slides, for example of experiments or blackboard addresses, you can also borrow one of the four video backpacks of the Professorship of Media Informatics for free. The video backpack contains a camera Sony FDR-AX100 with battery, power supply, remote control, and instructions as well as necessary (mini)HDMI cables, two Magewell converters, a notebook Lenovo Yoga 720-15 with power supply and a video tutorial for using the equipment. A tripod can also be rented. Please contact Dr. Stefanie Müller (e-mail: stefanie.mueller@...).
When you record an entire lecture, very large amounts of data are created very quickly. However, much smaller amounts of data are usually possible - after all, a lecture is not an action movie. This helps when compressing.
PowerPoint files quickly become very large when using image and video. To keep a PowerPoint file small despite the use of images, click on an image in your presentation, select the ribbon “Image Tools → Format” and then select the button “Compress Images”. Deactivate the selection “Apply only to this picture" and activate the selection “Delete cropped areas of pictures”. Choose a resolution as low as possible (ppi). When you save the file again, it will take up considerably less space.
If you have made a video recording (see question “How can I switch my lecture to video from a technical perspective?”) you have the possibility to reduce the resulting video file size by going to “Information” and selecting the lowest possible resolution. If you now save the file again, it will require considerably less disk space. MP4 is recommended as format here.
VLC Media Player
With the VLC media player, you can easily convert video files into a smaller format or reduce the amount of data.
Proceed as follows:
- In the “Media” menu, open the “Convert/Save” selection.
- In the “Open Media” window, click on “+Add” and select the file you want to convert or reduce.
- Then select “Convert/Save” from the drop-down menu.
- In the “Convert” window, click on “Browse“ and enter the name of the converted or reduced file. Do not forget to select the folder in which the file should be saved.
- Click the “Start” button to start the conversion process. Depending on the file size this may take a while.
- The selection “Video – H.264 + MP3 (MP4)” already generates very well compressed files. If you want to experiment by yourself, click on the small wrench and you can define your own conversion format. The explanation is too long for a FAQ however ;).
OBS is of course also suitable for screen recordings (see question: „How can I technically switch my lecture to video?”)
However, if you only need a short recording, Microsoft PowerPoint is also suitable. Here you can realize screencasts with spoken explanations using the “Insert” ribbon. There you will find the button “Screen recording” in the media section. You can integrate the screencast directly into your PowerPoint slide or save it externally:
For Windows, but also for Linux or Mac OS you can also work – but without sound – with the free tool VLC . Open the VLC Player and start the “Open media” window via “Media → Open Capture Device…”. Select the desktop in the “Capture mode” field and select 12 f/s if you want to use the desired frame rate. (Of course you can also enter a higher or lower value here. It indicates the number of frames that are recorded per second). At “Play” select “Convert” and name your file – here you cannot enter a file name directly, but have to go to the directory you want to convert first via “Browse”.
Christian Friedrich has published a blog entry referring to various tutorial sites for getting started with the transition to online teaching:
e-teaching.org is a publicly funded, non-commercial information portal for university teachers:
The Media Center of the TU Dresden offers the OPAL course "E-Teaching Grundlagen" for all universities in Saxony, in which the topics e-teaching basics, teaching-learning organization, media-based instruction and computer-mediated communication are covered. You can also receive a certificate for this course:
Inside Higher Ed has published several articles on the question of how, in view of the corona situation, teaching can be switched to online quickly but without chaos:
- Inside Higher Ed: So You Want to Temporarily Teach Online
- Inside Higher Ed: Prepare to Move Online (in a Hurry)
If the tools from OPAL or TU Chemnitz are not enough for you, you will find a comprehensive collection of further tools in a wiki of the University of Halle:
The Hochschuldidaktisches Zentrum Sachsen (HDS, Saxony's Centre for Teaching and Learning) has put online its own collection of links to digital higher education in which many more offers and suggestions are listed:
The deadlines for submitting assignments and theses are automatically extended by the period from the cancellation of courses on 11 March 2020 until one week after the resumption of regular teaching activities. This is to ensure that students are not put at a disadvantage because the library, computer pools, and laboratories are closed and communication with supervisors is restricted.
In addition, the one-week withdrawal period has been suspended until the resumption of regular teaching activities. Students can now withdraw at any time and without giving reasons before the start of the exam. The background of this decision is the high dynamic we are currently experiencing, which makes one-week planning impossible. If you wish to postpone or cancel an exam, this is also possible. In this case, please inform the Central Examination Office (ZPA) and the participants of the scheduled examinations reliably and immediately. You must be reachable for any queries.
Written exams are not possible. We kindly ask you to offer alternative forms of examination (e. g. oral exams, paper, etc.) in consultation with the responsible examination board chairman. The only alternative is to postpone the exam date. An online variant is not possible.
Oral exams should be postponed if possible. At the request of the examinee, the exam can also be held online under the following conditions:
- the chairman of the examination board has approved the use of video conferences to conduct the exams for the corresponding degree program (Please find a list of approvals here.),
- the candidate has declared in writing his or her wish to take the exams by video conference,
- the examinee sits alone in a closed room and,
- the transmission of all necessary audio and video data, in particular the image of the candidate and the examiners, is ensured in both directions in adequate quality without interruption during the examination. The principal examiner is responsible for assessing the adequate quality of the transmission.
The result of the exam is transmitted digitally in advance to the Central Examination Office (ZPA) by the principal examiner via e-mail. The printed e-mail with original signature as well as the signed declaration of the examinee will then be forwarded via (in-house) mail.
Defense of theses
Many degree programs do not conclude with the final paper but with its defense (also: colloquium, debate etc.). In this case, a postponement prevents the issuing of the final degree certificate and is a great hindrance for the graduate.
At the candidate's request, the defense can also be carried out online under the following conditions:
- the chairman of the examination board has approved the use of video conferences to conduct defenses for the corresponding degree program (Please find a list of approvals here.),
- the candidate has declared in writing his wish to defend himself by video conference,
- the candidate sits alone in a closed room and,
- the transmission of all necessary audio and video data, in particular the picture of the candidate and of the examiners and assessors and the presentation of the candidate, is ensured in both directions in adequate quality without interruption during the defense. The assessment of the adequate quality of the transmission is the responsibility of the chairman of the commission.
The examination result is forwarded to the Central Examination Office (ZPA) as follows: After the defense, the scanned protocol is sent to all members of the examination board, who print it out, sign it and send it scanned again by e-mail to the person taking the protocol. This way, all members of the examination board have signed the same protocol, but not the same one. The transcriber sends the scans of the protocol to the Central Examination Office (ZPA), if necessary together with the scans of the thesis evaluations. The further necessary steps for issuing the certificate are taken there. All members of the examination commission then send the original signatures to the Central Examination Office (ZPA) by (in-house) mail. The signed declaration of the examinee is also sent to the Central Examination Office (ZPA).
These regulations are only valid until the resumption of regular lectures.
For didactical, conceptual, or technical questions and for support in the use of OPAL please use the central contact e-mail: e-learning@... or the e-learning hotline: +49 371 531 13444 (Mon. – Fri. 8:00 a.m. to 12:00 noon and Tues. & Thur. 6:00 p.m. to 8:00 p.m.).